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Financial Aid Coordinator Jobs (NOW HIRING)

Madison College

Financial Aid Coordinator (LTE)

Madison, WI · On-site

$25.21 - $31.51/hr

The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional ...

Madisoncollege

$25.21 - $31.51/hr

The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional ...

Mccneb

Financial Aid Coordinator

Omaha, NE · On-site

$25.22/hr

SUMMARY The Financial Coordinator supports the administration of federal, state, and institutional financial aid programs under the direction of the Director of Financial Aid and Compliance. This ...

Neiu

Financial Aid Coordinator

Chicago, IL · Hybrid

$26.65/hr

Advises, evaluates and packages applicants for student financial aid program assistance ... Work experience coordinating office, business, or customer service/relations activities. 2. One (1) ...

New

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How much do financial aid coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for financial aid coordinator in the United States is $23.40, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.68 per hour, depending on experience, location, and employer.

What does a financial aid coordinator do?

A Financial Aid Coordinator assists students and their families in navigating the financial aid process at educational institutions. They help students understand their options for grants, scholarships, loans, and work-study programs, and guide them through application procedures. Financial Aid Coordinators also ensure compliance with federal and state regulations and may conduct informational workshops. Their goal is to make higher education more accessible by helping students secure funding and answering questions about eligibility and deadlines.

What are the key skills and qualifications needed to thrive as a financial aid coordinator?

To thrive as a Financial Aid Coordinator, you need strong knowledge of financial aid regulations, attention to detail, and a background in finance or higher education administration, often supported by a bachelor's degree. Familiarity with student information systems (such as Banner or PowerFAIDS), federal and state aid platforms, and compliance certifications is typically required. Exceptional organizational skills, problem-solving ability, and effective communication are crucial soft skills for managing sensitive student information and counseling applicants. These skills ensure accurate processing, compliance with regulations, and positive student experiences within the financial aid process.

What are some common challenges financial aid coordinators face when assisting students throughout the aid application process?

Financial Aid Coordinators often encounter challenges such as navigating complex federal and institutional regulations, meeting tight deadlines, and addressing the unique financial situations of each student. They must communicate clearly with students and families who may be unfamiliar with financial aid terminology and procedures, ensuring that all documentation is complete and accurate. Coordinators also balance a high volume of inquiries, requiring strong organizational skills and the ability to work collaboratively with admissions, student accounts, and academic advising teams.

What degree do you need to be a financial aid coordinator?

A financial aid coordinator typically needs at least a bachelor's degree in fields such as finance, education, or public administration. Relevant skills include knowledge of financial aid programs, strong communication, and organizational abilities; some positions may prefer or require a master's degree or certification in financial aid or student services.
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Financial Aid Coordinator jobs near you
Infographic showing various Financial Aid Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $48,668 per year, or $23.4 per hour.

Financial Aid Coordinator (LTE)

Madison College

Madison, WI • On-site

$25.21 - $31.51/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 3 days ago. Applications are no longer accepted.

Job description

Current Madison College employees must apply to the internal career site by logging into Workday
Job Posting Date:
July 19, 2026
Application Deadline:
Salary Information:
$25.21 - $31.51
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)
Department:
Financial Aid Operations and Compliance
Job Description:
The Financial Aid Office at Madison College is seeking a Financial Aid Coordinator to join the team in a Limited Term Employment (LTE) position through December of 2027. This position plays a key role in the oversight, administration and compliance of federal financial aid programs by ensuring accurate processing, reconciliation and reporting of student aid.
The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional duties within the Operations area that include processing of alternative loans, assisting with awarding various programs, setting up the book charge process, completing College Cost Meter processing, assisting in fraud prevention efforts or assisting with programs such as DVR, Americorp, or consortium agreements. This role requires advanced knowledge of financial aid, analytical and organization skills, and the ability to work independently and collaboratively within a team.
Ideal candidates will demonstrate strong attention to detail, the ability to troubleshoot discrepancies, effective collaboration with internal and external stakeholders and a commitment to continuously improving financial aid processes.
Position Details:
Schedule: This is a full-time 40-hours per week, 52-weeks per year, limited-term position through December 10, 2027. General working hours are Monday through Friday from 8:00am - 4:30pm. This is a 100% fully remote position and must reside within the state of Wisconsin. Subject to change per Madison College policy.
Benefits: Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
This position will be open until filled, with a first consideration date of August 9, 2026, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Required Documents (2):
  • Resume
  • Cover Letter

*Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
Accountabilities:
  • Manages the electronic import of student financial aid records by processing Institutional Student Information Records (ISIRs) and resolving errors to ensure accurate data integration.
  • Manages the electronic import of NSLDS history files and transfer monitor files to ensure financial aid requirements are met.
  • Oversees financial aid system communications by reviewing and processing regulatory file messages to maintain compliance and data integrity.
  • Oversees public and private funding programs by coordinating aid disbursement, troubleshooting eligibility concerns and ensuring compliance with funding requirements.
  • Collaborates with institutional stakeholders by working with relevant units to reconcile funding removals, troubleshoot system issues and streamline financial aid operations to ensure fiscal accountability and accurate transaction entries.
  • Resolves complex financial aid inquiries by responding to escalated concerns via phone, email and written correspondence to provide clear and accurate information to students, staff or leadership.
  • Ensures compliance with financial aid regulations by testing system updates, identifying potential impacts on processes and recommending necessary adjustments.
  • Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
  • Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
  • Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities:
  • Knowledge of federal, state and institutional financial aid regulations.
  • Knowledge of financial reconciliation processes and best practices.
  • Skill in data analysis and interpretation.
  • Skill in using and troubleshooting financial aid management systems.
  • Skill in analyzing financial aid records, interpreting regulatory changes and implementing process improvements.
  • Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
  • Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
  • Skill in effectively and respectfully communicating with others.

Minimum Requirements:
  • Associate degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
  • 1-3 years of relevant experience

Preferred Work Experience:
  • Direct financial aid experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

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