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Office Assistant Jobs in Rochester, NY (NOW HIRING)

Comfort Windows

Office Assistant

Rochester, NY · On-site

COMFORT WINDOWS & DOORS is seeking a highly organized and motivated Office Assistant to support daily operations in our Rochester, NY office. This role is ideal for someone who thrives in a fast ...

Highland Hospital

Diet Office Assistant

Rochester, NY

$18.89 - $24.54/hr

Diet Office Assistant Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend. Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be ...

Highland Hospital

Diet Office Assistant

Rochester, NY · On-site

$18.89 - $24.54/hr

Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend., Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be available M-F to ...

Comfort Windows

Administrative Office Assistant

Gates, NY

$16.75 - $22/hr

Keep the Office Running. Support the Team. Deliver Exceptional Service. COMFORT WINDOWS & DOORS is seeking a detail-oriented, organized, and customer-focused Administrative Office Assistant to join ...

First Learning

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

First Learning

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

Care-a-lot Child Care

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Position Summary The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day ...

Thompson Health

Business Office Assistant

Canandaigua, NY · On-site

$17.61 - $20/hr

Experience: • Filing and office clerical experience required. Calculator experience required. Complexity of Duties: * Duties consists of a multitasked environment ranging from frequent customers ...

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Office Assistant information

See Rochester, NY salary details

$9

$18

$24

How much do office assistant jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What is the work of office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What do you do as an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with data entry, organizing meetings, and maintaining office supplies to support daily operations.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

What job makes $10,000 a month without a degree?

An office assistant typically does not earn $10,000 a month without advanced experience or specialized skills. High earnings in administrative roles are uncommon without additional qualifications, certifications, or managerial responsibilities. Some high-level executive assistants or specialized administrative professionals may approach this level with extensive experience and unique skills.

Which job is easy but high salary?

Office assistants typically perform administrative tasks and require basic skills, making the job relatively easy. However, high salaries in administrative roles often depend on experience, location, and additional responsibilities such as managing complex schedules or specialized software, which can increase earning potential.
More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Rochester, NY? The most popular types of Office jobs in Rochester, NY are:
What are popular job titles related to Office Assistant jobs in Rochester, NY? For Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Office Assistant jobs in Rochester, NY look for? The top searched job categories for Office Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Office Assistant jobs? Cities near Rochester, NY with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 82% Full Time, 16% Part Time, and 2% Temporary. Highlights an 98% In-person, and 2% Hybrid job distribution, with an average salary of $38,860 per year, or $18.7 per hour.
Office Assistant

Office Assistant

Comfort Windows

Rochester, NY • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Be an early applicant

Job description

Drive Operations. Support Excellence. Grow Your Career.

COMFORT WINDOWS & DOORS is seeking a highly organized and motivated Office Assistant to support daily operations in our Rochester, NY office. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating schedules, materials, and customer communication to keep projects and service operations running smoothly.

Responsibilities:

  • Receive and address customer service calls

  • Schedule service technicians and installation appointments

  • Manage purchase orders, material orders, and service inventory

  • Maintain job folders, packing lists, and project documentation

  • Update project stages in Salesforce

  • Communicate with customers regarding scheduling and payments

  • Assist management with daily operations and administrative tasks

Qualifications:

  • Strong organizational and multitasking skills

  • Excellent communication and customer service abilities

  • High attention to detail

  • Experience with Salesforce or similar systems preferred

  • Residential construction knowledge is a plus

Benefits:

  • Full-time, year-round position

  • Competitive hourly pay

  • Health, dental, and vision coverage

  • FREE $10,000 life insurance policy

  • 401(k) with company match

  • Paid holidays, vacation, and NYS sick time

  • Career advancement opportunities

Comfort Windows is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.