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Export Documentation Manager Jobs (NOW HIRING)

OFI

Export Documentation Specialist

Fresno, CA

$22 - $28/hr

Position Summary Reporting to the Customer Operations Manager, the Export Documentation Specialist should have a strong background in preparing and managing export documents for international ...

Staff Solve

Ocean Export Manager - 77073

Houston, TX

Documentation & Compliance: Prepare, review, and manage export documentation (Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin, etc.) in accordance with international trade ...

CTC Global

Import & Export Specialist

Irvine, CA · On-site

$64K - $81K/yr

Excellent organization and time management skills * Ability to multi-task while still maintaining a high level of organization * Strong knowledge of Air Export & TSA regulations and documentation

New

Ferrari Express Inc

EXPORT CLERK

Miami, FL · On-site

The Export Clerk prepares customs documentation and ensures that shipments meet all applicable laws ... Manage data for domestic and international shipments. * Conduct audits to verify physical shipment ...

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$39K

$77.4K

$121.5K

How much do export documentation manager jobs pay per year?

As of Aug 4, 2026, the average yearly pay for export documentation manager in the United States is $77,439.00, according to ZipRecruiter salary data. Most workers in this role earn between $61,500.00 and $89,000.00 per year, depending on experience, location, and employer.

What are common challenges faced by export documentation managers and how can they be addressed?

Export Documentation Managers often face challenges such as keeping up with constantly changing international regulations, ensuring the accuracy and completeness of export documents, and coordinating effectively with multiple internal and external stakeholders. Staying organized and maintaining up-to-date knowledge of compliance requirements are crucial for success. Leveraging specialized software and fostering strong communication with logistics, sales, and customs teams can help streamline processes and minimize errors.

What are the key skills and qualifications needed to thrive as an export documentation manager, and why are they important?

To thrive as an Export Documentation Manager, you need in-depth knowledge of international trade regulations, export documentation requirements, and a background in logistics or supply chain management, often supported by a relevant degree or certifications like CILT or FIATA. Proficiency with export documentation software, ERP systems, and electronic data interchange (EDI) platforms is typically required. Exceptional organizational skills, attention to detail, and strong communication abilities are crucial for effective coordination with internal teams and external partners. These skills ensure compliance, minimize shipping delays, and reduce costly errors in global trade operations.

What is the difference between Export Documentation Manager vs Export Coordinator?

AspectExport Documentation ManagerExport Coordinator
CertificationsTypically requires export compliance and logistics certificationsMay have similar certifications but often less specialized
Work EnvironmentOversees documentation processes, manages teams, and ensures complianceSupports documentation tasks, coordinates shipments, and assists managers
Industry UsageUsed in companies with complex export operationsCommon in logistics and shipping departments

The Export Documentation Manager focuses on overseeing and managing the entire export documentation process, ensuring compliance and accuracy. In contrast, the Export Coordinator handles supporting tasks, coordinating shipments, and assisting with documentation. Both roles are essential in export operations but differ in responsibility level and scope.

What does an export documentation manager do?

An Export Documentation Manager is responsible for overseeing all documentation related to exporting goods internationally. This includes preparing, reviewing, and ensuring the accuracy of shipping documents such as bills of lading, commercial invoices, certificates of origin, and export licenses. They ensure compliance with international trade regulations, coordinate with freight forwarders and customs brokers, and help resolve any issues that could delay shipments. Their role is crucial in ensuring that goods are shipped efficiently and legally to their destination countries.
More about Export Documentation Manager jobs
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Export Documentation Manager jobs near you
Infographic showing various Export Documentation Manager job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $77,439 per year, or $37.2 per hour.

Export Documentation Specialist

Agile Cold Storage

Joliet, IL • On-site

Full-time

Posted 13 days ago

Job description

The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulations, customs requirements, and proper documentation for the safe transportation of temperature-sensitive products, while coordinating with internal departments and external parties to facilitate smooth export processes.

The points below describe the responsibilities of the position, however, the most important skills required for this position are strong computer skills, attention to detail, high level of organization, and willingness to learn. The regulatory information and documentation process will be covered during training.

Key responsibilities:

  • Document preparation:
    • Create and review all export documents including packing lists, bills of lading, USDA Export Health Certificates, and other required documentation based on destination country regulations.
    • Accurately input product details, quantities, weights, and shipping information into export documents.
    • Verify compliance with USDA and destination country export regulations.
  • Coordination with external customers:
    • Collaborate with cold storage warehouse staff to gather accurate product information for export documentation.
    • Communicate with external customers to provide necessary export documents.
    • Coordinate with product suppliers to gather customer details and export requirements.
  • Compliance and quality control:
    • Maintain updated knowledge of international trade regulations, customs procedures, and export control laws applicable to cold storage goods.
    • Monitor and track export shipments to ensure all documents are signed prior to vessel departure dates.
    • Conduct thorough document checks to identify and rectify any errors or discrepancies and report them to management.
  • Recordkeeping and reporting:
    • Maintain organized digital and physical files of all export documents and related correspondence.
    • Generate reports on export activities, including shipment tracking and compliance status.
  • Required skills:
    • Ability to learn and apply Agile Export Process to create and maintain the high level of documentation accuracy that our customers expect.
    • Requires an extremely high level of organization and continuous follow-up of outstanding documents.
    • Excellent attention to detail and accuracy in data entry.
    • Proficiency in Microsoft Office Suite and Adobe Pro.
    • Strong communication and interpersonal skills to collaborate with internal departments and external customers.


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