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Office Operations Associate Jobs (NOW HIRING)

MTO Financial Services

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Investment Operations Associate

Stony Brook, NY · On-site

$60K - $80K/yr

... back-office operations, and trading support. Our mission is to simplify complex operational ... Role Description The Investment Operations Associate will support investment reporting, client ...

Jon Ossoff for Senate

Operations Associate

Atlanta, GA · On-site

$4.6K/mo

This position is based in Atlanta, GA and works full time in-office. The Operations Associate will assist in the management of a rapidly growing headquarters office and support other essential ...

Jon Ossoff for Senate

Operations Associate

Atlanta, GA · On-site

$4.6K/mo

This position is based in Atlanta, GA and works full time in-office. The Operations Associate will assist in the management of a rapidly growing headquarters office and support other essential ...

Jon Ossoff for Senate

Operations Associate

Atlanta, GA · On-site

$4.6K/mo

This position is based in Atlanta, GA and works full time in-office. The Operations Associate will assist in the management of a rapidly growing headquarters office and support other essential ...

Vitaline

Office Operations Specialist

Lincolnwood, IL · On-site

$20 - $24/hr

Office Operations Specialist - Lincolnwood, IL Part-Time | Onsite | $20-$24 per hour Approximately ... Experience with Canva, Expensify, DocuSign, or similar platforms preferred Education Associate ...

Visterra

Operations Associate & Receptionist

Waltham, MA · On-site

$30 - $36/hr

Operations Associate & Receptionist The Operations Associate & Receptionist is responsible for ... Office & Facilities Operations * Manage daily office and facilities operations across office and ...

Eastern Bank

Operations Associate

Newburyport, MA · On-site

$24.50/hr

The Operations Associate maintains primary responsibility for all operational elements of a small to mid-sized office. Operational responsibilities include, but are not limited to, cash vault and ATM ...

Alegeus

Payment Operations Associate I

Maitland, FL · Hybrid

$15.96 - $27.21/hr

PAYMENT OPERATIONS ASSOCIATE I Join our team at Alegeus, where you'll experience unmatched ... Keep our financial engine running smoothly by executing critical banking and back-office operations ...

Eastern Bank

Operations Associate

Newburyport, MA

$24.50/hr

The Operations Associate maintains primary responsibility for all operational elements of a small to mid-sized office. Operational responsibilities include, but are not limited to, cash vault and ATM ...

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Office Operations Associate information

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How much do office operations associate jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for office operations associate in the United States is $26.24, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $30.29 per hour, depending on experience, location, and employer.

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an office operations associate?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by office operations associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What is an office operations associate?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.
What cities are hiring for Office Operations Associate jobs? Cities with the most Office Operations Associate job openings:
What are the most commonly searched types of Office Operations jobs? The most popular types of Office Operations jobs are:
What states have the most Office Operations Associate jobs? States with the most job openings for Office Operations Associate jobs include:
Office Operations Associate jobs near you
Infographic showing various Office Operations Associate job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,588 per year, or $26.2 per hour.

Investment Operations Associate

MTO Financial Services

Stony Brook, NY • On-site

$60K - $80K/yr

Full-time

Medical, Retirement, PTO

Posted 5 days ago

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Job description

Company Description

MTO Financial Services partners with RIAs, family offices, hedge funds, and wealth management firms as an extension of their operations team. We specialize in investment reporting, alternative investment data management, outsourced COO services, back-office operations, and trading support. Our mission is to simplify complex operational workflows so advisors can spend more time serving clients and growing their businesses.


Role Description

The Investment Operations Associate will support investment reporting, client service, portfolio administration, trading support, and back-office operations for RIAs and wealth management firms. This position is ideal for someone who enjoys working with investment data, technology platforms, and client-facing operational processes.


Qualifications:


  • MUST have experience in using Addepar. Please DO NOT apply if no experience.
  • This position is "on-site" in Stony Brook, NY.

·        Prepare investment performance reports using Addepar and Black Diamond.

·        Maintain client portfolios and reconcile investment data.

·        Monitor asset allocations, cash balances, and investment restrictions.

·        Assist with trade execution, trade blotters, and trade confirmations.

·        Process account paperwork and coordinate client onboarding.

·        Communicate with custodians, advisors, and clients regarding account activity.

·        Support alternative investment reporting and document collection.

·        Maintain accurate client records and reporting databases.

·        Provide exceptional client service while ensuring operational accuracy.

·        Bachelor's degree in Business Administration, Finance or Economics.


Company Description

MTO Financial Services partners with RIAs, family offices, hedge funds, and wealth management firms as an extension of their operations team. We specialize in investment reporting, alternative investment data management, outsourced COO services, back-office operations, and trading support. Our mission is to simplify complex operational workflows so advisors can spend more time serving clients and growing their businesses.