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Real Estate Administrator Jobs (NOW HIRING)

Ascend

Real Estate Administrator

Lakewood, WA · On-site

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in ...

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$25.5K

$71.9K

$118.5K

How much do real estate administrator jobs pay per year?

As of Jul 13, 2026, the average yearly pay for real estate administrator in the United States is $71,870.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $92,000.00 per year, depending on experience, location, and employer.

What is the difference between Real Estate Administrator vs Real Estate Assistant?

AspectReal Estate AdministratorReal Estate Assistant
CredentialsReal estate license or certification often preferredTypically no license required
Work EnvironmentOffice-based, supporting real estate agents or brokersOffice or on-site support, assisting agents or property managers
ResponsibilitiesManaging paperwork, scheduling, client communication, transaction coordinationAssisting with administrative tasks, client follow-up, document preparation

Both roles support real estate operations but differ mainly in scope and responsibilities. Real Estate Administrators often handle more complex tasks like transaction coordination and document management, while Real Estate Assistants focus on supporting daily administrative duties. Understanding these differences helps in choosing the right career path or job search focus within the real estate industry.

What are Real Estate Administrators?

Real Estate Administrators are professionals who handle the administrative and clerical tasks in real estate offices. They support real estate agents and brokers by managing documents, coordinating property listings, scheduling appointments, and handling client communications. Their organizational skills help ensure that transactions proceed smoothly and that all legal and regulatory requirements are met. Overall, Real Estate Administrators play a vital role in the efficient operation of real estate businesses.

What Is a Real Estate Administrator?

A real estate administrator oversees the day-to-day operations of real estate offices. As a real estate administrator, your job is to interact with tenants and coordinate with property managers, ensuring that every property lives up to expectations. Duties include mostly clerical work and keeping track of important documentation for real estate agents and property managers, which means you’ll need to develop excellent communication and organizational skills to succeed. Real estate administrators generally don’t need qualifications beyond entry-level office work experience. This job may require you to have some experience with real estate, but not always, which makes it an ideal position for candidates looking to launch their career in real estate.

What are the key skills and qualifications needed to thrive as a Real Estate Administrator, and why are they important?

To thrive as a Real Estate Administrator, you need strong organizational abilities, attention to detail, and knowledge of real estate processes, typically backed by experience in administrative support or real estate. Familiarity with property management software, MLS systems, and office productivity tools is essential, and certification such as a real estate license can be advantageous. Excellent communication, multitasking, and problem-solving skills help you coordinate transactions and support agents and clients efficiently. These competencies ensure smooth office operations, accurate record-keeping, and positive client experiences in a fast-paced real estate environment.

What are some common challenges faced by Real Estate Administrators and how can they be managed effectively?

Real Estate Administrators often juggle multiple tasks such as managing property documentation, coordinating appointments, and communicating with clients, which can become challenging when deadlines overlap. Staying organized through digital tools, maintaining clear communication with agents and clients, and prioritizing tasks are key strategies for managing these demands. Additionally, adapting quickly to changes in listings or transactions and having a solid understanding of real estate regulations can help prevent errors and ensure smooth office operations. Proactively seeking feedback from team members can also improve workflow and minimize stress.
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Real Estate Administrator jobs near you
Infographic showing various Real Estate Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $71,870 per year, or $34.6 per hour.
Trust Real Estate Administrator

Trust Real Estate Administrator

First Hawaiian, Inc.

Honolulu, HI • On-site

$50K - $65K/yr

Full-time

Retirement

Re-posted 8 days ago

First Hawaiian Bank rating

8.0

Company rating: 8.0 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

58th of 149 rated banks

Job description


First Hawaiian Bank is currently seeking a Trust Real Estate Administrator to join to Trust Real Estate services Team. In this role, you will performs asset management support responsibilities for properties held in trust, agency, and employee benefit profit sharing/pension plans. The specific purpose of the Trust Real Estate Administrator is to assist and support the Trust Real Estate Officer on all aspects of account management and duties.
Work Schedule
Monday - Friday 8:00AM - 5:00PM (hours may vary)
Compensation
The annual salary range for this role is $50,000 - $65,000/per year; commensurate with experience.
Responsibilities
In this role, you will performs asset management support responsibilities for properties held in trust, agency, and employee benefit profit sharing/pension plans. The specific purpose of the Trust Real Estate Administrator is to assist and support the Trust Real Estate Officer on all aspects of account management and duties.
Qualifications
Required Qualifications
  • Bachelor's degree in business administration, finance, accounting, real estate, legal field or equivalent experience required
  • Two (2)+ years of experience in real estate management and account administration required
  • MBA in real estate or finance desirable preferred
  • Hawaii real estate license preferred
  • Completion of courses in basic accounting and real estate law helpful
  • Residential/commercial real estate sales experience preferred
  • Knowledge of Hawaii real estate market with ability to analyze market information
  • Commercial property management experience helpful
  • Strong financial skills helpful
  • Ability to work with a variety of people from diverse backgrounds
  • Ability to communicate clearly, both orally and in writing
  • Prior work with real estate brokers, agents, title companies, escrow companies, property managers, asset managers, developers, and appraisers highly desirable
  • Knowledge of trust issues desirable

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