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Fiscal Assistant Jobs (NOW HIRING)

University of Florida

Fiscal Assistant II

Gainesville, FL · On-site

$20 - $22/hr

Fiscal Assistant II Job no: 539364 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Health Care Administration/Support Department: 29090100 - MD-PEDS-ADMINISTRATION ...

City of Alexandria

Fiscal Analyst

Alexandria, VA · On-site

$51K - $67K/yr

The Fiscal Analyst (Fiscal Assistant I) is the entry level in the occupational group of Fiscal Assistants. Employees are responsible for routine computations, processing checks, assisting vendors ...

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How much do fiscal assistant jobs pay per year?

As of Jun 9, 2026, the average yearly pay for fiscal assistant in the United States is $46,004.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $50,000.00 per year, depending on experience, location, and employer.

What are Fiscal Assistants?

Fiscal Assistants are administrative professionals who support the financial operations of an organization. They are responsible for tasks such as processing invoices, maintaining financial records, assisting with budget preparation, and ensuring compliance with financial policies and procedures. Fiscal Assistants often work closely with accountants and finance managers to ensure accurate and timely financial transactions. Their role is essential for keeping financial data organized and supporting the smooth functioning of the finance department.

What are some common challenges faced by Fiscal Assistants in managing multiple financial tasks simultaneously?

Fiscal Assistants often juggle various tasks such as processing invoices, tracking budgets, and reconciling accounts, which can make time management a key challenge. Staying organized and prioritizing work is crucial, especially during peak periods like month-end or fiscal year-end. Additionally, ensuring accuracy while handling high volumes of transactions requires strong attention to detail and familiarity with accounting software. Effective communication with team members and other departments also helps resolve discrepancies and maintain smooth financial operations.

What Is a Fiscal Assistant?

A fiscal assistant performs various clerical and administrative duties in an accounting department. As a fiscal assistant, you collect information, pull records, and help write financial reports as needed. You also post transactions, ensure that payroll software is working, and process invoices from customers, vendors, and clients. Qualifications for this job include a high school diploma and some experience in finance or accounting, although an associate degree typically suffices if you don’t have experience. Computer literacy skills, especially in spreadsheets, invoices, and payroll software, are beneficial to have when starting out in this career.

What are the key skills and qualifications needed to thrive as a Fiscal Assistant, and why are they important?

To thrive as a Fiscal Assistant, you need strong numerical aptitude, attention to detail, and foundational knowledge of accounting principles, usually supported by a relevant associate degree or coursework. Familiarity with financial management software such as QuickBooks or SAP, as well as proficiency in spreadsheets like Microsoft Excel, is typically required. Strong organizational skills, integrity, and effective communication help you manage tasks accurately and collaborate with team members. These competencies ensure accurate financial recordkeeping, compliance, and efficient support for fiscal operations.

What is the difference between Fiscal Assistant vs Accounting Clerk?

AspectFiscal AssistantAccounting Clerk
Required CredentialsHigh school diploma; some roles may prefer accounting or finance courseworkHigh school diploma; basic accounting knowledge often preferred
Work EnvironmentGovernment agencies, non-profits, healthcare, and educational institutionsCorporations, small businesses, government offices
Employer & Industry UsageUsed in public sector and non-profit organizations for financial support rolesCommon in private sector for routine financial record-keeping
Comparison Search IntentPeople looking for financial support roles assisting with fiscal tasksIndividuals seeking entry-level accounting or bookkeeping positions

The main difference between a Fiscal Assistant and an Accounting Clerk lies in their typical work environments and specific responsibilities. Fiscal Assistants often work in government or non-profit sectors, focusing on supporting fiscal operations, while Accounting Clerks are more common in private companies handling routine accounting tasks. Both roles require similar educational backgrounds but serve distinct organizational needs.

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Fiscal Assistant jobs near you
Fiscal Assistant Senior

Fiscal Assistant Senior

New Mexico State University

Las Cruces, NM • On-site

$17.85/hr

Full-time

Posted 14 days ago

New Mexico State University rating

7.3

Company rating: 7.3 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

284th of 535 rated colleges and universities

Job description

Department Contact: Anita Romero-Boss 646-2320 aniromer@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: Thank you for your interest in joining Accounts Payable. The Fiscal Assistant Senior positions supports the team in payment processing and reviewing for compliance with NMSU policy and procedures. Assisting departments with payment exceptions and resolutions.
Position Details
Position Title: Fiscal Assistant Senior
College/Division: Administration and Finance
Department: 530396-ACCOUNTS PAYABLE
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Responsible for the review and entry of NMSU disbursement transaction information. The review includes system transactions entered by NMSU customers and review of payment request forms (Direct Pays, Payment Requests, Travel and Expense Reports, Travel Advances and other related forms). May require problem solving or reconciliation of accounts. Review and resolve exceptions generated in the Administrative systems. Provide support for researching issues, problem resolution and working with customers to complete corrections.
Qualifications
Required Education and Experience:High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.

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