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Export Documentation Jobs (NOW HIRING)

Rhenus Group

Air Export Coordinator

Des Plaines, IL · On-site

$44K - $58K/yr

Prepare and transmit pre-alerts, shipping documentation, and shipment status updates. * Issue and review air waybills, export documentation, and billing documents with accuracy. * Monitor shipment ...

Nordson

Senior International Export Cust Svc Rep

Amherst, OH · On-site

$40K - $52K/yr

The Senior Export Coordinator is responsible for accurate and timely completion of export documentation, and coordination of export shipping arrangements both internally, and externally with ...

Nippon Express USA

Air Export Agent

Sterling, VA

$19 - $21.10/hr

Prepare and process export documentation, including: * Air Waybills (MAWB/HAWB) * Commercial Invoices * Packing Lists * Export Declarations * Shipping Instructions * Communicate with customers ...

Nippon Express USA

Air Export Agent

Sterling, VA

$19 - $21.10/hr

Prepare and process export documentation, including: * Air Waybills (MAWB/HAWB) * Commercial Invoices * Packing Lists * Export Declarations * Shipping Instructions * Communicate with customers ...

Nordson Corporation

Senior Export Associate

Amherst, OH · On-site

Provides accurate and timely completion of required export documentation, inclusive of shipper's letters of instruction, invoices, and packing lists in compliance with governmental, customer specific ...

Nippon Express USA

Air Export Agent

Sterling, VA · On-site

$19 - $21.10/hr

Prepare and process export documentation, including: * Air Waybills (MAWB/HAWB) * Commercial Invoices * Packing Lists * Export Declarations * Shipping Instructions * Communicate with customers ...

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Export Documentation information

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$13

$38

$66

How much do export documentation jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for export documentation in the United States is $38.80, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $58.41 per hour, depending on experience, location, and employer.

How to learn export documentation?

To learn export documentation for an export documentation role, start by understanding key documents such as commercial invoices, bills of lading, and export licenses. Enroll in relevant courses or training programs on international trade and customs procedures, and gain familiarity with industry-standard software tools. Practical experience through internships or on-the-job training can also enhance understanding of documentation processes and compliance requirements.

What is the difference between Export Documentation vs Export Compliance Specialist?

AspectExport DocumentationExport Compliance Specialist
CertificationsTypically requires export documentation training, sometimes customs or trade certificationsOften requires export compliance certifications, such as CTPAT or trade law certifications
Work EnvironmentOffice-based, handling paperwork and coordination with logisticsOffice or compliance department, ensuring adherence to export laws and regulations
Industry UsageUsed across manufacturing, logistics, and shipping companiesCommon in international trade, logistics, and export firms

Export Documentation involves preparing and managing shipping paperwork for international shipments, ensuring all documents are accurate for customs clearance. Export Compliance Specialists focus on ensuring company adherence to export laws and regulations, preventing legal issues. While both roles support international trade, Export Documentation is more paperwork-focused, whereas Export Compliance Specialists handle legal and regulatory compliance.

What are some common challenges faced in an export documentation role, and how can they be managed?

Professionals in Export Documentation often encounter challenges such as tight shipping deadlines, frequent regulatory changes, and the need for precise accuracy in paperwork. Managing these challenges requires strong organizational skills, attention to detail, and regular communication with freight forwarders, customs brokers, and internal teams. Staying updated on international trade regulations and using digital documentation systems can help streamline processes and reduce errors, ensuring smooth export operations.

What are the key skills and qualifications needed to thrive as an export documentation specialist?

To thrive as an Export Documentation Specialist, you need a strong understanding of international trade regulations, shipping procedures, and attention to detail, often supported by relevant education or experience in logistics or supply chain management. Familiarity with export documentation software, ERP systems, and compliance platforms is typically required. Excellent organizational skills, time management, and effective communication are crucial soft skills for managing deadlines and collaborating with global partners. These abilities ensure accurate, timely processing of export documents, reducing risks and facilitating smooth international transactions.

What is export documentation?

Export documentation refers to the collection of paperwork and electronic records required to ship goods internationally. These documents ensure compliance with both the exporting and importing countries' regulations, facilitate customs clearance, and provide critical details about the shipment, such as origin, value, and contents. Common export documents include commercial invoices, packing lists, certificates of origin, and bills of lading. Proper export documentation helps prevent delays, legal issues, and financial losses during international trade.
More about Export Documentation jobs
What cities are hiring for Export Documentation jobs? Cities with the most Export Documentation job openings:
What are the most commonly searched types of Export Documentation jobs? The most popular types of Export Documentation jobs are:
What states have the most Export Documentation jobs? States with the most job openings for Export Documentation jobs include:
What job categories do people searching Export Documentation jobs look for? The top searched job categories for Export Documentation jobs are:
Export Documentation jobs near you
Infographic showing various Export Documentation job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 5% Part Time, and 5% Contract. Highlights an 100% In-person job distribution, with an average salary of $80,700 per year, or $38.8 per hour.

International Export Specialist Ocean & Air Freight

3V Sigma USA

Charleston, SC • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

International Export Specialist

3V Sigma USA is seeking an experienced International Export Specialist to join our logistics team in Charleston, South Carolina. This newly created position will manage the end-to-end execution of international ocean and air export shipments, including freight bookings, export documentation, AES/ACE filings, carrier coordination, and in-transit tracking.

The ideal candidate will have 35 years of hands-on international freight forwarding or export operations experience. This person must be comfortable independently managing high-volume shipments, coordinating with multiple logistics providers, and resolving issues that could affect delivery.

  • Book and execute international ocean freight, including full container load (FCL) and less-than-container load (LCL) shipments.
  • Coordinate international air freight bookings and required documentation.
  • Use Descartes and JD Edwards to create, process, monitor, and maintain export shipments.
  • File Electronic Export Information (EEI) through AES/ACE, obtain and manage Internal Transaction Numbers (ITNs), and complete corrections or amendments.
  • Proactively track international shipments from origin through final destination.
  • Monitor carrier milestones, port activity, cutoff dates, documentation deadlines, and delivery schedules.
  • Coordinate with ocean carriers, airlines, freight forwarders, customs brokers, drayage providers, and South Carolina Ports Authority terminals.
  • Prepare and review export documentation, including commercial invoices, packing lists, bills of lading, air waybills, certificates of origin, and other shipment-specific documents.
  • Communicate shipment status, delays, holds, and other exceptions to internal stakeholders and customers.
  • Investigate and resolve container holds, missed sailings, documentation discrepancies, and other supply chain exceptions.
  • Review freight invoices and maintain complete and accurate shipment records.

Requirements

  • 35 years of hands-on experience in international freight forwarding, export logistics, or export operations.
  • Direct experience managing both ocean and air export shipments.
  • At least two years of daily experience using Descartes or a comparable transportation or logistics platform.
  • Working knowledge of AES/ACE filings, EEI submissions, ITNs, and export documentation.
  • Understanding of U.S. export compliance requirements and international ocean and air freight regulations.
  • Experience coordinating FCL, LCL, and international air freight shipments.
  • Experience working with carriers, freight forwarders, customs brokers, drayage companies, ports, and other logistics providers.
  • JD Edwards experience is preferred.
  • Strong written and verbal communication skills.
  • Excellent organization, follow-through, and attention to detail.
  • Ability to independently manage multiple shipments, priorities, and deadlines in a fast-paced environment.
  • Strong problem-solving skills with the ability to quickly address shipment delays, documentation errors, and carrier exceptions.

Why Join 3V Sigma USA?

This is an opportunity to step into a newly created position and take direct ownership of international export execution. The International Export Specialist will work closely with internal departments and external logistics partners to keep our ocean and air shipments moving efficiently, accurately, and in compliance with applicable requirements.

3V Sigma USA is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

Apply