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Office Assistant Jobs in Rochester, NY (NOW HIRING)

DelMonte Hotel Group

Sales Office Assistant

Rochester, NY · On-site

$16 - $16.25/hr

... Assist in maintaining the cleanliness of the sales office and surrounding areas. Job Requirements We are looking for a self-motivated Sales & Event Assistant with a strong work ethic and a drive to ...

Spa at the Del Monte

Sales Office Assistant

Rochester, NY · On-site

$16 - $16.25/hr

... Assist in maintaining the cleanliness of the sales office and surrounding areas. Job Requirements We are looking for a self-motivated Sales & Event Assistant with a strong work ethic and a drive to ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Position Summary The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day ...

New York State

Office Assistant 1 (NY HELPS)

Rochester, NY · Hybrid

$36K - $44K/yr

File items at Clerk's office and/or Court. Assist AAGs and their support staff when needed - "Team Player". (Type, copy, scan Trial Exhibit binders, etc.). Perform other duties as assigned Minimum ...

StateJobsNY

Office Assistant 1 (NY HELPS)

Rochester, NY · On-site

$36K - $44K/yr

Reachable on the Department of Civil Service Eligible list for Beginning Office Assistant. OR Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by ...

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for office assistant in Rochester, NY is $18.69, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Rochester, NY?

The most popular types of Office jobs in Rochester, NY are:

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For Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Office Assistant jobs?

Cities near Rochester, NY with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $38,877 per year, or $18.7 per hour.

Office Assistant 2 - Keyboarding (NY HELPS), Rochester Psychiatric Center, P27689

New York State

Rochester, NY

$42K - $52K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

New York State rating

7.7

Company rating: 7.7 out of 10

Based on 186 frontline employees who took The Breakroom Quiz

24th of 50 rated states

Job description

Duties Description Are you interested in starting or advancing your career with New York State. Office Assistant 2 Keyboarding positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

As an Office Assistant 2 Keyboarding, you will perform a wide variety of complex clerical and administrative support activities, including: Typing, proofreading, reviewing, and correcting correspondence and documents Transcribing hand-written materials Gathering data for charts, graphs, and tables Preparing routine reports Minimum Qualifications Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (HELPS) program as an Office Assistant 2 Keyboarding if they have one year of clerical experience where most of the work time is spent performing keyboarding, data entry, or chart compilation or arrangement. OR Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Office Assistant 2 Keyboarding eligible list. OR Candidates from within State Service can be considered transfer to a competitive class position if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law

OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Office Assistant 2 Keyboarding at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met. Additional Comments All OMH employees receive a generous benefits package including: NYS medical, dental, & vision insurance Access to tuition assistance programs Excellent opportunities for advancement & professional growth Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave NYS Retirement programs Background checks will be required

Some positions may require additional credentials or a background check to verify your identity.

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