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This role runs the front desk and day-to-day operations of the office while providing administrative support to the executive team. The ideal candidate is highly organized, personable, and able to juggle competing priorities across office, administrative, and support functions.

Key Responsibilities

• Serve as the first point of contact for tenants, vendors, visitors, and callers
• Screen and route phone calls, emails, and office visitors
• Manage day-to-day office operations, including supplies, vendors, and facilities
• Maintain organized digital and physical files for office, financial, and property records
• Provide administrative support to executives, including calendar management and meeting scheduling
• Coordinate meetings, travel, and scheduling as needed
• Perform basic bookkeeping duties, including invoice processing and expense tracking
• Assist with transaction and lease documents for accuracy and completeness
• Support internal staff and executives with administrative and logistical needs

Qualifications

• 1–3 years in an office manager, receptionist, or administrative support role
• Excellent organization, time management, and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Proficiency with Microsoft Office and general office software
• Professional, personable demeanor with a customer-service orientation

Privately held commercial real estate investment firm that acquires, finances, develops and manages office, retail, multi-family, industrial and mixed-use properties in the Western United States. Fast paced environment with a dynamic team, always working on new and exciting projects.