Position Type:
ECEAP Preschool Program/ECEAP Health Data and Nutrition Specialist
Date Posted:
6/25/2026
Location:
Pasco
Department: ECEAP
Location: ESD 123 Main Office- Pasco, WA
Reports To: Director of ECAEP
Classification: FLSA Classified Non-Exempt
Schedule: Monday-Friday (8 hrs. per day / 180 days per year/late August - mid June)
Hourly Rate through Aug. 31: $24.94 (step 1/year 1)
Hourly Rate (26/27 SY) Sep. 1: $25.59 (step 1/year 1)
- $28.80 (step 5/year 5)
SUMMARY: The ECEAP Health and Nutrition Data Specialist is responsible for providing administrative and operational support to ECEAP health and nutrition services. This position will be required to travel to ECEAP sites when needed and perform duties as required to complete program health and nutrition requirements.
ESSENTIAL FUNCTIONS:
- Perform high-volume data entry and tracking in the Early Learning Management System (ELMS) database, ensuring 100% accuracy of all health and nutrition data points, and ensuring 100% accuracy and compliance with state deadlines.
- Use ELMS (Early Learning Management System) data to provide targeted technical assistance to sites regarding health or nutrition documentation.
- Generate regular compliance reports to identify children approaching the ECEAP health deadlines and collaborate with site staff to ensure requirements are met before falling out of compliance.
- Monitor and track student health records, including but not limited to well-child visits, immunizations, health care plans, and health and dental screenings.
- Perform clerical duties as assigned to include filing, copying, data entry, documenting, and record keeping to ensure program readiness for state audits.
- Maintain documentation for WINS/CACFP child nutrition labels.
- Monthly CACFP menu data reviews and data entry.
- Review immunization records and assist with the identification of immunization status, and provide support to Family Support Specialists in helping parents obtain any needed immunizations.
- Monitor program-wide dental screening compliance to ensure children who have not had a dental exam within the last six months receive an exam or screening within 90 calendar days of attendance.
- Provide health summaries and information reports to administrators and coordinators to ensure a coordinated approach to child wellness.
- Occasional travel to designated ECEAP sites to assist with hearing and vision screenings as needed. Support site teams in ensuring these are completed within 45 calendar days of a child's first day of attendance.
- Completing the program's state annual immunization status report.
- Travel to designated ECEAP sites quarterly and as needed to monitor site-level food service and ensure classrooms meet meal service requirements, including, but not limited to, technical food service and menu assistance, and inspection of food preparation and storage areas for compliance with sanitation and safety regulations.
- Provide or coordinate professional development and training for site staff on health issues, including the prevention and control of infectious diseases (including immunizations), and CACFP annual training.
- Attend meetings and participate in professional development and opportunities for growth to stay current with ECEAP standards and health regulations.
- Maintain confidentiality regarding all child, family, and staff information in accordance with Board policies and ECEAP Performance Standards.
- Assist with the oversight of health supplies and children's medical line items to ensure that funds allocated are adequate to meet the Agency's needs.
- Follow all applicable Board policies and procedures at all times.
Supervisory: None
OTHER JOB FUNCTIONS:
- Performs related duties as assigned. *
*Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.
QUALIFICATIONS:
- High school diploma or G.E.D.
- Associate degree and/or at least two (2) years of successful experience in related field.
- Excellent written and oral communication skills. The ability to read, write, and understand English. (Bi-lingual/Bi-literate, English/Spanish preferred)
- Exceptional organizational and time management skills.
- Excellent computer skills: knowledge of word processing, database, and spreadsheet software; ability to demonstrate proficient computer skills.
- Ability to establish and maintain cooperative working relationships in the performance of work responsibilities.
- Excellent customer service skill with the ability to maintain good working relationships with co-workers, school district personnel, and other stakeholders.
- Experience in working with economically disadvantaged families.
- Must have a valid driver's license and reliable transportation to travel.
- Ability to implement program activities under the direction of a health or nutrition professional and interact with families in a culturally responsive manner.
- Portable Background Check Required.
TRAITS THAT YOU MUST POSSESS
- Proactive self-starter. A strong sense of taking initiative, moving forward without waiting to be told what to do and how to do it.
- Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
- Possess confidence while being humble- lack excessive ego or concern about status. Willing to share credit, emphasize team over self, and define success collectively rather than individually.
- Hungry- always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step and an opportunity.
- Smart- have common sense about people. Good judgment and intuition around the subtleties of group dynamics and the impact of your words and actions.
Requires knowledge and/or ability to:
- Maintain confidentiality regarding student information
- Demonstrate ongoing professionalism.
- Experience working independently, semi-independently and in collaborative teams
- Human relations, time management, and personal organizational skills
- Effective decision making, problem solving, organizational, and time management skills.
POSITION BENEFITS:
- Opportunities to receive on the job training
- Access to full benefits (Medical, Dental, and Vision Insurance. Retirement Account. Medical Reimbursement Account, Life and Long-Term Disability Insurance etc.)
- Access to the agency's wellness program
- Paid sick leave (9 days per full school year)
- Paid personal leave (up to 2 days per full school year)
- Work a typical school calendar with winter, spring, and summer break off.
COMPENSATION:
- Paid once a month on the last working day of the month.
- Receives an average monthly gross paycheck based on the number of days and hours assigned to the work calendar (Sept 01-Aug 31) and placement on the salary schedule.
- A full work calendar for this position is 180 days and 8 hours per day. Below is an example of a gross monthly paycheck for a full work year:
- $3,070.80 (step 1/year 1) - $3,456 (step 5/year 5)
- This amount may increase or decrease slightly based on hiring date and months remaining in the work calendar (Sept 01-Aug 31)
THESE STATEMENTS MUST RESONATE WITH YOU:
"Yes, that is possible. Let me handle it, I'll figure it out."
"I am not sure, but I will find out for you."
"I have not done that before, but I can do it."
"I take a see-it, own-it, solve-it, do-it approach."
ABOUT OUR TEAM AND AGENCY
Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, "Yes, and " Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.
We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed primarily in an office environment; however, travel is required to local school districts and program sites, and for workshops, committee representation and conferences at local, regional, and state level. Sitting for extended periods of time may be required. Lifts and carries a maximum of 35 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.
Hazards: Those present in a normal office environment; no known significant hazards.