ZipRecruiter

Log In

1

Real Estate Admin Assistant Jobs (NOW HIRING)

TriOptus LLC

Real Estate Admin Assistant

Frisco, TX

$17 - $22.75/hr

Real Estate Admin Assistant Duration: 7 months Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034 This is an Onsite role Specific Responsibilities Include • Assist with internal/external ...

TriOptus LLC

Real Estate Admin Assistant

Frisco, TX · On-site

$16.75 - $22.75/hr

Real Estate Admin Assistant Duration: 7 months Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034 This is an Onsite role Specific Responsibilities Include • Assist with internal/external ...

Ascend

Real Estate Administrator

Lakewood, WA

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in ...

Bennett Real Estate

Real Estate Assistant

Greenbelt, MD · On-site

$45K/yr

Description We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines ...

next page

Showing results 1-20

All JobsReal Estate Admin Assistant Jobs

Real Estate Admin Assistant information

See salary details

$11

$21

$31

How much do real estate admin assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for real estate admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Real Estate Admin Assistant vs Real Estate Transaction Coordinator?

AspectReal Estate Admin AssistantReal Estate Transaction Coordinator
Primary RoleProvides administrative support to real estate agents and brokersManages and coordinates real estate transactions from contract to closing
CredentialsTypically no specific certifications requiredMay hold certifications like NAR's Transaction Coordinator designation
Work EnvironmentOffice-based, supporting multiple agents or teamsOffice or remote, focused on transaction processes
Common TasksScheduling, data entry, document organizationPreparing contracts, coordinating inspections, ensuring deadlines are met

While both roles support real estate operations, a Real Estate Admin Assistant primarily handles administrative tasks, whereas a Real Estate Transaction Coordinator manages the transaction process from contract to closing, often requiring specialized knowledge of real estate procedures.

What are Real Estate Admin Assistants?

Real Estate Admin Assistants are professionals who provide administrative support to real estate agents, brokers, or agencies. Their duties often include managing paperwork, scheduling appointments, coordinating property showings, handling phone and email communications, and maintaining client records. They play a crucial role in ensuring the smooth operation of real estate transactions and office activities. By handling these tasks, they help agents focus on client relations and sales. Their organizational skills and attention to detail are essential in the fast-paced real estate industry.

What does a property admin assistant do?

A property admin assistant supports real estate operations by managing administrative tasks such as scheduling appointments, maintaining property records, preparing documents, and communicating with clients and vendors. They often use tools like property management software and need strong organizational and communication skills to ensure smooth property transactions and office workflows.

What are the key skills and qualifications needed to thrive as a Real Estate Admin Assistant, and why are they important?

To thrive as a Real Estate Admin Assistant, you need strong organizational abilities, attention to detail, and a basic understanding of real estate processes, often supported by a high school diploma or equivalent. Familiarity with real estate CRM software, MLS systems, and office productivity tools like Microsoft Office or Google Workspace is typically required. Excellent communication, multitasking, and customer service skills help you stand out in this role. These competencies ensure efficient transaction management, smooth client interactions, and valuable support to real estate agents in a fast-paced environment.

What are some common challenges faced by Real Estate Admin Assistants, and how can they be managed?

Real Estate Admin Assistants often juggle multiple tasks simultaneously, such as scheduling showings, managing client communications, and preparing documents, which can make time management a key challenge. Additionally, they must be highly detail-oriented to handle contracts and listing information accurately. Staying organized with digital tools and maintaining clear communication with agents and clients can help manage these demands effectively. Proactively prioritizing tasks and seeking clarification when needed also contribute to a smoother workflow.
More about Real Estate Admin Assistant jobs
What cities are hiring for Real Estate Admin Assistant jobs? Cities with the most Real Estate Admin Assistant job openings:
What states have the most Real Estate Admin Assistant jobs? States with the most job openings for Real Estate Admin Assistant jobs include:
What job categories do people searching Real Estate Admin Assistant jobs look for? The top searched job categories for Real Estate Admin Assistant jobs are:
Real Estate Admin Assistant jobs near you
Real Estate Admin Assistant

Real Estate Admin Assistant

TriOptus LLC

Frisco, TX

$17 - $22.75/hr

Other

Posted 22 days ago

Job description

Position: Real Estate Admin Assistant
Duration: 7 months
Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034
This is an Onsite role
Specific Responsibilities Include
• Assist with internal/external meetings and conference presentation preparation by coordinating calendar invites, distributing meeting materials and follow up notes
• Report generation, note taking and action item list creation and distribution for all RE meetings including client and Deal Team calls
• Assist with travel arrangements, conference registration and complete expense reports for SVP, Directors, Managers and Analysts in Real Estate Department
• Lucernex support and maintenance to include site creation, document uploads, milestones, and special report creation
• Maintain Outlook calendars to reflect SVP of RE, Directors, Managers and Analysts travel, vacation, out of office schedules
• Compose correspondence, presentations, Lucernex reports and other documents and reports upon request by SVP of Real Estate
• Update miscellaneous data tracking forms in the respective Word or Excel document on quarterly or annual basis
• Real Estate Committee (REC) maintenance to include calendar invites and reminders
• Generate REC memo with Proforma information for each REC project/Capital Release
• Notify internal/external partners of REC outcome and maintain library of REC approved deals and associated client approvals
• Manage company LinkedIn posts to highlight activity and accomplishments of GRREP, projects and clients
• Coordinate GRREP registration for trade shows and conferences including booths/exhibitions, shipping of materials and corporate gifts as well as hotel and travel arrangements
• Serve as real estate communication link between home office and field offices
• Perform duties associated with hiring including scheduling interviews, arranging travel, and coordinating new hire information with IT and HR
• Generate and distribute execution versions of documents using DocuSign
• Answer phones as necessary
In addition, the Executive Admin will be or have:
• Strict attention to detail while being able to prioritize appropriately
• Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the firm, industry and technology.
• Collaborative and energized by the open exchange of ideas
• Maintain accountability and accept responsibility
Skills & Experience Required
• High School diploma with additional vocational or collegiate education preferred
• Minimum three years related Administrative Assistant experience
• Excellent instincts, common sense and judgment around confidentiality given sensitive nature of content
• Ability to multi-task and work and succeed in a fast-paced environment
• Tech savvy and superior computer skills, including but not limited to Microsoft Office, Outlook, Word, Excel, Power Point and DocuSign
• Experience managing calendars in different time zones
• Excellent interpersonal, organizational, communication and problem-solving skills
• High level of attention to detail and accuracy, extremely organized, very detail oriented and extremely thorough while having the confidence and communication skills to ensure work processes are completed accurately and appropriately
• Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients
• Role requires presence in the office during standard office hours

Apply