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Program Assistant I Jobs in Alabama (NOW HIRING)

Tuskegee University

$34K - $43K/yr

Position Information Position Title GWCAES Program Assistant I, II, III Status Job Summary The GWCAES Program Assistant provides administrative, programmatic, and operational support for research ...

Baptistfirst

Completion of an approved phlebotomy training program or one year of proven experience in Hospital ... Lab Assistant I-Walls Lab Assistant I Job Type: Regular-Full time Shift : 7 on / 7 off - Third ...

4pconsultinginc

HR Assistant I

Birmingham, AL · On-site

$35K - $45K/yr

HR Assistant I Location: Birmingham, AL 35243 Contract: 6 Months(Part Time-10Hrs/week) Client ... Support administration of benefits programs. * Manage timekeeping systems and track attendance.

UAB NOVA RENT

EXECUTIVE ASSISTANT I

Birmingham, AL · On-site

$47K - $62K/yr

... Assistant I, a critical role providing high-level administrative and operational support to the ... Support academic programs and serve as a point of contact * Anticipate needs and resolve ...

Douglas County School District (CO)

$16.78 - $25.86/hr

Educational Assistant I Provides assistance to teachers in working with students, clerical tasks ... program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. Time Off Plans:This ...

4P Consulting Inc

HR Assistant I - 4P/658

Birmingham, AL · On-site

$35K - $45K/yr

HR Assistant I Location: Birmingham, AL Contract- 6 Months (Part Time-10Hrs/week) Client- Southern ... Support administration of benefits programs. * Manage timekeeping systems and track attendance.

4P Consulting Inc

HR Assistant I - 4P/658

Vestavia Hills, AL · On-site

$37K - $48K/yr

HR Assistant I Location: Birmingham, AL Contract- 6 Months(Part Time-10Hrs/week) Client- Southern ... Support administration of benefits programs. * Manage timekeeping systems and track attendance.

Bryce Hospital

Accounting Assistant I

Tuscaloosa, AL · On-site

$28K - $46K/yr

EQUAL OPPORTUNITY EMPLOYER Accounting Assistant I (Staffing Coordinator) Announcement Number 25-21 ... Key Responsibilities • Maintain established staffing levels for all programs. • Receive call ...

Tuskegee University

$16.50 - $22.50/hr

Position Information Position Title Administrative Assistant I,II,III for Cooperative Extension ... Independently prepare and process correspondence, reports, and program documentation. * Coordinate ...

UAB St. Vincent's

Unit Assistant I

Birmingham, AL · On-site

Benefits for eligible positions only include: generous paid time off, paid parental leave, Associate Assistance Program, Tuition Reimbursement Program, and more What You Will Do Perform ...

UAB St. Vincent's

Unit Assistant I

Birmingham, AL

Provide assistance with programs/software for Physicians/Clinicians through the order entry processes, transfers and discharges. Assemble and maintain patient charts. * Coordinate meetings/schedules ...

UAB St. Vincent's

Unit Assistant I

Birmingham, AL · On-site

Provide assistance with programs/software for Physicians/Clinicians through the order entry processes, transfers and discharges. Assemble and maintain patient charts. * Coordinate meetings/schedules ...

UAB St. Vincent's

Unit Assistant I

Birmingham, AL · On-site

Benefits for eligible positions only include: generous paid time off, paid parental leave, Associate Assistance Program, Tuition Reimbursement Program, and more What You Will Do Perform ...

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Showing results 1-20

All JobsProgram I JobsProgram Assistant I JobsProgram Assistant I Jobs in Alabama

Program Assistant I information

What are the key skills and qualifications needed to thrive as a Program Assistant I, and why are they important?

To thrive as a Program Assistant I, you need organizational skills, attention to detail, and a high school diploma or equivalent—sometimes supplemented by relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, database management systems, and standard office equipment is typically required. Strong interpersonal skills, effective communication, and the ability to multitask make someone stand out in this position. These skills and qualities are vital for efficiently supporting program operations, ensuring information accuracy, and facilitating smooth workflow within the organization.

What are some common challenges a Program Assistant I might face when supporting multiple projects simultaneously?

Program Assistant I professionals often juggle tasks across several projects with different deadlines and priorities. One common challenge is managing time effectively to ensure all administrative duties, such as scheduling, correspondence, and data entry, are completed for each program. Additionally, adapting quickly to shifting project needs and communicating clearly with various team members are essential. Developing strong organizational skills and using digital tools can help overcome these challenges and ensure smooth program operations.

What are Program Assistant I roles and responsibilities?

A Program Assistant I typically provides administrative and operational support to a department or program within an organization. Their responsibilities may include scheduling meetings, maintaining records, processing paperwork, and assisting with event coordination. They often serve as a point of contact for internal and external stakeholders and may help prepare reports or materials needed for program activities. Attention to detail and good organizational skills are essential for this role.

What is the difference between Program Assistant I vs Program Coordinator?

AspectProgram Assistant IProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require an associate degreeHigh school diploma; often prefers some college or related certification
Work EnvironmentOffice settings, community centers, or educational institutionsSimilar environments, often with increased responsibility
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, and larger organizations with program oversight
Common Search & ComparisonOften compared for entry-level roles with administrative support dutiesCompared for roles with more project management and coordination responsibilities

The main difference between a Program Assistant I and a Program Coordinator lies in the level of responsibility. Program Assistant I typically handles administrative and support tasks, while Program Coordinators oversee program implementation and coordination. Both roles are common in similar environments, but the Program Coordinator usually requires more experience or education.

What are the most commonly searched types of Program I jobs in Alabama? The most popular types of Program I jobs in Alabama are:
What cities in Alabama are hiring for Program Assistant I jobs? Cities in Alabama with the most Program Assistant I job openings:
Program Assistant I jobs near you
Infographic showing various Program Assistant I job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 67% Full Time, 25% Part Time, 1% Temporary, and 6% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
GWCAES Program Assistant I, II, III

GWCAES Program Assistant I, II, III

Tuskegee University

On-site

$34K - $43K/yr

Full-time

Posted 29 days ago

Job description

Position Details
To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Position Title
GWCAES Program Assistant I, II, III
Status
Job Summary
The GWCAES Program Assistant provides administrative, programmatic, and operational support for research initiatives, with emphasis on recruitment/outreach programming, applicant coordination, data management, purchasing documentation, and reporting requirements. This position assists with tracking research program participants and activities, preparing program materials, maintaining databases, coordinating travel logistics, and supporting the preparation and submission of research-related reports and presentations. The GWCAES Program Assistant ensures accurate documentation, timely processing of transactions, and effective coordination of research program activities aligned with the experiment station requirements.
Essential Job Duties
  • Assist with departmental research programs, particularly those supporting recruitment, outreach, and participant engagement.
  • Gather, compile, maintain, and analyze program and research data for applicants, participants, and program outcomes.
  • Maintain databases and statistical data for all program applicants and participants, ensuring accuracy and confidentiality.
  • Assist with compiling, analyzing, and disseminating research program data to support program evaluation and reporting.
  • Prepare and format reports, presentations, and supporting documentation for research program activities and outcomes.
  • Assist with the preparation, submission, and tracking of programmatic and research-related reports in alignment with sponsor and university requirements.
  • Develop and implement program materials such as brochures, pamphlets, program applications, and website content to support research recruitment and outreach efforts.
  • Coordinate the application intake and selection process for research program applicants, including tracking submissions, organizing applicant files, and supporting selection workflows.
  • Type and process requisitions, purchase orders, vouchers, check requests, and related purchasing documentation for research program materials and supplies.
  • Coordinate reservations and travel arrangements for faculty, staff, students, and external stakeholders related to research program activities.
  • Provide general administrative support to ensure timely program implementation, effective communication, and successful coordination of research initiatives.

Qualifications (Education, Experience and Specialized Training)
GWCAES Program Assistant l: (Entry-Level)
  • High school diploma or the equivalent (Associates degree preferred)
  • 0-3 years of administrative support, clerical, or program support experience.

GWCAES Program Assistant Il: (Intermediate-Level)
  • Associate degree or equivalent (Bachelor's preferred)
  • 3-5 years of progressive program support or administrative experience (preferably higher education, outreach, or program operations)

GWCAES Program Assistant ill: (Senior-Level)
  • Bachelor's degree or equivalent (Master's preferred)
  • 5+ years progressive experience in program coordination, administrative operations, applicant tracking, reporting, or university program support .

Physical Demands
Skills and Attributes
  • Knowledge of administrative and program support operations within a university, research, or grant-funded environment.
  • Knowledge of program coordination processes, including recruitment/outreach support, applicant tracking, participant management, and recordkeeping.
  • Knowledge of procurement and financial documentation processes, including requisitions, purchase orders, vouchers, and check requests.
  • Knowledge of confidentiality requirements and proper handling of sensitive applicant, student, and participant information.
  • Strong organizational skills with the ability to manage multiple priorities, deadlines, and tasks with attention to detail and accuracy.
  • Strong written and verbal communication skills to prepare correspondence, reports, presentations, and program documentation.
  • Ability to gather, compile, maintain, and analyze program data for reporting and performance tracking.
  • Ability to maintain organized electronic and hard-copy files to ensure compliance and audit readiness.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience working with databases or data tracking systems.
  • Ability to develop and format program materials such as brochures, flyers, applications, and basic website content.
  • Ability to coordinate travel arrangements, scheduling, and logistical support for meetings, program activities, and outreach events.
  • Ability to work effectively both independently and collaboratively with faculty, staff, students, and external stakeholders.

Posting Detail Information
Posting Number
S999
Will this position required travel?
yes
Will this position required night, weekend, and after hour work?
yes
Will this positon be supported using grants or contract funding?
yess
Number of Vacancies
11
Desired Start Date
Position End Date (if temporary)
Open Date
04/10/2026
Close Date
07/31/2026
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
  • Tuskegee University employment application
  • Cover Letter
  • Resume/CV
  • Recommendation letters
  • Copies of unofficial transcripts.
  • Please note that official transcripts(s) will be required upon hire

Quick Link for Internal Postings
https://tuskegee.peopleadmin.com/postings/3668

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