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Project Administrator Jobs in Wisconsin (NOW HIRING)

M. J. Electric, LLC

Project Administrator

Hobart, WI · On-site

About this Role - Project Administrator We are looking for a talented Project Administrator who has a passion for quality construction. The Project Administrator is responsible for providing ...

Xylem

Project Administrator

Waukesha, WI · On-site

Xylem is seeking a Project Administrator to help support our Municipal Treatment Division! CORE RESPONSIBILITIES AND TASKS Assist PM in clerical duties such as; gathering data and generate reports as ...

Xylem

Project Administrator

Waukesha, WI · On-site

Xylem is seeking a Project Administrator to help support our Municipal Treatment Division! CORE RESPONSIBILITIES AND TASKS • Assist PM in clerical duties such as; gathering data and generate ...

trane technologies

Project Administrator

Milwaukee, WI · On-site

Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial ...

Amplify Graphics & Branding

Be Seen First

Designer/Project Administrator

Milwaukee, WI · On-site

$18 - $20/hr

As a Project Administrator, you will have the unique opportunity to work closely with our design and project management teams. This role is perfect for someone who is passionate about design and ...

Amplify Graphics & Branding

Be Seen First

Internship - Graphic Design / Project Administrator

Milwaukee, WI · On-site

$18 - $20/hr

Graphic Designer / Project Administrator Intern Duration: 3 months+ Compensation: Paid Start Date: ASAP About Us: Join a dynamic and innovative team at Amplify, a leading graphics and branding ...

Arcosa LWB, LLC

Project Manager

Hager City, WI

Work with the Project Administrator (PA) to ensure project data is captured accurately. * Ensure project dates and statuses are accurately maintained and communicated. * Work collaboratively across ...

Arcosa Lightweight

Project Manager

WI · On-site

Work with the Project Administrator (PA) to ensure project data is captured accurately. * Ensure project dates and statuses are accurately maintained and communicated. * Work collaboratively across ...

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Project Administrator information

See Wisconsin salary details

$15

$29

$52

How much do project administrator jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for project administrator in Wisconsin is $29.23, according to ZipRecruiter salary data. Most workers in this role earn between $22.07 and $33.75 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What are the most commonly searched types of Project Administrator jobs in Wisconsin?

The most popular types of Project Administrator jobs in Wisconsin are:

What are popular job titles related to Project Administrator jobs in Wisconsin?

For Project Administrator jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Project Administrator jobs in Wisconsin look for?

The top searched job categories for Project Administrator jobs in Wisconsin are:

What are popular job titles related to Project Administrator jobs in WI?

For Project Administrator jobs in WI, the most frequently searched job titles are:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Wisconsin as of August 2026, with employment types broken down into 88% Full Time, 9% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $60,793 per year, or $29.2 per hour.

Project Administrator

Hobart, WI • On-site

M. J. Electric, LLC
Construction • 51 - 200 employees
Learn more about M. J. Electric, LLCexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

About Us
For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer's electrical utility construction and maintenance needs.
MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.
We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.
About this Role - Project Administrator
We are looking for a talented Project Administrator who has a passion for quality construction. The Project Administrator is responsible for providing financial and project administrative support to the project and finance teams.
What You'll Do
- Assist with assessing and reporting on the financial health of specific projects by tracking costs, handling budgets, and analyzing budget-vs-actual variances.
- Assist with customer audit reporting working with operations & departments to gather required information.
- Assist with customer monthly reporting and analytics.
- Assist with analyzing and interpreting monthly project forecast reports for reasonableness.
- Investigate project revenue and profit variances to ensure accurate project reporting.
- Input of contracts, cost budgets, change orders, and purchase orders into JDE.
- Process and input job set ups and close outs timely.
- Assist Project Accountant with financial deliverables varying from forecast entry, change order reporting, forecast variance explanations, etc.
- Assist with ensuring adherence to revenue risk controls.
- Build and maintain solid working relationships with project managers and the finance team.
- Compile information for internal and external audit, as required.
What You'll Bring
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Knowledge of financial reporting, budgeting and forecasting methods.
- Ability to collect and assemble data for the development of financial reports.
- Proven communication and interpersonal skills to work effectively with other team members.
- Excellent computer skills including a familiarity Microsoft Office and JDE.
- Ability to analyze data and solve complex problems.
- Meticulous attention to detail to ensure accuracy of reporting.
- Strong time management and organizational skills to meet strict deadlines in a fast-paced environment.
- Bachelor's Degree in Business, Accounting or Finance is required.
What You'll Get
- 401(k) with company match (Traditional & Roth)
- Paid Holidays and PTO
- Medical, Dental, and Vision
- Flexible Spending Accounts
- Health Savings Account
- Accident Insurance
- Hospital Indemnity Insurance
- Critical Illness Insurance
- Lifelock Identity Theft Protection
- Employee Discounts
- Short-Term & Long-Term Disability
For more benefit details click here!

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