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Real Estate Administrator Jobs (NOW HIRING)

Ascend

Real Estate Administrator

Lakewood, WA

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in ...

Floor & Décor

Real Estate Administrator

Atlanta, GA · On-site

Your Work Matters The Real Estate Administrator will work closely with the Senior Manager, Lease Administration & Audit to support the operational needs of the department. Responsibilities include ...

Floor & Decor

Real Estate Administrator

Atlanta, GA

Your Work Matters The Real Estate Administrator will work closely with the Senior Manager, Lease Administration & Audit to support the operational needs of the department. Responsibilities include ...

Trident Consulting

Real Estate Administrator

Pomona, CA · On-site

$32/hr

Trident Consulting is seeking a " Real Estate / Land Administration Coordinator " for one of our clients in " Pomona, CA 91768 " A global leader in business and technology services. Job Title: Real ...

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Real Estate Administrator information

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$25.5K

$71.9K

$118.5K

How much do real estate administrator jobs pay per year?

As of Aug 25, 2026, the average yearly pay for real estate administrator in the United States is $71,870.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $92,000.00 per year, depending on experience, location, and employer.

What is a real estate administrator?

A real estate administrator oversees the day-to-day operations of real estate offices. As a real estate administrator, your job is to interact with tenants and coordinate with property managers, ensuring that every property lives up to expectations. Duties include mostly clerical work and keeping track of important documentation for real estate agents and property managers, which means you’ll need to develop excellent communication and organizational skills to succeed. Real estate administrators generally don’t need qualifications beyond entry-level office work experience. This job may require you to have some experience with real estate, but not always, which makes it an ideal position for candidates looking to launch their career in real estate.

What are some common challenges faced by real estate administrators and how can they be managed effectively?

Real Estate Administrators often juggle multiple tasks such as managing property documentation, coordinating appointments, and communicating with clients, which can become challenging when deadlines overlap. Staying organized through digital tools, maintaining clear communication with agents and clients, and prioritizing tasks are key strategies for managing these demands. Additionally, adapting quickly to changes in listings or transactions and having a solid understanding of real estate regulations can help prevent errors and ensure smooth office operations. Proactively seeking feedback from team members can also improve workflow and minimize stress.

What is the difference between Real Estate Administrator vs Real Estate Assistant?

AspectReal Estate AdministratorReal Estate Assistant
CredentialsReal estate license or certification often preferredTypically no license required
Work EnvironmentOffice-based, supporting real estate agents or brokersOffice or on-site support, assisting agents or property managers
ResponsibilitiesManaging paperwork, scheduling, client communication, transaction coordinationAssisting with administrative tasks, client follow-up, document preparation

Both roles support real estate operations but differ mainly in scope and responsibilities. Real Estate Administrators often handle more complex tasks like transaction coordination and document management, while Real Estate Assistants focus on supporting daily administrative duties. Understanding these differences helps in choosing the right career path or job search focus within the real estate industry.

What does a real estate administrator do in real estate?

A real estate administrator manages administrative tasks related to property transactions, such as coordinating paperwork, scheduling appointments, maintaining records, and communicating with clients, agents, and vendors. They often use real estate software and require strong organizational skills to support agents and ensure smooth operations within a real estate office.
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Real Estate Administrator jobs near you
Infographic showing various Real Estate Administrator job openings in the United States as of August 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $71,870 per year, or $34.6 per hour.

Real Estate Administrator

City of Grand Prairie, TX

Grand Prairie, TX • On-site

$85K - $90K/yr

Full-time

Posted 11 days ago

City Of Grand Prairie rating

9.3

Company rating: 9.3 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

39th of 849 rated public administrative organizations

Job description

Salary: $85,000.00 - $90,000.00 Annually
Location : City Hall, 300 West Main Street, Grand Prairie, TX
Job Type: Full Time
Job Number: 2026-00277
Department: Engineering
Division: Engineering
Opening Date: 08/14/2026
Closing Date: 9/11/2026 5:00 PM Central
Job Summary
The City of Grand Prairie is seeking a Real Estate Administrator to support the City's Right-of-Way and Property Management functions. This position performs administrative and technical work related to real estate transactions, right-of-way acquisitions, easements, property agreements, surplus property, tax-foreclosed property, and property records.
The Real Estate Administrator coordinates with City departments, property owners, attorneys, title companies, appraisal firms, governmental agencies, developers, utility providers, and other stakeholders to facilitate real estate transactions and ensure required documentation, approvals, and records are complete and maintained in accordance with applicable laws, regulations, and City procedures.
This position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple projects, transactions, deadlines, and property files simultaneously.
Essential Job Functions
The Right-of-Way and Property Management Office manages the City of Grand Prairie real estate functions that include:
Right of Way and Property Management - City of Grand Prairie
Right of Way and Property Management
Right-of-Way and Property Management Functions
The Right-of-Way and Property Management Office manages the City of Grand Prairie real estate functions that include:
  • Acquisition of rights-of-way and easements for city projects (see ROW projects - City Utility & Transportation - if needed)
  • Acquisition of sites for city facilities and parks
  • Sale of surplus city-owned real property
  • Sale of tax foreclosed real estate struck-off to the city (

No Tax Resales or Surplus sales in last 3 years.
  • Abandonment of city rights-of-way (both street and alley) and city easements
  • (Easements that are strictly for the use of specific franchised utilities, like electric or natural gas, must abandoned through that specific provider.)
  • Licenses and access permits for private use of city property

Abandonment Procedures & Easement License
The Right-of-Way and Property Management Office manages the following requests:
(all 3 websites should be reviewed and updated as necessary)
  • Right-of-Way Easement Abandonment ApplicationRequirements and how to apply for right-of-way easement abandonment requests
  • Right-of-Way Alley Abandonment Application Requirements and how to apply for right-of-way alley abandonment requests
  • Easement Right of Way License Application.Requirements and how to apply for right-of-way license
License vs Encroachment Agreements
  • insurance requirements / waiver (legal should advise as necessary)
  • Confirm which agreement / prospective (license) vs retrospective (EA)
ROW projects - City Utility & Transportation
Prepare initial budget estimates and update as needed
Preparing, reviewing, and documenting the acquisitions processes.
  • Prepare and update tracking reports (acceptable to TXDOT, if required)
  • Order title commitments and review for liens / curative items
  • Order appraisals and complete internal reviews prior to offers ("agent" needs to know details for the basis of offer to be able to comm w/ owners)
  • Order 3rd party appraisal reviews (per TxDOT's funding requirements)
  • Set up "negotiator reports" for each file
  • Prepare and mail NOI (notice of interest) and offer packages (first and final)
  • Prepare all files for closing or condemnation (set up ED files / folders to submit to legal for review and outsourcing to service provider)
  • Parcel close out, billing & project closeout

Developer Easements / Agreements: (utility easements & I&M agrees)
Various requests from city departments for easements / other property rights
  • review title and city GIS data, (and entity filings as needed)
  • prepare draft document(s) (including lender consent if needed)
  • prepare and submit Council briefing and documents for legal review if required)
  • process documents for recording & distribution as needed

Private Easements / Agreements: (SWE's & utilities)
Various requests from city departments for easements / other property rights
  • review title and city GIS data, (and entity filings as needed)
  • prepare draft document(s) (including lender consent if needed)
  • prepare and submit Council briefing and documents for legal review if required)
  • process documents for recording & distribution as needed
Utilities: (not Project related)
Various requests from city departments for easements / other property rights
Tax Foreclosure Sales requests:
Texas SOS / Business entity filings - access/ account required, use as needed
Franchise Tax Account Status Search (free)
(contract - full service real estate firm, not limited to just ROW acq)
Real Estate Scope of Work
Project Management:
  • Conduct negotiations with property owners, attorneys, owner representatives, mortgage companies, tenants, and other stakeholders to acquire right-of-way on various infrastructure projects with public funding.
  • Read, understand, interpret, and communicate the detailed elements of right-of-way plans and construction plans. Specifically, the ability to communicate the impacts of the planned construction activities to property owners and stakeholders.
  • Read, review, and research/update title investigation reports.
  • Read and review legal descriptions.
  • Read, understand, and communicate the elements of appraisals and waiver valuations.
  • Address, submit in writing, and follow up on any changes that may be required which affect the acquisition of property including but not limited to mapping/plan revisions, appraisal revisions or clarifications, and negotiation issues.
  • Conduct site investigations to review and report on all improvements that are affected by the proposed right-of-way.
  • Coordinate and attend site meetings with property owners, appraisers, surveyors, engineers, and other project representatives.
  • Determine necessary actions and perform title curative measures to obtain marketable title.
  • Provide frequent updates to the project manager regarding the status of negotiations.
  • Generate and maintain professional, detailed contact reports, correspondence, and project files.
  • Prepare and update tracking reports (acceptable to TXDOT)
  • Order title commitments and review for liens / curative items
  • Obtain full or partial releases of mortgages, liens, and other encumbrances.
  • Order appraisals and complete internal reviews prior to offers
  • Order 3rd party appraisal reviews
  • Set up "negotiator reports" for each file
  • Prepare and mail NOI (notice of interest) packages - CMRRR & regular mail service
  • Prepare and mail IOL (initial offer) packages - CMRRR & regular mail service
  • Prepare and mail FOL (final offer) packages - CMRRR & regular mail service (see example of required docs that must be prepared / included above)
  • Prepare all files for closing or condemnation (set up ED files / folders to submit to legal for review and outsourcing to service provider)
  • Parcel close out, billing & project closeout
  • Assist with Tax Foreclosure Sales (Strike offs) with 3rd Party firm

Minimum Qualifications
  • Education: Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a bachelor's degree or equivalent.
  • Experience: Five (5) years of progressive real estate experience.
  • Licenses: Valid Texas Class C Driver's License and a Real Estate Broker License required.
  • Certifications Preferred: State Certified Appraiser

Preferred Experience
Preference may be given to candidates with experience in:
  • Real estate administration.
  • Right-of-way acquisition.
  • Municipal or governmental real estate.
  • Easement and property agreement administration.
  • Title and property research.
  • Real estate closings and document recording.
  • Working with title companies, attorneys, appraisers, surveyors, or governmental agencies.
  • Transportation or utility right-of-way projects.
  • Property records or GIS-related documentation.
  • Processing surplus or tax-foreclosed property.

The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide.
01
What is the highest level of Education obtained?
  • Some high school, no diploma or GED
  • High School Diploma/GED
  • Some College, no degree
  • Technical or Trade School (Did not complete)
  • Technical or Trade School (Completed)
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate Degree

02
How many years of progressive real estate experience do you have?
  • No experience
  • Less than one year
  • One to less than three years
  • Three to less than five years
  • Five to less than seven years
  • Seven to less nine years
  • Nine or more years

03
Do you possess a Real Estate Broker License?
  • Yes
  • No

04
Are you a State Certified Appraiser?
  • Yes
  • No
  • In Progress

05
If you selected "In Progress" for the above listed question, when will you receive your certificate?
06
How many years do you have conducting land or right-of-way acquisitions?
  • No experience
  • Less than one year
  • One to less than three years
  • Three to less than five years
  • Five or more years

07
How many years of experience do you have managing real estate transactions?
  • No experience
  • Less than one year
  • One to less than three years
  • Three to less than five years
  • Five or more years

08
How many years of experience do you have overseeing property sales and leasing and maintaining real estate records?
  • No experience
  • Less than one year
  • One to less than three years
  • Three to less than five years
  • Five or more years

Required Question

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