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Program Assistant I Jobs in Boston, MA (NOW HIRING)

Thom Child & Family Services

Program Assistant

Waltham, MA · On-site

$40K - $51K/yr

The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the ...

New

Victory Programs

Program Assistant

Boston, MA · On-site

$40K - $51K/yr

The Program Assistant reports to and is supervised by the Program Director or their designee ... Maintain all documentation related to house management (i.e. work orders; mileage logs). * Develop ...

New

JVS Boston

Program Assistant

Brockton, MA · On-site

$37K - $47K/yr

Program Assistant This is a part-time, temporary role through September 30, 2026 at minimum ... Experience and skill in database programs (i.e. Salesforce) * Interpersonal, communication and ...

JVS Boston

Program Assistant

Brockton, MA · On-site

$37K - $47K/yr

... in database programs (i.e. Salesforce) Interpersonal, communication and organizational skills ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

JVS Boston

Program Assistant

Brockton, MA

$26 - $27/hr

The temporary Program Assistant plays a key support role for JVS' innovative and successful refugee ... i.e. Salesforce) · Interpersonal, communication and organizational skills · Ability to work as ...

JVS Boston

Program Assistant

Brockton, MA · On-site

$37K - $47K/yr

... programs (i.e. Salesforce) • Interpersonal, communication and organizational skills • Ability to work as part of a team • Ability to work in a multi-cultural environment • Demonstrated ...

Quest Diagnostics

Lab Assistant I

Marlborough, MA · On-site

$16.60/hr

Lab Assistant I - Marlborough, MA, Tuesday to Saturday, 10:30 PM to 7:00 AM Pre-Analytical ... Best-in-class well-being programs * Annual, no-cost health assessment program Blueprint for ...

Quest Diagnostics

Lab Assistant I

Marlborough, MA · On-site

$16.60/hr

Lab Assistant I - Marlborough, MA, Monday to Friday, 11:00 PM to 7:00 AM, with rotational weekends ... Best-in-class well-being programs * Annual, no-cost health assessment program Blueprint for ...

Quest Diagnostics

Lab Assistant I

Marlborough, MA · On-site

$16.60/hr

Lab Assistant I - Marlborough, MA, Sunday to Thursday, 10:00 PM to 6:30 AM Pre-Analytical Assistant ... Best-in-class well-being programs * Annual, no-cost health assessment program Blueprint for ...

Quest Diagnostics

Lab Assistant I

Marlborough, MA · On-site

$16.60/hr

Lab Assistant I - Marlborough, MA, Tuesday to Saturday, 11:00 p.m. to 7:00 a.m. Pre-Analytical ... Best-in-class well-being programs * Annual, no-cost health assessment program Blueprint for ...

Quest Diagnostics

Lab Assistant I

Marlborough, MA · On-site

$16.60/hr

Lab Assistant I - Marlborough, MA, Tuesday to Saturday, 10:30 PM to 7:00 AM Pre-Analytical ... Best-in-class well-being programs * Annual, no-cost health assessment program Blueprint for ...

Beth Israel Lahey Health

Ophthalmic Assistant I

Boston, MA · On-site

$28.50 - $38.36/hr

Ophthalmic Assistant I When you join the growing BILH team, you're not just taking a job, you're ... Experience in an ophthalmology practice or a graduate of an accredited Ophthalmic Assistant program ...

Quest Diagnostics

Lab Assistant I

Marlborough, MA · On-site

$16.60/hr

Lab Assistant I - Marlborough, MA, Monday to Friday, 9:00 PM to 5:30 AM Pre-Analytical Assistant I ... Best-in-class well-being programs * Annual, no-cost health assessment program Blueprint for ...

Kellton Tech

Administrative Assistant I

Boston, MA · On-site

$19.50 - $26.25/hr

Administrative Assistant I Job Location : Boston, MA Position is Hybrid : Candidates must have ... programs, external client meetings and all other ad-hoc event requirements. * Managing logistics ...

Mass General Brigham

Medical Assistant I

Boston, MA · On-site

$19.25 - $24.75/hr

... Assistant [National Certification] - Data Conversion - Various Issuers preferred Emergency Medical ... educational programs to advance knowledge and skill 7.2 Adheres to the standards of required ...

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Showing results 1-20

All JobsProgram I JobsProgram Assistant I JobsProgram Assistant I Jobs in Boston, MA

Program Assistant I information

See Boston, MA salary details

$23.4K

$49.7K

$68.4K

How much do program assistant i jobs pay per year?

As of Aug 7, 2026, the average yearly pay for program assistant i in Boston, MA is $49,672.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,700.00 and $51,600.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Program Assistant I?

To thrive as a Program Assistant I, you need organizational skills, attention to detail, and a high school diploma or equivalent—sometimes supplemented by relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, database management systems, and standard office equipment is typically required. Strong interpersonal skills, effective communication, and the ability to multitask make someone stand out in this position. These skills and qualities are vital for efficiently supporting program operations, ensuring information accuracy, and facilitating smooth workflow within the organization.

What are some common challenges a Program Assistant I might face when supporting multiple projects simultaneously?

Program Assistant I professionals often juggle tasks across several projects with different deadlines and priorities. One common challenge is managing time effectively to ensure all administrative duties, such as scheduling, correspondence, and data entry, are completed for each program. Additionally, adapting quickly to shifting project needs and communicating clearly with various team members are essential. Developing strong organizational skills and using digital tools can help overcome these challenges and ensure smooth program operations.

What are the roles and responsibilities of a Program Assistant I?

A Program Assistant I typically provides administrative and operational support to a department or program within an organization. Their responsibilities may include scheduling meetings, maintaining records, processing paperwork, and assisting with event coordination. They often serve as a point of contact for internal and external stakeholders and may help prepare reports or materials needed for program activities. Attention to detail and good organizational skills are essential for this role.

What is the difference between Program Assistant I vs Program Coordinator?

AspectProgram Assistant IProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require an associate degreeHigh school diploma; often prefers some college or related certification
Work EnvironmentOffice settings, community centers, or educational institutionsSimilar environments, often with increased responsibility
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, and larger organizations with program oversight
Common Search & ComparisonOften compared for entry-level roles with administrative support dutiesCompared for roles with more project management and coordination responsibilities

The main difference between a Program Assistant I and a Program Coordinator lies in the level of responsibility. Program Assistant I typically handles administrative and support tasks, while Program Coordinators oversee program implementation and coordination. Both roles are common in similar environments, but the Program Coordinator usually requires more experience or education.

What are the most commonly searched types of Program I jobs in Boston, MA? The most popular types of Program I jobs in Boston, MA are:
What cities near Boston, MA are hiring for Program Assistant I jobs? Cities near Boston, MA with the most Program Assistant I job openings:
Program Assistant I jobs near you
Infographic showing various Program Assistant I job openings in Boston, MA as of August 2026, with employment types broken down into 67% Full Time, and 33% Contract. Highlights an 100% In-person job distribution, with an average salary of $49,672 per year, or $23.9 per hour.

Program Assistant

Thom Child & Family Services

Waltham, MA • On-site

$40K - $51K/yr

Other

Medical, Retirement

Posted 3 days ago

New

Job description

Are you looking for a rewarding opportunity working with the pediatric population (children birth to 3 years)? Are you passionate about making a difference in the lives of families? Thom Child & Family Services located in Waltham, MA is seeking a Program Assistant to join their team.
We are looking for a salaried part-time 20 - 24 hours per week.
Thom Child & Family Services offers competitive salaries and a comprehensive benefits package including, but not limited to:

  • Flexible Schedules: Part time 20-24 hours per week
  • Health Insurance, including Fitness Benefits and Wellness Incentive Program.
  • Sick time
  • 403(b) with employer matching
  • Professional Development Trainings
  • Paid professional license renewal fees
  • Clinical supervision, mentoring, and team support
  • Mileage reimbursement
Job Summary
The Program Assistant II works under the general direction of the Program Director while responsibilities are carried out under the direct oversight and supervision of the Office Manager. The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the Program Assistant I's duties in their absence. The Assistant is expected to act professionally and in a manner consistent with the Early Intervention values of resiliency, professionalism and excellence. The Assistant will comply with Thom's policies and procedures relevant to the work of the office team including those relating to corporate and FERPA regulations. The Assistant must be able to work independently and be able to multi-task and reprioritize as needed.
Specific Responsibilities
Duties include, but are not limited to, the following:
  • Answer program phoneline and handle inquiries and direct calls as needed, manage voicemail and text messages.
  • Process Referrals, schedule intake and assessment dates. Notify teams, collect and process data, and send information to parents. Communicate with referrals unable to be reached via telephone and document accordingly. Work with Office Manager and Program Assistant I concerning re-referrals and Transfers. Work with Social Work Supervisor regarding DCF referrals.
  • Maintain Assessment and Intake Calendars. Work in conjunction with Director to update team schedules when needed. Keep an active waitlist when applicable.
  • Maintain ThomConnect and Access Database: Enter all new clients, close client files when discharged and update relevant information as needed.
  • Check program's CREI email account regularly. Distribute relevant emails to Office Manager and Director when applicable.
  • Update Staff Phone/Address Lists.
  • Assist with coverage requests for assessment teams and groups.
  • Assist with Immunization and other medical record requests from pediatricians/referral sources.
  • File external records to electronic client records.
  • Close records: move electronic record, enter closing date in Access database, cancel transportation if applicable.
  • Group tasks: Process Group forms, request Immunization records from pediatrician as needed, update database. Assist with setup and clean up when needed.
  • Assist with Transportation for Groups: Process new transportation requests and delete unneeded requests via HICS and MART. Communicate with transportation companies when needed. Maintain client transportation spreadsheet. Administer MART customer survey when directed. Process PT-1 form for all Masshealth subscribers.
  • Office Maintenance: Empty dishwasher, process outgoing and incoming postal mail, create labels, empty shredder, check fax machine daily, refill copy paper, restock office supplies, maintain organization of office areas and record rooms, and any other duties assigned by Director and Office Manager.
Qualifications
  • 2+ years of related experience in an office setting required.
  • High School Diploma or Associate.
  • Bilingual a plus.
  • Proficiency with Microsoft Outlook, Word, and Excel.
  • Excellent communication skills and ability to work well with various personalities in a positive, professional manner.
  • Must be able to handle multiple tasks concurrently, adapt to change and prioritize duties.
  • Strong organizational skills and excellent attention to detail.
  • Ability to handle confidential and sensitive information.

NO PHONE CALLS OR RECRUITERS PLEASE
Thom Child and Family Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.

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