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Project Administrator Jobs in Wisconsin (NOW HIRING)

Actalent

Project Administrator

Milwaukee, WI

$18 - $20/hr

Project Administrator The Project Administrator supports successful delivery of construction projects by providing comprehensive administrative, coordination, and planning support to the project team.

Actalent

Project Administrator

Neenah, WI

$28 - $33/hr

Project Administrator The Project Administrator supports the successful delivery of projects by developing and maintaining project tracking and collaboration tools, with a strong focus on Smartsheet ...

Actalent

Project Administrator

Kaukauna, WI

$28 - $33/hr

Project Administrator The Project Administrator supports the successful delivery of projects by developing and maintaining project tracking and collaboration tools, with a strong focus on Smartsheet ...

Trueline

Project Administrator CONSTRUCTION

Madison, WI · On-site

$50K - $70K/yr

What You'll Do as the Project Administrator: * Support Project Managers, Estimators, and Designers with day-to-day project coordination * Assist with purchase orders, change orders, options, permits ...

Trueline

Project Administrator CONSTRUCTION

Madison, WI · On-site

$50K - $70K/yr

What You'll Do as the Project Administrator: * Support Project Managers, Estimators, and Designers with day-to-day project coordination * Assist with purchase orders, change orders, options, permits ...

Trueline

Project Administrator CONSTRUCTION

Madison, WI

$50K - $70K/yr

What You'll Do as the Project Administrator: * Support Project Managers, Estimators, and Designers with day-to-day project coordination * Assist with purchase orders, change orders, options, permits ...

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All JobsProject Administrator JobsProject Administrator Jobs in Wisconsin

Project Administrator information

See Wisconsin salary details

$15

$29

$52

How much do project administrator jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for project administrator in Wisconsin is $29.23, according to ZipRecruiter salary data. Most workers in this role earn between $22.07 and $33.75 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are the most commonly searched types of Project Administrator jobs in Wisconsin? The most popular types of Project Administrator jobs in Wisconsin are:
What are popular job titles related to Project Administrator jobs in Wisconsin? For Project Administrator jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in Wisconsin look for? The top searched job categories for Project Administrator jobs in Wisconsin are:
What are popular job titles related to Project Administrator jobs in WI? For Project Administrator jobs in WI, the most frequently searched job titles are:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $60,793 per year, or $29.2 per hour.

Construction Project Administrator

The HR Dept LLC

Madison, WI

$25 - $35/hr

Full-time

Medical, Dental, Retirement

Posted 27 days ago

Job description

Michael F. Simon Builders has been building luxury, custom homes in the Madison and surrounding areas for 130 years. We are a family run business that treats our employees like part of our family, and we take care of them like family as well. We are hard-working professionals with a culture of having fun and supporting each other. 

Learn more about us: https://www.qualitydefined.com/

Construction Project Administrator Position:

The Construction Project Administrator works with members of the Construction team (Project Managers, Estimators, Designers, etc) to facilitate all administrative duties for projects. Additionally, this role works directly with the Clients and Vendors to ensure the necessary items have been selected and ordered.

The Construction Project Administrator must have strong organizational skills and a desire to support the entire Michael F. Simon Builders team.

Construction Project Administrator Duties and Responsibilities

  • Serve as the Office Administrator, answering phone calls, checking the mail, and ensuring the office is a welcoming environment.
  • Assist with writing and issuing Purchase Orders, Change Orders and options to consider for our projects
  • Assist the Estimator with bids
  • File maintenance of projects and vendors
  • File for and track building permits
  • Project Scheduling and Coordination
  • And other duties as assigned

Construction Project Administrator Requirements:

  • Highly organized and detail-oriented
  • Punctuality
  • Excellent customer service skills
  • Student mentality
  • Problem solver
  • Needs to have experience with:
    • Microsoft Suite (Outlook, Word, Excel)
    • Construction or other online scheduling programs (UDA Construction Online or similar program like CoConstruct, BuilderTrend or Procore)

Applicants must successfully complete a pre-employment drug screening and background check prior to beginning employment.

Construction Project Administrator Pay:

$25-35/hour, depending on skillset and experience

Construction Project Administrator Hours:

Full time position. 40 hours a week. 8am – 5pm. Monday – Friday. No weekends.

Construction Project Administrator Benefits:

  • Health insurance available
  • Dental insurance
  • 401k match
  • Profit-sharing program
  • Additional benefits like long-term disability, Aflac, and wellness programs

Why Join Our Team?

Our team members play a vital role in shaping successful projects and building lasting client relationships. We value collaboration, precision, and continuous improvement — and we’re looking for a Construction Project Administrator who shares our commitment to excellence in building homes.

Employment Type: FULL_TIME

Apply