What Is a Real Estate Transaction Coordinator and How to Become One

A Real Estate Transaction Coordinator is the person in charge of completing the lengthy paperwork involved with a real estate sale. They work through the selling process from beginning to end, meeting deadlines like the contingency removal period and final inspection, and managing the real estate transaction for their clients. Having a Transaction Coordinator is helpful for sellers unfamiliar with the process.

To become a Real Estate Transaction Coordinator, you will first need to check the requirements of your state. Certification is required in most states, and each state has different regulations. Most Real Estate Coordinators have a background in real estate as licensed brokers or sellers. Though experience in estate transaction or with a real estate corporation is preferred by some employers, non-licensed professionals can still become transaction coordinators with training.

As Real Estate Transaction Coordinator your workday varies. You will spend a great deal of your time answering emails, phone calls, and questions from clients. There is extensive scheduling since all houses have rigorous deadlines to meet. Depending on how many homes or businesses you are responsible for that day, you may have to travel to meet a client, review tax forms, or draft paperwork for closing.

The core skills of a Real Estate Transaction Coordinator relate the selling process一attention to detail, time management, and being highly organized. Since everything a Real Estate Coordinator does is time sensitive, you must be able to work well under tight deadlines. Excellent communication skills are necessary for your responsibilities; talking to multiple people and juggling multiple schedules is a large part of the job.

Job Summary

As a Real Estate Transaction Coordinator, you will be responsible for the efficient progression of real estate transactions from start to finish. The successful candidate will perform a range of administrative and clerical tasks to ensure that each transaction is completed in a timely and accurate manner.

Duties and Responsibilities

• Maintain contact with all parties involved in the transaction including buyers, sellers, agents, bank representatives, and attorneys
• Monitor and track documents, including offer documents, title commitments, HOA documents, and other paperwork
• Ensure that all date-critical transactions are completed on time, meeting local and state guidelines and regulations
• Prepare sales contracts, review disclosures, and other required documents prior to closing
• Review all documents for accuracy and completeness and resolve any discrepancies before sending to the appropriate parties
• Provide regular updates to clients throughout the transaction process
• Manage deadlines for each transaction and ensure that each step is completed on schedule
• Prepare closing documents for review and make sure all parties have their required information
• Coordinate pre-closing walk-throughs, final inspections, and closing documents

Requirements and Qualifications

• Bachelor’s degree in business or equivalent industry experience
• Demonstrated knowledge of real estate laws, regulations, and procedures
• Excellent organizational and time-management skills
• Highly detail-oriented with strong problem-solving abilities
• Able to thrive in a fast-paced, transactional environment
• Proficient with computer software and transaction management systems
• Excellent customer service and interpersonal skills
• Current real estate license in state of practice