Project Analyst Jobs in California (NOW HIRING)

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field.  Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

The Project Analyst holds primary responsibility for managing the triage, intake, and governance processes for new project requests originating from internal teams at Applied Medical. This role involves collecting background information, conducting research, and performing analysis to support informed decision-making throughout the request intake and governance process. The Project Analyst establishes and maintains key performance indicators (KPIs) and project financials to monitor the health of individual projects, programs, and the broader Corporate Applications portfolio. This role requires consistent engagement with internal stakeholders to ensure all requests are thoroughly addressed through collaborative effort and reliable follow-through. Professionals with backgrounds in project analysis, project controls, portfolio management, business analysis, or IT governance will find this role a strong fit.

Key Responsibilities

• Manage the triage, intake, and governance process for new project requests from internal teams, ensuring each request is reviewed for clarity, completeness, and alignment with organizational priorities.
• Engage with internal stakeholders to review submitted requests, establish clear communication channels, and serve as a responsive point of contact for inquiries and issue resolution throughout the project lifecycle.
• Establish and maintain key performance indicators and project financials to monitor the health of individual projects, programs, and the Corporate Applications portfolio on an ongoing basis.
• Prepare, review, and maintain project documentation and reports within established monthly and quarterly timeframes, ensuring accuracy and consistency across all project records.
• Assist the project management team with multiple aspects of project controls, including financial tracking, schedule monitoring, and overall project and program health reporting.
• Generate financial reports and updates for leadership that communicate project financial status, budget variances, and performance against established targets.
• Conduct ad hoc analysis and provide decision support to address specific challenges or opportunities within the project portfolio as they arise.
• Collaborate with Applied Medical team members across functions to ensure project requests are thoroughly addressed and stakeholder needs are met with consistent follow-through.

Success in This Role Looks Like

• Maintaining an organized, well-governed intake process that gives leadership clear visibility into incoming project requests and portfolio-wide priorities.
• Delivering accurate and timely financial reports and KPI updates that enable informed decision-making at the project, program, and portfolio level.
• Building reliable working relationships with internal stakeholders that support responsive communication, quick issue resolution, and strong alignment on project objectives.
• Producing project documentation and reports that consistently meet established deadlines and reflect a high standard of accuracy and completeness.
• Identifying patterns across the project portfolio that surface opportunities for process improvement, better resource allocation, or enhanced governance practices.
• Demonstrating thorough follow-through on all open requests and action items, ensuring nothing falls through the cracks across a broad and active project portfolio.

This position requires the following skills and attributes:

• Bachelor's degree in Business Administration, Information Technology, Finance, or a related field.
• Demonstrated experience in project analysis, project controls, portfolio management, or a related business operations role.
• Strong analytical skills with the ability to collect and synthesize background information, conduct research, and produce clear decision-support analysis.
• Experience preparing and maintaining project documentation, financial tracking reports, and KPI dashboards within defined reporting cycles.
• Excellent written and verbal communication skills, including the ability to engage confidently with internal stakeholders at multiple levels of the organization.
• High attention to detail with strong organizational skills and the ability to manage multiple projects and reporting deadlines simultaneously.
• Proficiency in the Microsoft Office suite, including Excel, Teams, and Project, for financial tracking, reporting, and project documentation.
• Ability to work independently and collaboratively in a fast-paced environment with evolving priorities.

The following skills and attributes are preferred:

• Experience with Enterprise Resource Planning (ERP) systems, with SAP experience preferred.
• Familiarity with project management methodologies, including Project Management Professional (PMP) principles, Agile, or Scrum.
• Experience supporting information technology or Corporate Applications portfolios in a governance or project controls capacity.

• Competitive compensation range: $31.25 - $33 / hour or up to $80,000 / year based on experience (California)
• Comprehensive benefits package. 
• Training and mentorship opportunities. 
• On-campus wellness activities. 
• Education reimbursement program. 
• 401(k) program with discretionary employer match. 
• Generous vacation accrual and paid holiday schedule. 

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply. 

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life. 

All compensation and benefits are subject to plan documents and written agreements. 

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.

This position requires the following skills and attributes:

• Bachelor's degree in Business Administration, Information Technology, Finance, or a related field.
• Demonstrated experience in project analysis, project controls, portfolio management, or a related business operations role.
• Strong analytical skills with the ability to collect and synthesize background information, conduct research, and produce clear decision-support analysis.
• Experience preparing and maintaining project documentation, financial tracking reports, and KPI dashboards within defined reporting cycles.
• Excellent written and verbal communication skills, including the ability to engage confidently with internal stakeholders at multiple levels of the organization.
• High attention to detail with strong organizational skills and the ability to manage multiple projects and reporting deadlines simultaneously.
• Proficiency in the Microsoft Office suite, including Excel, Teams, and Project, for financial tracking, reporting, and project documentation.
• Ability to work independently and collaboratively in a fast-paced environment with evolving priorities.