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Export Documentation Jobs (NOW HIRING)

OFI

Export Documentation Specialist

Chicago, IL · On-site

$29 - $33/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

OFI

Export Documentation Specialist

Fresno, CA · On-site

$29 - $33/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

Hammes Staffing

Be Seen First

Export Specialist

Ladson, SC · On-site

$52K - $62K/yr

This role is responsible for coordinating shipments, preparing export documentation, working with carriers and vendors, and ensuring freight moves efficiently and in compliance with customs and ...

CTC Global

Import & Export Specialist

Irvine, CA · On-site

$64K - $81K/yr

ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepare and audit export documentation for shipments and settlements and ensure timely processing of export shipments • Liaise with forwarders and ...

Leschaco

Export Coordinator

Jersey City, NJ · On-site

$23 - $30.75/hr

Prepare and process export documentation, including bills of lading, commercial invoices, certificates of origin, insurance certificates, export declarations, and other regulatory documents. * Ensure ...

Leschaco Inc

Export Coordinator

Jersey City, NJ · On-site

$24 - $32.25/hr

Prepare and process export documentation, including bills of lading, commercial invoices, certificates of origin, insurance certificates, export declarations, and other regulatory documents. * Ensure ...

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How much do export documentation jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for export documentation in the United States is $38.80, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $58.41 per hour, depending on experience, location, and employer.

What is export documentation?

Export documentation refers to the collection of paperwork and electronic records required to ship goods internationally. These documents ensure compliance with both the exporting and importing countries' regulations, facilitate customs clearance, and provide critical details about the shipment, such as origin, value, and contents. Common export documents include commercial invoices, packing lists, certificates of origin, and bills of lading. Proper export documentation helps prevent delays, legal issues, and financial losses during international trade.

What are the key skills and qualifications needed to thrive as an export documentation specialist?

To thrive as an Export Documentation Specialist, you need a strong understanding of international trade regulations, shipping procedures, and attention to detail, often supported by relevant education or experience in logistics or supply chain management. Familiarity with export documentation software, ERP systems, and compliance platforms is typically required. Excellent organizational skills, time management, and effective communication are crucial soft skills for managing deadlines and collaborating with global partners. These abilities ensure accurate, timely processing of export documents, reducing risks and facilitating smooth international transactions.

What are some common challenges faced in an export documentation role, and how can they be managed?

Professionals in Export Documentation often encounter challenges such as tight shipping deadlines, frequent regulatory changes, and the need for precise accuracy in paperwork. Managing these challenges requires strong organizational skills, attention to detail, and regular communication with freight forwarders, customs brokers, and internal teams. Staying updated on international trade regulations and using digital documentation systems can help streamline processes and reduce errors, ensuring smooth export operations.

What is the difference between Export Documentation vs Export Compliance Specialist?

AspectExport DocumentationExport Compliance Specialist
CertificationsTypically requires export documentation training, sometimes customs or trade certificationsOften requires export compliance certifications, such as CTPAT or trade law certifications
Work EnvironmentOffice-based, handling paperwork and coordination with logisticsOffice or compliance department, ensuring adherence to export laws and regulations
Industry UsageUsed across manufacturing, logistics, and shipping companiesCommon in international trade, logistics, and export firms

Export Documentation involves preparing and managing shipping paperwork for international shipments, ensuring all documents are accurate for customs clearance. Export Compliance Specialists focus on ensuring company adherence to export laws and regulations, preventing legal issues. While both roles support international trade, Export Documentation is more paperwork-focused, whereas Export Compliance Specialists handle legal and regulatory compliance.

How to learn export documentation?

To learn export documentation for an export documentation role, start by understanding key documents such as commercial invoices, bills of lading, and export licenses. Enroll in courses on international trade, import-export procedures, or customs regulations, and gain practical experience through internships or on-the-job training. Familiarity with trade software and certification in export compliance can also enhance your knowledge.
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Export Documentation jobs near you
Infographic showing various Export Documentation job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 3% Contract, and 1% Nights. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $80,700 per year, or $38.8 per hour.

Export Documentation Specialist

Agile Cold Storage

Joliet, IL • On-site

Full-time

Re-posted 6 days ago

Job description

The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulations, customs requirements, and proper documentation for the safe transportation of temperature-sensitive products, while coordinating with internal departments and external parties to facilitate smooth export processes. 

The points below describe the responsibilities of the position, however, the most important skills required for this position are strong computer skills, attention to detail, high level of organization, and willingness to learn. The regulatory information and documentation process will be covered during training.

Key responsibilities:

  • Document preparation:
    • Create and review all export documents including packing lists, bills of lading, USDA Export Health Certificates, and other required documentation based on destination country regulations.
    • Accurately input product details, quantities, weights, and shipping information into export documents.
    • Verify compliance with USDA and destination country export regulations.
  • Coordination with external customers:
    • Collaborate with cold storage warehouse staff to gather accurate product information for export documentation.
    • Communicate with external customers to provide necessary export documents.
    • Coordinate with product suppliers to gather customer details and export requirements.
  • Compliance and quality control:
    • Maintain updated knowledge of international trade regulations, customs procedures, and export control laws applicable to cold storage goods.
    • Monitor and track export shipments to ensure all documents are signed prior to vessel departure dates.
    • Conduct thorough document checks to identify and rectify any errors or discrepancies and report them to management.
  • Recordkeeping and reporting:
    • Maintain organized digital and physical files of all export documents and related correspondence.
    • Generate reports on export activities, including shipment tracking and compliance status. 
  • Required skills:
    • Ability to learn and apply Agile Export Process to create and maintain the high level of documentation accuracy that our customers expect.
    • Requires an extremely high level of organization and continuous follow-up of outstanding documents.
    • Excellent attention to detail and accuracy in data entry. 
    • Proficiency in Microsoft Office Suite and Adobe Pro.
    • Strong communication and interpersonal skills to collaborate with internal departments and external customers.


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