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Mail Inserter Jobs in California (NOW HIRING)

Medexa Medical Group Corporation

Be Seen First

Medical Operations & Administrative Coordinator

Santa Ana, CA · On-site

$18 - $25/hr

Inserts laboratory results into patient charts. * Files charts according to established procedures. * Reads and prioritizes incoming mail. * Provides assistance in the day-to-day administration of ...

Medexa Medical Group Corporation

Be Seen First

Medical Operations & Administrative Coordinator

Santa Ana, CA · On-site

$18 - $25/hr

Inserts laboratory results into patient charts. * Files charts according to established procedures. * Reads and prioritizes incoming mail. * Provides assistance in the day-to-day administration of ...

Mittera

Saddle Stitcher Operator

Los Alamitos, CA · On-site

$18 - $22/hr

Make-ready the stacker, tiers, mail head, mail control * Make-ready and run all aspects of the ... Experience on various bindery machines, such as a binder, cutter, folder, inserter, and poly ...

Coast Personnel

Media Factory Lead

Valencia, CA · On-site

Marketing Mail Letter/Flats for Permit Imprint and Metered mail. Engages as Digital Print Operator ... D Inserters, D&K Laminator / Kluge Die Cutter, and Ricoh 5000 / Oce 7650 & 6250 YOUR PROFILE ...

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All JobsMail Inserter JobsMail Inserter Jobs in California

Mail Inserter information

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$8

$16

$21

How much do mail inserter jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for mail inserter in California is $16.69, according to ZipRecruiter salary data. Most workers in this role earn between $14.23 and $19.71 per hour, depending on experience, location, and employer.

What are mail inserters?

Mail inserters are machines or professionals responsible for automatically or manually placing documents, letters, or promotional materials into envelopes for mailing. In a workplace, a mail inserter typically operates specialized equipment that folds, stuffs, and seals mail pieces efficiently. This role is essential in industries that handle large volumes of outgoing mail, such as direct mail companies, banks, and utilities. Mail inserters ensure that batches of mail are assembled accurately and prepared for timely distribution.

What Are the Duties and Responsibilities of a Mail Inserter?

As a mail inserter, your responsibilities are to set up, operate, and troubleshoot mail sorting machines and other sorting equipment. You must calibrate the devices to handle different types of mail, such as bank statements, checks, and invoices. During the operation, you make routine inspections of the equipment to ensure that there are no quality control issues or mechanical problems with the setup. In addition to working on the machines, you perform clerical duties and document your daily work.

What are the key skills and qualifications needed to thrive as a Mail Inserter, and why are they important?

To thrive as a Mail Inserter, you need strong attention to detail, manual dexterity, and basic literacy skills, often supported by a high school diploma or equivalent. Familiarity with automated mail insertion machines, postage meters, and quality control systems is typically required. Reliability, time management, and the ability to work efficiently both independently and as part of a team are valuable soft skills in this role. These qualities ensure accuracy, productivity, and the timely processing of large volumes of mail for organizational success.

Is mailroom clerk a hard job?

A mailroom clerk job involves sorting, distributing, and handling mail and packages, often requiring attention to detail and physical activity. The job can be physically demanding and may involve repetitive tasks, but it generally does not require advanced skills or certifications. The difficulty level depends on the work environment and workload.

What job makes $10,000 a month without a degree?

A mail inserter typically does not earn $10,000 a month without specialized skills or experience. High-paying jobs that can reach this level often include roles such as sales managers, real estate brokers, or skilled trades like electricians or plumbers, which may require certifications but not necessarily a college degree. These positions often involve experience, certifications, or entrepreneurial efforts to achieve such income levels.

What are some common challenges faced by Mail Inserters, and how can they be managed effectively?

Mail Inserters often work in fast-paced environments where maintaining high accuracy and meeting daily output quotas can be challenging. Common issues include machine jams, sorting errors, and handling a variety of mail sizes or materials. Staying organized, performing regular equipment checks, and following standard operating procedures help minimize errors and downtime. Collaborating closely with supervisors and maintenance teams also ensures smooth workflow and quick resolution of technical problems.

What does a mail inserter do?

A mail inserter is responsible for assembling and inserting documents, such as letters, bills, or marketing materials, into envelopes for mailing. The job often involves operating automated or semi-automated inserting machines and requires attention to detail to ensure accuracy and proper sorting. It is typically performed in a production environment with a focus on efficiency and quality control.

How do you become a mail sorter?

To become a mail sorter, you typically need a high school diploma or equivalent and basic math and organizational skills. On-the-job training is common, and familiarity with sorting equipment or mail handling procedures can be helpful. Some positions may require physical stamina and attention to detail.

What is the difference between Mail Inserter vs Mail Machine Operator?

AspectMail InserterMail Machine Operator
CredentialsHigh school diploma or equivalent; training on specific inserter modelsHigh school diploma or equivalent; certification may be preferred
Work EnvironmentManufacturing or mailing facility, often standing for long periodsMailroom or production area, operating mailing machines
Job DutiesLoading, operating, and maintaining mail inserters to assemble mail piecesOperating, troubleshooting, and maintaining mailing machines

The Mail Inserter and Mail Machine Operator roles are closely related, both working in mailing or production facilities. The main difference lies in the equipment used: Mail Inserters focus on operating specific inserter machines to assemble mail, while Mail Machine Operators handle a broader range of mailing equipment. Both roles require similar skills and certifications, but their daily tasks and equipment focus differ slightly.

More about Mail Inserter jobs
What are the most commonly searched types of Mail Inserter jobs in California? The most popular types of Mail Inserter jobs in California are:
What are popular job titles related to Mail Inserter jobs in California? For Mail Inserter jobs in California, the most frequently searched job titles are:
What job categories do people searching Mail Inserter jobs in California look for? The top searched job categories for Mail Inserter jobs in California are:
What cities in California are hiring for Mail Inserter jobs? Cities in California with the most Mail Inserter job openings:
What are popular job titles related to Mail Inserter jobs in CA? For Mail Inserter jobs in CA, the most frequently searched job titles are:
Mail Inserter jobs near you
Office Service Representative II

Office Service Representative II

Canon Business Process Services, Inc.

San Francisco, CA • On-site

$20 - $27/hr

Full-time

Posted 4 days ago

Canon Business Process Services rating

6.3

Company rating: 6.3 out of 10

Based on 38 frontline employees who took The Breakroom Quiz

30th of 71 rated call and contact centers

Job description

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. 


CUSTOMER SERVICE

·    Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships

 MAIL/PACKAGES/POUCHES

·    Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations

·    Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)

·    Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames

·    Log outgoing and incoming items as required and review for accuracy/completeness

 SUPPLIES/COPYING/FAXING/ADMINISTRATION

·    Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)

·    Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc

·    Estimate runtime on the small to medium photocopy jobs.   Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs

·    May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings

·    Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary

·    Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

·    Performs other administrative duties from inserting, copying and photocopying to faxing as needed

May possibly perform any of the following functions at the direction of the Site Manager:

·    Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee

·    Provide reception work such as answering telephones, taking messages and greeting visitors

·    Move boxes, supplies or furniture; replace light bulbs

·    Document scanning

·    Prepare outgoing items for shipping

·    Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

·    Additional duties as assigned


  • High school Diploma or equivalent           
  • 2-5 years’ experience working in a mailroom or professional office environment
  • Knowledge of metering, weighting, logging and other shipping procedures
  • Proficiency in computer skills preferred
  • Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)                             
  • Excellent customer service, professional attitude and appearance are a must
  • Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

  • Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.
  • May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs
  • May occasionally lift up to 50 lbs
  • Frequent use of hand and foot controls
  • May occasionally need to climb stairs

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

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