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Assistant Real Estate Administrator Jobs (NOW HIRING)

WOW Remote Teams

Real Estate Administrative Assistant

$36K - $49K/yr

Part-Time Virtual Assistant (Real Estate Admin Assistant) This is a remote position. Our client is looking for a Part-Time Virtual Assistant (Real Estate Admin Assistant) with the potential to ...

Ascend

Real Estate Administrator

Lakewood, WA · On-site

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in ...

NFP Corp

Real Estate Administrator

Pittsburgh, PA · On-site

NFP Structured Settlements / NDC Advisors | Real Estate Administrator Additional Acquisition ... real estate assets. * Assist with the collection, review, organization, and tracking of due ...

NFP Corp

Real Estate Administrator

Pittsburgh, PA · On-site

NFP Structured Settlements / NDC Advisors | Real Estate Administrator Additional Acquisition ... real estate assets. * Assist with the collection, review, organization, and tracking of due ...

NFP Corp

Real Estate Administrator

Pittsburgh, PA · On-site

NFP Structured Settlements / NDC Advisors | Real Estate Administrator Additional Acquisition ... real estate assets. * Assist with the collection, review, organization, and tracking of due ...

New

Aon

Real Estate Administrator

Pittsburgh, PA · On-site

NFP Structured Settlements / NDC Advisors | Real Estate Administrator Additional Acquisition ... real estate assets. * Assist with the collection, review, organization, and tracking of due ...

New

PLACE

Real Estate Administrator

Bothell, WA · On-site

$25 - $28/hr

... a fast-growing, collaborative real estate office committed to exceptional agent support ... Role Summary The Market Center Administrator (MCA) serves as the Director of Operations and plays a ...

foundry

Assistant Real Estate Manager

Raleigh, NC · On-site

The Assistant Real Estate Manager is responsible for supporting the Real Estate Manager in managing all aspects of a portfolio of commercial office & industrial properties. This role will focus on ...

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Assistant Real Estate Administrator information

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$26K

$68.2K

$136.5K

How much do assistant real estate administrator jobs pay per year?

As of Sep 14, 2026, the average yearly pay for assistant real estate administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Real Estate Administrator vs Real Estate Coordinator?

AspectAssistant Real Estate AdministratorReal Estate Coordinator
CredentialsHigh school diploma; some roles prefer real estate or administrative certificationsHigh school diploma; real estate license optional
Work EnvironmentOffice setting, supporting real estate teams or property managementOffice-based, coordinating property transactions and client communications
Employer & Industry UsageReal estate agencies, property management firms, real estate developersReal estate firms, leasing companies, property management
Search & Comparison IntentUnderstanding administrative support roles in real estateDistinguishing roles involved in property transaction coordination

The Assistant Real Estate Administrator primarily provides administrative support within real estate firms, focusing on document management, scheduling, and client communication. The Real Estate Coordinator often handles transaction coordination, ensuring smooth property deals. While both roles support real estate operations, the Administrator leans more toward administrative tasks, whereas the Coordinator emphasizes transaction processes.

What does an assistant real estate administrator do in real estate?

An assistant real estate administrator supports real estate operations by managing administrative tasks such as scheduling appointments, preparing documents, maintaining records, and coordinating communication between clients, agents, and vendors. They often use real estate software and require strong organizational skills to ensure smooth property transactions and office efficiency.
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Assistant Real Estate Administrator jobs near you
Infographic showing various Assistant Real Estate Administrator job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 72% Full Time, 22% Part Time, and 4% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Real Estate Administrative Assistant

Remote

WOW Remote Teams
See more jobs at WOW Remote Teamsexternal

$36K - $49K/yr

Other

Posted 10 days ago

Job description

Part-Time Virtual Assistant (Real Estate Admin Assistant)

This is a remote position. Our client is looking for a Part-Time Virtual Assistant (Real Estate Admin Assistant) with the potential to transition to full-time. Over the past several years, they have built a reputable real estate brokerage serving clients across the Illinois market, known for their professionalism, attention to detail, and personalized approach to managing property transactions. This role is ideal for someone who thrives on organization, precision, and follow-through. The selected candidate will handle administrative coordination, manage transaction paperwork, follow up with multiple parties, and maintain accurate communication to ensure each deal progresses smoothly from start to finish.

Responsibilities:

  • Provide administrative support to the brokerage by managing contracts, forms, and real estate documentation.
  • Organize, track, and file transaction-related paperwork for all ongoing deals.
  • Manage the CEO's email inbox, prioritize messages, and maintain professional, warm communication with agents, lenders, appraisers, and clients.
  • Update and coordinate calendars, schedules, and timelines for each transaction.
  • Follow up consistently with all involved parties to ensure timely receipt of required documents and approvals.
  • Maintain records of correspondence and document versions with meticulous accuracy.
  • Monitor deal progress and communicate status updates proactively to the CEO and other stakeholders.
  • Ensure compliance and consistency in all paperwork and digital filing systems.
  • Handle ad hoc administrative needs as assigned, maintaining an attitude of accountability and reliability.

Requirements:

  • Previous experience as an Administrative Assistant or Real Estate Assistant preferred.
  • Strong organizational skills with the ability to manage multiple files simultaneously.
  • High attention to detail and accuracy—comfortable managing contracts and legal-style documentation.
  • Excellent written and verbal English communication skills.
  • Ability to follow up diligently and "close loops" on pending tasks.
  • Proficiency in managing email systems, calendars, and digital document filing.
  • Self-starter with strong initiative and a proactive approach to daily responsibilities.

Qualifications:

  • Familiarity with real estate operations or working in a brokerage setting is a plus.
  • Comfortable handling confidential or sensitive documents.
  • Strong multitasking and prioritization abilities.
  • "Paralegal" or "accountant-type" mindset—focused on accuracy, completion, and precision.
  • Professional demeanor and warm, clear communication style.
  • Ability to work independently in a fast-paced, remote environment.

Benefits:

  • Part-time position with potential to grow into full-time.
  • 100% remote — open to candidates based in Latin America.
  • Opportunity to work directly with the CEO of a respected Illinois-based real estate brokerage.
  • Gain deep exposure to U.S. real estate operations and transaction management.
  • Flexible, organized, and professional work culture focused on long-term collaboration.

Apply