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Program Assistant I Jobs (NOW HIRING)

Tuskegee University

$34K - $43K/yr

Position Information Position Title GWCAES Program Assistant I, II, III Status Job Summary The GWCAES Program Assistant provides administrative, programmatic, and operational support for research ...

Baltimorecity

$20 - $25/hr

Job Summary An Election Program Assistant I performs specialized data processing, technical, administrative, or clerical services in a local election office. Employees in this classification learn ...

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All JobsProgram I JobsProgram Assistant I Jobs

Program Assistant I information

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$21.5K

$45.7K

$63K

How much do program assistant i jobs pay per year?

As of Jul 8, 2026, the average yearly pay for program assistant i in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Program Assistant I, and why are they important?

To thrive as a Program Assistant I, you need organizational skills, attention to detail, and a high school diploma or equivalent—sometimes supplemented by relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, database management systems, and standard office equipment is typically required. Strong interpersonal skills, effective communication, and the ability to multitask make someone stand out in this position. These skills and qualities are vital for efficiently supporting program operations, ensuring information accuracy, and facilitating smooth workflow within the organization.

What are some common challenges a Program Assistant I might face when supporting multiple projects simultaneously?

Program Assistant I professionals often juggle tasks across several projects with different deadlines and priorities. One common challenge is managing time effectively to ensure all administrative duties, such as scheduling, correspondence, and data entry, are completed for each program. Additionally, adapting quickly to shifting project needs and communicating clearly with various team members are essential. Developing strong organizational skills and using digital tools can help overcome these challenges and ensure smooth program operations.

What are Program Assistant I roles and responsibilities?

A Program Assistant I typically provides administrative and operational support to a department or program within an organization. Their responsibilities may include scheduling meetings, maintaining records, processing paperwork, and assisting with event coordination. They often serve as a point of contact for internal and external stakeholders and may help prepare reports or materials needed for program activities. Attention to detail and good organizational skills are essential for this role.

What is the difference between Program Assistant I vs Program Coordinator?

AspectProgram Assistant IProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require an associate degreeHigh school diploma; often prefers some college or related certification
Work EnvironmentOffice settings, community centers, or educational institutionsSimilar environments, often with increased responsibility
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, and larger organizations with program oversight
Common Search & ComparisonOften compared for entry-level roles with administrative support dutiesCompared for roles with more project management and coordination responsibilities

The main difference between a Program Assistant I and a Program Coordinator lies in the level of responsibility. Program Assistant I typically handles administrative and support tasks, while Program Coordinators oversee program implementation and coordination. Both roles are common in similar environments, but the Program Coordinator usually requires more experience or education.

What cities are hiring for Program Assistant I jobs? Cities with the most Program Assistant I job openings:
What are the most commonly searched types of Program I jobs? The most popular types of Program I jobs are:
What states have the most Program Assistant I jobs? States with the most job openings for Program Assistant I jobs include:
Program Assistant I jobs near you
Infographic showing various Program Assistant I job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $45,721 per year, or $22 per hour.
Program Assistant, Operations, Clare Swan ELC

Program Assistant, Operations, Clare Swan ELC

Cook Inlet Tribal Council, Inc.

Anchorage, AK • On-site

$19.75 - $29/hr

Full-time

Posted 6 days ago

Job description

Description
COOK INLET TRIBAL COUNCIL, INC.
Job Title:Program Assistant, Operations (I/II/III)Department:Clare Swan Early Learning CenterReports To:Health and Nutrition ManagerSupervises:NoneFLSA Status:Non-ExemptPay Grade:N2 (I), N3 (II), N4 (III)Job Type:Regular, Full-TimeAKBCU: YesICPA: Yes
General Functions:
The Program Assistant provides administrative and operational support to ensure effective implementation of programs and operations at Clare Swan Early Learning Center. This position assists the Health and Nutrition Manager and Senior Manager, Operations in the effective day-to-day operations of the center in compliance with childcare licensing, CACFP, and Office of Head Start requirements. Working in partnership with our people, the Program Assistant develops opportunities that fulfill our endless potential by supporting administrative processes and daily program operations across key service areas including Quality Assurance, Education-Child Development, Disabilities, Health and Safety, Nutrition, ERSEA, Mental Health, and Family and Community Engagement. The role requires strong organizational skills, attention to detail, and dedication to serving Alaska Native and American Indian children and families.
Duties and Responsibilities:
Program Assistant I
  • Provide professional, high level of customer service to all CSELC staff, participants, vendors, and key stakeholders.
  • Answer phone calls, respond to all general email inquiries, greet guests, and route all employee and visitor questions to the proper staff.
  • Use program management software to take daily child attendance and send messages to families as directed.
  • Assist department staff with day-to-day operations, clerical duties, and special projects.
  • Ensure workspace is clean, well-supplied, and office equipment is in good working order and supplied at all times.
  • Make photocopies, transmit documents, order office supplies, and perform other clerical functions.
  • Create check requests, purchase requisitions, and support credit card reconciliations.
  • Work with the Kitchen Supervisor to coordinate weekly supply purchasing.
  • Coordinate inventory and ordering of education supplies.
  • Become knowledgeable of CITC program services.
  • Support operations staff to audit and maintain documentation in children's files.
  • Assist with meeting classroom ratios when necessary.
  • Maintain the confidentiality and security of all program data.
  • Maintain confidentiality according to regulations, policies, and procedures.
  • Perform all related duties as needed and assigned.

Program Assistant II
  • Consistently perform all duties and responsibilities of Program Assistant I with a high level of proficiency.
  • Perform data entry to create child profiles in My Teaching Strategies as directed by Education Manager.
  • Monitor completion of lesson plans, daily health and safety checks, and other teacher paperwork as assigned.
  • Complete daily clerical tasks and administrative operations and special projects with minimal oversight.
  • Prepare letters, documents, expense reports, invoices, and other correspondence as requested.
  • Support manager to organize and present relevant data (attendance, family night participation, etc.).
  • Support operations staff to audit and maintain documentation in children's files.
  • Support Clare Swan ELC management in recruitment efforts of new staff, including scheduling interviews and conducting reference checks.
  • Support ERSEA coordinator to schedule EVAs and orientations.
  • Schedule department-related meetings and events and maintain calendars.
  • Maintain and organize conference rooms for department meetings and in-services, coordinate ordering food and refreshments as needed.
  • Assist with coordination of travel arrangements.
  • Enter and track work orders for maintenance and facility's needs.
  • Track Elder Mentor and Volunteer Hours and UAA Student observation schedules.
  • Assist with meeting classroom ratios when necessary.
  • Maintain confidentiality according to regulations, policies, and procedures.
  • Perform all related duties as needed and assigned.

Program Assistant III
  • Consistently perform all duties and responsibilities of Program Assistant I and II with a high level of proficiency.
  • Independently conduct file audits and work directly with families to ensure compliance.
  • Monitor completion and quality of teacher's paperwork and make reports to Education and Staff Development Manager.
  • Work with ERSEA Coordinator to collect eligibility documentation, complete EVAs, and support families during the enrollment process.
  • Support Management team to complete personnel data entry, including setting up new staff in CP, entering training data, and maintaining calendar of CDA renewals.
  • Support Health and Nutrition Manager and Senior Manager, Programs to send and track referrals for students and families.
  • Support Director and Sr. Manager to schedule and record minutes at Policy Council and Board Meetings.
  • As needed, support the management team in planning and conduct training for staff.
  • Assist with meeting classroom ratios when necessary.
  • Maintain confidentiality according to regulations, policies, and procedures.
  • Perform all related duties as needed and assigned.

Job Specifications:
  • Excellent verbal and written communication skills with knowledge of proper grammar, good vocabulary, spelling, and proofreading skills.
  • Excellent public contact skills and telephone etiquette with excellent computer skills, including Word and Excel in a Microsoft Windows environment.
  • Proficient use of PCs and standard office equipment with ability to type 50 wpm accurately and with knowledge of general business formats and procedures.
  • Ability to make sound decisions and exercise good judgment while working independently with minimal supervision and maintaining attention to detail.
  • Ability to work closely with personnel from other departments within Cook Inlet Tribal Council and prioritize workload while adapting to changing priorities.
  • Maintain a high degree of sensitivity regarding confidential information.
  • General knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.

Minimum Core Competencies:
CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.
Minimum Qualifications:
  • Continued employment is contingent upon completion of satisfactory state and federal fingerprint criminal background check.
  • Must provide copy of current Health Report.

Program Assistant I
  • High School Diploma or GED.
  • Six (6) months of experience working as a receptionist, administrative, or related work experience. Successful completion of CITC's Administrative Apprenticeship Program may substitute for the experience requirement.

Program Assistant II
  • High School Diploma or GED.
  • Two (2) years of progressive experience working as a receptionist, administrative, or related work experience.

Program Assistant III
  • Associate's degree in Business Administration, Organizational Development, Human Resources, or related field. Relevant experience may substitute for educational requirement on a year-for-year basis.
  • Three (3) years of administrative or related work experience.
  • Valid Alaska Driver's License and insurable under CITC's automotive insurance, which requires a driver to be at least 21 years of age and have had a driver's license for at least three years.

Preferred Qualifications:
  • Current or former Head Start parents are encouraged to apply.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Frequently be physically active without getting tired, including active play and activities.
  • The ability to be on your feet for long periods of time.
  • Must be able to lift up to 50 pounds frequently, by utilizing proper lifting techniques and working in a safe manner.
  • Able to get up and down off the floor with ease, including kneeling, bending, squatting.
  • The ability to wear the appropriate PPE.
  • Frequently exposed to bodily fluids.
  • Possible exposure to noise, and contaminants such as cleaning solvents.
  • Routinely exposed to outdoor conditions including inclement weather.

Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

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