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Interview Scheduler Jobs (NOW HIRING)

Example School District 123

1st Grade Teacher

Chicago, IL · On-site

$49K - $61.90K/yr

K12JobSpot.com Automated Interview Scheduler and Question Database Technical Support for entire school district, including applicants ! I will contact you in the near future to follow up and set a ...

Highlands on the East Side

RCA Scheduler

Providence, RI · On-site

$21/hr

Track Employee Attendance and punctuality and coordinate with Payroll Department * Assist with interview schedule and interview process for new applicants * Schedule training and orientation for new ...

TARA SURYA, LLC

Scheduler

Bellingham, MA · On-site

Coordinate the interview process with individuals and panels. Gather interview feedback and ... Administrative duties - Schedule interviews, draft questions, attend job fairs and other recruiting ...

Synergy Homecare

Scheduler

Westwood, MA · On-site

Coordinate the interview process with individuals and panels. Gather interview feedback and ... Administrative duties - Schedule interviews, draft questions, attend job fairs and other recruiting ...

Lancesoft

Scheduler

Lawrenceville, GA · On-site

$19/hr

Interview Type (In-Person/Virtual/Phone): In-Person/Virtual interviews Candidate will be responsible for contacting customers via email and phone to schedule available orders using Excel reports and ...

HDR

Recruiting Scheduler/Coordinator

Omaha, NE · On-site

$19.25 - $25.50/hr

In this role, you will be responsible for coordinating the logistics for interview scheduling within a specific region, past/current candidate outreach, and other support for the recruitment team.

HDR

Recruiting Scheduler/Coordinator

Irvine, CA

$21.50 - $28.75/hr

In this role, you will be responsible for coordinating the logistics for interview scheduling within a specific region, past/current candidate outreach, and other support for the recruitment team.

HDR

Recruiting Scheduler/Coordinator

Irvine, CA · On-site

$21.50 - $28.75/hr

In this role, you will be responsible for coordinating the logistics for interview scheduling within a specific region, past/current candidate outreach, and other support for the recruitment team.

HDR

Recruiting Scheduler/Coordinator

Omaha, NE

$19.25 - $25.50/hr

In this role, you will be responsible for coordinating the logistics for interview scheduling within a specific region, past/current candidate outreach, and other support for the recruitment team.

Compass Group

SCHEDULER

Carrollton, TX · On-site

$18/hr

Schedule : Full time schedule. Sunday through Thursday, 8:00 am to 5:00 pm ... Further details upon interview. * Requirement : Previous experience using Microsoft Suite and Excel ...

Compass Group

SCHEDULER

Austin, TX · On-site

Schedule : Full time schedule; Monday through Friday, hours may vary ... More details upon interview. * Requirement : Prior experience in Microsoft Excel and logistics is ...

Transdev

Scheduler

Orange, NJ · On-site

$17/hr

Scheduler Transdev in West Orange, NJis hiring aSchedulerto intercept customer calls and schedule ... If reasonable accommodation is needed toparticipatein the job application or interview process ...

Transdev

Scheduler

West Orange, NJ

$17/hr

Scheduler Transdev in West Orange, NJis hiring aSchedulerto intercept customer calls and schedule ... If reasonable accommodation is needed toparticipatein the job application or interview process ...

Vaco LLC

Scheduler

Tampa, FL

$19 - $20/hr

Our client is looking for a Scheduler to keep their production operations running smoothly. This ... If reasonable accommodation is needed to participate in the job application or interview process ...

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How much do interview scheduler jobs pay per hour?

As of May 31, 2026, the average hourly pay for interview scheduler in the United States is $25.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $28.85 per hour, depending on experience, location, and employer.

What is an Interview Scheduler job?

An Interview Scheduler is responsible for coordinating and scheduling interviews between candidates and hiring managers. They manage calendars, send confirmations, and ensure a smooth interview process. They may also handle rescheduling requests, communicate with candidates, and update applicant tracking systems. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive in the Interview Scheduler position, and why are they important?

To thrive as an Interview Scheduler, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or relevant administrative experience. Familiarity with scheduling software such as Outlook, Google Calendar, or applicant tracking systems (ATS) is commonly required. Excellent communication, interpersonal skills, and the ability to multitask are essential soft skills that distinguish top performers. These abilities ensure efficient scheduling coordination, a positive experience for candidates and hiring teams, and smooth recruitment processes.

What does a typical day look like for an Interview Scheduler?

As an Interview Scheduler, your typical day involves coordinating interview times between candidates and hiring managers, managing calendar invites, and communicating updates or changes promptly. You'll also be responsible for handling last-minute scheduling conflicts, providing candidates with necessary logistical information, and maintaining accurate documentation in tracking systems. Most Interview Schedulers work closely with recruiters, HR staff, and other stakeholders to ensure a seamless interview process. This role requires strong attention to detail and adaptability, as priorities can shift quickly in a fast-paced recruitment environment.
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Interview Scheduler jobs near you
Scheduler - 800548

Scheduler - 800548

Solve IT Strategies, Inc.

Bolingbrook, IL

Other

Posted 9 days ago

Job description

NOTE: LOCAL Candidates Only

Must have scheduled in ICIMS


Short Description:

Scheduler assisting the FTE/TA Team. Must be available to work in CST, and have a high level of professionalism. focus on candidates who are local within a ~50-mile radius of Bolingbrook.

About the Role
At Ulta Beauty, our Talent Acquisition team plays a critical role in delivering exceptional candidate and hiring manager experiences. We are seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and interview teams.

This is a fast-paced, detail-driven role that requires strong communication, adaptability, and a proactive mindset.

Key Responsibilities

  • Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
  • Partner closely with Corporate Recruiters, Hiring Managers, and HR Business Partners to align on interview plans and logistics
  • Manage high-volume scheduling with accuracy and efficiency, often balancing competing priorities and last-minute changes
  • Serve as the primary point of contact for candidates throughout the interview process, ensuring a best-in-class, high-touch experience
  • Prepare and distribute interview confirmations, agendas, and relevant materials to all participants
  • Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS)
  • Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward
  • Support coordination of panel interviews and debrief sessions
  • Ensure compliance with internal processes and data accuracy standards
  • Contribute to continuous improvement efforts, identifying opportunities to streamline scheduling workflows and enhance the candidate experience

Qualifications

  • 1–3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
  • Experience working in a fast-paced, high-volume environment
  • Strong organizational skills with exceptional attention to detail
  • Excellent communication skills, both written and verbal
  • Ability to manage multiple priorities and adapt quickly to change
  • High level of professionalism and customer service orientation
  • Experience with applicant tracking systems (i.e., iCIMS) and scheduling tools preferred
  • Proficiency in Microsoft Outlook and Microsoft Teams required

Key Competencies

  • Organization & Execution: Manages complex scheduling with precision and follow-through
  • Communication: Clear, timely, and professional interactions with all stakeholders
  • Customer Focus: Creates a positive, seamless experience for candidates and internal partners
  • Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts
  • Collaboration: Builds strong partnerships with recruiters, hiring managers, and cross-functional teams

Why Join Us

At Ulta Beauty, you’ll be part of a team that is passionate about people, performance, and delivering exceptional experiences. This role offers the opportunity to make a direct impact on how we attract and hire top talent while working in a collaborative and dynamic environment.

Solve IT Strategies logo

About Solve IT Strategies

Sourced by ZipRecruiter

We are a technology staffing firm, offering a comprehensive suite of services designed to cater to the dynamic and specialized needs of businesses in the constantly evolving tech sector. Our core services revolve around the recruitment and placement of highly skilled IT professionals, including software developers, data scientists, network engineers, and cybersecurity experts, addressing staffing gaps and project-specific requirements. We excel in identifying and thoroughly vetting top talent, ensuring that candidates not only possess the right technical skills but also align with our clients' unique cultural requirements.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Chicago, IL, US

Year founded

2016

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