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Program Assistant I Jobs in Virginia (NOW HIRING)

US Department of the Air Force

$18.70/hr

ALL LEVELS Must be a high school graduate, or equivalent; and be able to provide proof (i.e., diploma or equivalent) for verification. AND CY PROGRAM ASSISTANT (TARGET LEVEL): * 18 months working in ...

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All JobsProgram I JobsProgram Assistant I JobsProgram Assistant I Jobs in Virginia

Program Assistant I information

What are the roles and responsibilities of a Program Assistant I?

A Program Assistant I typically provides administrative and operational support to a department or program within an organization. Their responsibilities may include scheduling meetings, maintaining records, processing paperwork, and assisting with event coordination. They often serve as a point of contact for internal and external stakeholders and may help prepare reports or materials needed for program activities. Attention to detail and good organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Program Assistant I?

To thrive as a Program Assistant I, you need organizational skills, attention to detail, and a high school diploma or equivalent—sometimes supplemented by relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, database management systems, and standard office equipment is typically required. Strong interpersonal skills, effective communication, and the ability to multitask make someone stand out in this position. These skills and qualities are vital for efficiently supporting program operations, ensuring information accuracy, and facilitating smooth workflow within the organization.

What are some common challenges a Program Assistant I might face when supporting multiple projects simultaneously?

Program Assistant I professionals often juggle tasks across several projects with different deadlines and priorities. One common challenge is managing time effectively to ensure all administrative duties, such as scheduling, correspondence, and data entry, are completed for each program. Additionally, adapting quickly to shifting project needs and communicating clearly with various team members are essential. Developing strong organizational skills and using digital tools can help overcome these challenges and ensure smooth program operations.

What is the difference between Program Assistant I vs Program Coordinator?

AspectProgram Assistant IProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require an associate degreeHigh school diploma; often prefers some college or related certification
Work EnvironmentOffice settings, community centers, or educational institutionsSimilar environments, often with increased responsibility
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, and larger organizations with program oversight
Common Search & ComparisonOften compared for entry-level roles with administrative support dutiesCompared for roles with more project management and coordination responsibilities

The main difference between a Program Assistant I and a Program Coordinator lies in the level of responsibility. Program Assistant I typically handles administrative and support tasks, while Program Coordinators oversee program implementation and coordination. Both roles are common in similar environments, but the Program Coordinator usually requires more experience or education.

What are the most commonly searched types of Program I jobs in Virginia?

The most popular types of Program I jobs in Virginia are:

What cities in Virginia are hiring for Program Assistant I jobs?

Cities in Virginia with the most Program Assistant I job openings:

Program Assistant I jobs near you
Infographic showing various Program Assistant I job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Program Assistant II

City of Alexandria

Courtland, VA • On-site

$17.50 - $23.50/hr

Full-time

Posted 5 days ago

City Of Alexandria (Louisiana) rating

7.8

Company rating: 7.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

452nd of 846 rated public administrative organizations

Job description

Title Description - Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as assistants for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities or responsibilities in a functional administrative program area such as fiscal, human resources, or information technology in combination with limited supervisory responsibilities. 
The Administrative Program Assistant II class is distinguished from the Administrative Program Assistant I by the former's acting as assistant to professionals and performing some of the duties of the professional in a supportive role.

 
General Work Tasks (Illustrative Only) - 
  • Oversees or performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis; 
  • Conducts research and prepares reports; 
  • Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions; 
  • Organizes materials for brochures, publicity, and other public relations activities; participates in special projects such as seminars; 
  • Designs, coordinates and/or disseminates information relevant to training needs of staff; 
  • Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public; 
  • Provides needed updated materials that interrelate and are useful in program service development; 
  • Resolves problems and makes recommendations for improvement; 
  • May oversee or perform information systems technical support and systems security functions; 
  • Assists in budget preparation and compilation; 
  • Analyzes budget and management reports; 
  • Monitors accounts and expenditures; 
  • Makes recommendations; and May plan, organize and supervise work of office, fiscal and administrative support staff and administrative functions for a program area.

 
Knowledge, Skills, and Abilities:
Knowledge- Considerable knowledge of: general clerical and administrative
practices and procedures; of modern office practices, procedures and equipment;
bookkeeping and budget preparation; and word processing, spreadsheet and data
base and graphic software packages. Some knowledge of: basic techniques in
conducting planning, research, evaluative and statistical work; effective supervisory
principles; and policies, practices and procedures of the assigned program areas.

 
Skills- Skill in: operating a variety of automated office equipment to include
calculator, fax/copier and the use of computer-driven word processing, spreadsheet,
graphics and file maintenance programs.

 
Abilities- Demonstrated ability to: effectively use common business and agency
software packages; research, interpret, understand, apply and communicate agency
program and service information; provide operational and administrative support to
professionals in assigned agency programs and services; assist with the
measurement of program performance against goals and objectives; systematically
compile data, interpret and report monitoring and evaluation findings; communicate
effectively both orally and in writing; work effectively with other employees,
professionals, and with the public; and exercise discretion and make sound decisions
relative to assigned program area.

 
Education and Experience- High school diploma supplemented with postsecondary
coursework in office or business administration, accounting, computer
science or related field, and related administrative experience in social services or
related field OR any equivalent combination of training and experience which
provides the required knowledge, skills and abilities.
 
VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide. We proudly serve alongside nearly 13,000 state and local human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizen have access to best services and benefits available to them.

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