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Office Assistant Jobs in Rochester, NY (NOW HIRING)

Anthony L. Jordan Health

OFFICE ASSISTANT WIC

Rochester, NY · On-site

$18.63 - $19.91/hr

Jordan Health is now seeking a WIC Office Assistant who, under the guidance of the WIC Office Supervisor, is primarily responsible for providing the critical link between the Participant and other ...

Highland Hospital

Dietetic Office Assistant

Rochester, NY · On-site

$18.89 - $24.54/hr

Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend., Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be available M-F to ...

Highland Hospital

Diet Office Assistant

Rochester, NY · On-site

$18.89 - $24.54/hr

Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend., Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be available M-F to ...

First Learning

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

First Learning

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

Care-a-lot Child Care

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

Care-a-lot Child Care

Part Time Office Assistant

Fairport, NY · On-site

$16 - $21/hr

Stock and organize office materials and shared spaces * Greet and assist visitors, vendors, and staff in a professional and friendly manner * Receive, sort, and distribute incoming mail and packages ...

StateJobsNY

Office Assistant 2 (NY HELPS)

Rochester, NY · On-site

$16.50 - $21.75/hr

These duties include but are not limited to: o Tracking BCMS emails and routing them to the appropriate staff o May be required to supervise an Office Assistant I o Any other assigned duties • The ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Rochester, NY?

The most popular types of Office jobs in Rochester, NY are:

What are popular job titles related to Office Assistant jobs in Rochester, NY?

For Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Office Assistant jobs?

Cities near Rochester, NY with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $38,877 per year, or $18.7 per hour.

Office Assistant

Campus Auxiliary Services - SUNY Geneseo

Geneseo, NY • On-site

$17 - $19/hr

Part-time

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Student Association – Geneseo Student Government

Office Assistant

Join the Student Association of SUNY Geneseo! 

The Student Association (SA) is the Undergraduate Student Government serviced to enhance the undergraduate student experience. SA supports numerous student clubs/organizations and is responsible for the allocation of funds, resources, and personnel to various student-focused services and programs. SA is comprised of standing and special committees that serve as advocacy and programming bodies. Further, SA amplifies and represents the student voice through recommendations to the Geneseo administration.

OUR MISSION: The SUNY Geneseo Student Association is a platform organization specifically purposed for the advancement and development of undergraduate student life. The Student Association aims to advocate for and engage all activity fee-paying students to collaborate and to provide numerous services, programs, and opportunities to enhance their liberal arts education in order to promote a lifetime of leadership.

OUR VALUES: The Student Association of SUNY Geneseo prides itself on a simple and engaging set of values

·         Education

·         Diversity

·         Enthusiasm

·         Leadership

·         Transparency

·         Teamwork

·         Service

·         Civic Responsibility

·         FUN

PURPOSE

The Office Assistant is responsible for providing administrative, operational, and customer service support for the Student Association Office. This position serves as one of the first points of contact for students, faculty, staff, and campus visitors and helps ensure the efficient daily operation of the office. The Office Assistant supports office administration, recordkeeping, event preparation, and general customer service while maintaining a professional and welcoming environment.

ESSENTIAL FUNCTIONS

  • Provides exceptional customer service to students, faculty, staff, and visitors in person, by phone, and through email

  • Answers general questions regarding Student Association programs, services, policies, and procedures.

  • Maintains a professional, organized, and welcoming office environment

  • Performs clerical duties including filing, scanning, copying, data entry, and document preparation.

  • Assists with maintaining office records, forms, and administrative documentation

  • Assists with meeting preparation, including scheduling, room reservations, agenda materials, and note-taking as needed

  • Monitors and replenishes office supplies as needed.

  • Assists with office opening and closing procedures

  • Supports Student Association events, programs, meetings, and special projects

  • Provides administrative support to professional staff and student leaders

  • Maintains confidentiality of sensitive organizational, financial, and personnel information

  • Assists with scheduling, calendars, and general office coordination

  • Operates standard office equipment, including but not limited to computers, printers, scanners, and copiers

  • Performs a wide range of administrative and operational tasks as assigned

  • Other duties may be assigned to support departmental and organizational goals

SKILLS AND COMPETENCIES

  • Excellent communication and interpersonal skills

  • Outstanding customer service orientation

  • Strong organizational and time management skills

  • Attention to detail and accuracy

  • Ability to prioritize multiple responsibilities

  • Problem-solving and critical thinking skills

  • Professionalism and dependability

  • Ability to work independently and collaboratively

  • Proficiency with Microsoft Office and Google Workspace applications

EDUCATION AND EXPERIENCE 

  • Previous office, customer service, administrative, or leadership experience preferred.

  • An equivalent combination of education, experience, and involvement will be considered.

PHYSICAL REQUIREMENTS  

  • Extensive computer use

  • Prolonged sitting, standing, bending, and movement throughout the workday

  • Ability to lift up to 25 pounds occasionally

  • Ability to operate standard office equipment

SCOPE AND DIRECTION 

  • Reports to: Director of Programs, Personnel & Finance 

  • Direct Reports: This position has no direct reports

  • FLSA Status: Part-Time – 10 Month Employee

  • Rate of Pay: $17 - $19 per hour 

BENEFITS PACKAGE

  • Career growth opportunities

  • My Better Benefits discount services

In support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer. This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status, or status as a member of any other protected group or activity.

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