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Real Estate Admin Assistant Jobs (NOW HIRING)

TriOptus LLC

Real Estate Admin Assistant

Frisco, TX · On-site

$16.75 - $22.75/hr

Real Estate Admin Assistant Duration: 7 months Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034 This is an Onsite role Specific Responsibilities Include • Assist with internal/external ...

Five Below

Real Estate Admin

Philadelphia, PA · On-site

$34K - $45K/yr

Review and process Real Estate related lease documents within the department * Maintain & organize critical department information in associated databases with key ownership in project management ...

Five Below

Real Estate Admin

Philadelphia, PA · On-site

$34K - $45K/yr

Review and process Real Estate related lease documents within the department * Maintain & organize critical department information in associated databases with key ownership in project management ...

APS

Space Planning/Real Estate Admin

Phoenix, AZ

$35K - $47K/yr

Summary The Space Planning/Real Estate Administrator helps ensure APS facilities are used effectively, safely, and strategically to support employees and business operations. This role balances space ...

Cintas

Real Estate Administrator

Mason, OH · On-site

The responsibilities the Real Estate Administrator position include managing corporate real estate ... Manage and assist with leases and related documents, including legal review, enlisting outside ...

Cintas

Real Estate Administrator

Mason, OH

The responsibilities the Real Estate Administrator position include managing corporate real estate ... Manage and assist with leases and related documents, including legal review, enlisting outside ...

Ascend

Real Estate Administrator

Lakewood, WA

Our real estate client is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in ...

U.S. Bank

Commercial Real Estate Admin 2

Cincinnati, OH · On-site

$66K - $78K/yr

Responsible for reviewing and/or negotiating Commercial Real Estate (CRE) loan documents, while protecting the bank's interest, and providing management of a loan portfolio from the time the loans ...

Floor & Décor

Real Estate Administrator

Atlanta, GA

Your Work Matters The Real Estate Administrator will work closely with the Senior Manager, Lease ... Track critical dates for all locations in the portfolio. * Assist as needed with maintenance of the ...

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Real Estate Admin Assistant information

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How much do real estate admin assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for real estate admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Real Estate Admin Assistant vs Real Estate Transaction Coordinator?

AspectReal Estate Admin AssistantReal Estate Transaction Coordinator
Primary RoleProvides administrative support to real estate agents and brokersManages and coordinates real estate transactions from contract to closing
CredentialsTypically no specific certifications requiredMay hold certifications like NAR's Transaction Coordinator designation
Work EnvironmentOffice-based, supporting multiple agents or teamsOffice or remote, focused on transaction processes
Common TasksScheduling, data entry, document organizationPreparing contracts, coordinating inspections, ensuring deadlines are met

While both roles support real estate operations, a Real Estate Admin Assistant primarily handles administrative tasks, whereas a Real Estate Transaction Coordinator manages the transaction process from contract to closing, often requiring specialized knowledge of real estate procedures.

What is a real estate admin assistant?

Real Estate Admin Assistants are professionals who provide administrative support to real estate agents, brokers, or agencies. Their duties often include managing paperwork, scheduling appointments, coordinating property showings, handling phone and email communications, and maintaining client records. They play a crucial role in ensuring the smooth operation of real estate transactions and office activities. By handling these tasks, they help agents focus on client relations and sales. Their organizational skills and attention to detail are essential in the fast-paced real estate industry.

What are the key skills and qualifications needed to thrive as a real estate admin assistant?

To thrive as a Real Estate Admin Assistant, you need strong organizational abilities, attention to detail, and a basic understanding of real estate processes, often supported by a high school diploma or equivalent. Familiarity with real estate CRM software, MLS systems, and office productivity tools like Microsoft Office or Google Workspace is typically required. Excellent communication, multitasking, and customer service skills help you stand out in this role. These competencies ensure efficient transaction management, smooth client interactions, and valuable support to real estate agents in a fast-paced environment.

What are some common challenges faced by real estate admin assistants, and how can they be managed?

Real Estate Admin Assistants often juggle multiple tasks simultaneously, such as scheduling showings, managing client communications, and preparing documents, which can make time management a key challenge. Additionally, they must be highly detail-oriented to handle contracts and listing information accurately. Staying organized with digital tools and maintaining clear communication with agents and clients can help manage these demands effectively. Proactively prioritizing tasks and seeking clarification when needed also contribute to a smoother workflow.
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Real Estate Admin Assistant jobs near you
Infographic showing various Real Estate Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 75% Full Time, 21% Part Time, and 4% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Real Estate Admin Assistant

Gabrielle Baron Real Estate @ William Raveis

Boston, MA

$40/hr

Full-time

Re-posted 2 days ago

Job description

I am seeking a highly organized, creative individual with strong communication skills who has an active real estate license to work directly alongside Gabrielle Baron, a top-producing Boston real estate agent, to carry out administrative tasks and marketing efforts.


This is not a sales job. This role is specifically the back-end support for a highly productive real estate business, but at times could step into a client-facing situation and will require someone experienced with luxury real estate and comfortable in social situations.


This role is not designed for someone focused on building an independent sales business.

Compensation:

$30 - $40 hourly


Responsibilities:

What You Will Do:

  • Data entry for client CRM – Cloze.
  • Create a farming mailing list and assist with creating targeted marketing campaigns and a digital newsletter.
  • Assist with client letters and mailings.
  • Prepare listing paperwork and enter deals and clients into Skyslope and maintain them during the duration of the transaction.
  • Assist with coordination and production of listing materials (i.e., creating brochures, ordering signage) with the in-house marketing team.
  • Create property website.
  • Manage listing launches (MLS, LINK input, disclosures, timelines).
  • Coordinate vendors, inspections, photography, walkthroughs, and closing details.
  • Manage timelines, deadlines, and proactive client communication.
  • Occasionally pick-up/ deliver closing documents and cover City of Boston Smoke/Carbon Monoxide Inspections.
  • Help organize open houses, final walkthroughs, and other client-focused events.
  • Respond to customer needs with urgency, respect, and attentiveness.

Qualifications:

What I Am Looking For:

  • Active Massachusetts real estate license (preferred).
  • 2+ years of real estate experience.
  • Proficient in graphic design tools ( i.e., Adobe, InDesign, Canva).
  • Strong understanding of listing and transaction flow, contracts, and disclosures.
  • Extremely organized, detail-oriented, and proactive.
  • Excellent communication, strong writing, and client service skills.
  • Comfortable being client-facing and in the field.
  • Have access to a car (occasionally for job-related tasks).
  • Professional, reliable, and calm under pressure.


Additional Position Details:

  • Knowledge and experience with Excel, Outlook, Adobe, Google Drive (Sheets, Docs, etc.).
  • Hold an active Real Estate License.
  • Great written and verbal skills.
  • Previous experience in the real estate industry.
  • Available Mon- Fri during business hours and on occasion evenings and/or weekends.
  • Compensation: $30-$40 per hour - based on experience.
  • 15–25 hours a week to start.
  • Bonus opportunities available based on performance and volume.
  • Opportunity to increase hours and grow professionally.

About Company

Gabby Baron is a trusted and well-respected industry veteran who has specialized in selling, buying, and consulting real estate for 22 years in and around Boston. She is patient, creative, and delivers highly personalized white-glove service to her clients. Gabby grew up in NYC and went to school at the College of Charleston in South Carolina. She is active in her community and sits on the Board for the Friends of Dana Farber and The Play Brigade. She has been recognized as a Top Producer from Boston Magazine and the Chairman’s Elite Club multiple years running. She was also part of the Four Seasons One Dalton Sales Team with over $175M and sales.

Website: https://bostonbaron.com/