Administrative Assistant I
The Administrative Assistant I position is responsible for providing administrative support to the Civil Court Sheriff's Office, a unit of the Civil and Magistrate Court.
Essential Duties and Responsibilities
- Assist with the development, submission, and monitoring of the yearly budget.
- Order all supplies and equipment for Civil Sheriff's Office following established guidelines.
- Answer phones and assist with walk up customers to help obtain their paperwork.
- Contact E-911 center prior to the Deputy going out to an eviction to ensure the tenant is not wanted and if there's been any violent history reported at the location.
- Develop and maintain an inventory system ensuring minimum quantities are maintained.
- Assist Civil Sheriff personnel with all travel arrangements and training registrations.
- Prepare daily and monthly reports/summaries for all relevant meetings.
- Utilizes spreadsheets to track and maintain daily log sheets
- Utilize internal financial software to enter requisitions and process orders.
- Maintains Department files.
- Performs other duties as assigned.
Education, Training and Experience
The Administrative Assistant I should possess, at a minimum, a high school diploma or equivalent and at least three (3) years of experience in administrative support; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position. NECESSARY SPECIAL REQUIREMENTS :
- Must pass the BASIC level of the Macon-Bibb County skills test.
- Must be able to type 35 wpm.
- Possession of a valid Georgia Motor Vehicle Operator's License.
Knowledge, Skills, and Abilities
- Knowledge of the principles and practices of local government administration.
- Knowledge of budgetary preparation procedures and administration.
- Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite, the Windows NT network, and internet and e-mail services.
- Ability to write clear and concise reports, memoranda, directives and letters.
- Ability to develop comprehensive plans from general instructions.
- Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
- Ability to meet the public and to discuss problems and complaints tactfully, courteously, and effectively.
- Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information.
- Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the general public.