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Office Operations Manager Jobs (NOW HIRING)

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations & BD, to take ownership of day-to-day operational tasks to keep our team moving forward. This is a ...

Advanced Sentry

Office Operations Manager

Austin, TX · On-site

... Manager. 2. Workplace Process Improvements Operational Documentation: Produce and maintain ... office gatherings. Requirements Professional Experience: 5+ years of hands-on experience in ...

Addison Group

Office Operations Manager

Austin, TX · On-site

$110K - $120K/yr

Manage vendor relationships, contracts, and operational resources * Ensure compliance with internal policies and operational standards Process Improvement & Strategic Initiatives * Identify ...

Great Expressions

$54 - $66/hr

Career path for advancement and regular mentorship sessions with your Area Manager, Dental Office Operations * Basic Life (up to $50k at no cost) and AD&D Insurance * Optional Short-Term Disability ...

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Office Operations Manager information

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$25.5K

$51.5K

$77.5K

How much do office operations manager jobs pay per year?

As of Sep 5, 2026, the average yearly pay for office operations manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is an office operations manager?

Office Operations Managers are professionals responsible for overseeing and coordinating the day-to-day administrative activities of an office. Their duties often include managing office supplies, supervising administrative staff, implementing office policies, and ensuring efficient workflow. They play a key role in maintaining a productive and organized work environment, acting as a bridge between management and employees. Additionally, they may handle budgeting, vendor relationships, and facility management to support overall business operations.

What are the key skills and qualifications needed to thrive as an office operations manager, and why are they important?

To thrive as an Office Operations Manager, you need strong organizational, leadership, and multitasking abilities, often supported by a degree in business administration or a related field. Familiarity with office management software (such as Microsoft Office Suite and project management tools), budgeting systems, and sometimes HR platforms is essential. Excellent communication, problem-solving, and interpersonal skills help you build effective teams and address daily operational challenges. These skills and qualities are crucial for ensuring smooth office workflows, efficient resource allocation, and a productive work environment.

What are some common challenges faced by an office operations manager, and how can they be effectively addressed?

Office Operations Managers often encounter challenges such as balancing multiple priorities, managing unexpected disruptions, and ensuring consistent communication across departments. Effective time management, establishing clear processes, and proactively addressing workflow bottlenecks can help mitigate these issues. Building strong relationships with team members and adopting flexible problem-solving approaches also play a key role in maintaining smooth office operations.

What is the difference between Office Operations Manager vs Office Administrator?

AspectOffice Operations ManagerOffice Administrator
ResponsibilitiesOversees overall office functions, manages staff, implements policies, and improves processesHandles daily administrative tasks, manages correspondence, schedules, and office supplies
Required SkillsLeadership, strategic planning, problem-solving, communicationOrganizational skills, attention to detail, communication, multitasking
Work EnvironmentManagement level, often supervises teams, interacts with senior staffAdministrative support, clerical tasks, front-line office work
Common CertificationsBusiness administration, management certifications often preferredAdministrative assistant certifications, office management courses

The Office Operations Manager focuses on strategic oversight and improving office efficiency, often supervising staff and implementing policies. In contrast, the Office Administrator handles day-to-day administrative tasks, supporting office functions at a more operational level. Both roles require strong organizational skills, but the Operations Manager typically has a broader scope and leadership responsibilities.

How much should an office operations manager be paid?

The average salary for an office operations manager typically ranges from $50,000 to $85,000 annually, depending on experience, location, and company size. Salaries can be higher with additional certifications or specialized skills in office management tools and processes.

Is an office operations manager a high paying job?

Office operations managers typically earn a competitive salary that varies by industry, location, and experience level. In general, it is considered a mid- to high-level management role with salaries often exceeding the national average for administrative positions, especially for those with specialized skills or certifications. Factors such as company size and scope of responsibilities influence compensation.
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Office Operations Manager jobs near you
Infographic showing various Office Operations Manager job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.

Office Operations Manager

Diffraqtion

Somerville, MA • On-site

Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 17 days ago

Job description

Company
Diffraqtion is building the world's first Quantum Camera, a device that replaces a conventional camera and edge AI processor by computing at the speed of light. We are an 11-employee startup backed by DARPA, NASA, and leading venture investors, and founded by MIT and Harvard scientists with deep roots in AI, optics, and quantum sensing. We are delivering orders-of-magnitude improvements in resolution, processing speed, and energy efficiency for machines and satellites that need to see and think at the edge. 

The Role
We are hiring an Office Operations Manager, reporting directly to the Head of Operations & BD, to take ownership of day-to-day operational tasks to keep our team moving forward. This is a broad, hands-on role spanning facilities, events, contracting, accounting, IT, and executive support tasks. The ideal candidate is a generalist who thrives in an early-stage technical environment, enjoys wearing multiple hats, and takes pride in keeping a growing company organized. 
 
This role can be part-time or full-time.
Note: This position requires U.S. citizenship, lawful permanent resident status, or eligibility for authorization under U.S. export control regulations (ITAR/EAR).

Responsibilities
  • Design and maintain the office space and team areas
  • Coordinate with building management and various service providers
  • Serve as primary organizer for meetings, investor & customer visits, and team events
  • Support implementation of workplace safety and security policies
  • Manage office-related purchasing and inventory management
  • Support technical-related purchasing, order tracking, and supplier invoicing
  • Track supplier, vendor, customer, and investor contracts
  • Assist with day-to-day IT logistics and data handling procedures
  • Support day-to-day HR activities including employee onboarding, payroll processing, and benefits enrollment
  • Process expense reports and reimbursements
  • Manage internal communications
  • Support marketing and publicity activities
  • Coordinate external events and travel arrangements
  • Compile and format materials for board meetings and investor updates
  • Other responsibilities as required
Qualifications
  • 2-5 years of experience in operations, office management, or executive support, ideally at an early-stage startup
  • Comfortable working in ambiguity and building processes from scratch rather than following established ones
  • Strong written and verbal communication skills, with sound judgment on when to escalate vs. handle independently
  • Experience with business software (Microsoft Office, QuickBooks or similar) at an admin level
  • Demonstrated ability to leverage AI tools (e.g., Claude / ChatGPT) to increase productivity and automate routine tasks
  • Comfortable handling sensitive or confidential information (HR, legal, financial, government contracting)
Nice to have (not required)
  • Prior experience in startup environments
  • Prior experience in government-regulated or export-controlled industries (aerospace, defense, etc.)
  • Prior experience with highly technical engineering or scientific research teams
  • Prior experience with advanced legal documentation
  • Prior experience with accounting or financial reporting
Benefits (available for Full-Time employees)
  • Company equity options on a high-growth startup
  • Medical, dental and vision 
  • Company 401K match
  • Company discounts
  • Unlimited PTO
Equal Opportunity Employer:
Diffraqtion is committed to fostering an inclusive and meritocratic workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. Applicants requiring reasonable accommodation to the application/interview process should notify our Human Resources Department.