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Executive Import Export Documentation Jobs (NOW HIRING)

Sanhua

Import & Export Coordinator

Houston, TX · On-site

$38K - $50K/yr

Document Handling : Receive, review, and submit import documents (commercial invoices, packing ... Export Coordination : Support export shipments by working with assigned freight forwarders ...

Humina Resource

Import Export Coordinator

San Mateo, CA · On-site

$24 - $28/hr

Review import/export documents for accuracy * Data entry and transmission of shipment information * Monitor cargo release and arrival status * Create delivery orders and shipment files * Communicate ...

MMC Group

Import & Export Operation

Hawthorne, CA

$23/hr

File required export documentation, including Shipper's Export Declarations (SED), when applicable ... Import/export documentation and compliance Required Skills * Proficiency with Microsoft Office

MMC Group

Import & Export Operation

Hawthorne, CA · On-site

$23/hr

File required export documentation, including Shipper's Export Declarations (SED), when applicable ... Import/export documentation and compliance Required Skills * Proficiency with Microsoft Office

Meyer

Import Export Manager

Prepare, review, and maintain import/export documentation (commercial invoices, packing lists, bills of lading, certificates of origin, etc.) * Coordinate with freight forwarders, shipping lines ...

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Executive Import Export Documentation information

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$26.5K

$93.6K

$184K

How much do executive import export documentation jobs pay per year?

As of Jun 13, 2026, the average yearly pay for executive import export documentation in the United States is $93,552.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,000.00 and $120,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Import Export Documentation, and why are they important?

To thrive as an Executive Import Export Documentation, you need thorough knowledge of international trade regulations, shipping procedures, and strong organizational skills, often supported by a degree in commerce or logistics. Familiarity with documentation software, ERP systems, and international shipping platforms is typically required. Attention to detail, effective communication, and problem-solving abilities are crucial soft skills for this role. These skills ensure accurate documentation, compliance with regulations, and smooth coordination across global supply chains.

How much does an importer/exporter make?

An import/export documentation specialist's salary varies based on experience, location, and industry, but typically ranges from $40,000 to $70,000 annually. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in customs regulations, logistics, and documentation are important for earning potential in this field.

What is the role of an export-import executive?

An export-import executive manages the documentation, compliance, and logistics involved in international trade transactions. They prepare shipping documents, ensure adherence to customs regulations, and coordinate with freight forwarders and clients to facilitate smooth import and export operations.

What are some common challenges faced by an Executive Import Export Documentation professional, and how can they be managed?

Executive Import Export Documentation professionals often encounter challenges such as managing tight deadlines, ensuring compliance with constantly changing international trade regulations, and coordinating with multiple stakeholders across different time zones. Staying organized, keeping up to date with regulatory changes, and maintaining clear communication with shipping agents, customs officials, and clients are essential to overcoming these hurdles. Utilizing specialized documentation software and building strong working relationships within the supply chain can also help streamline processes and minimize errors.

What are Executive Import Export Documentation professionals responsible for?

Executive Import Export Documentation professionals are responsible for managing and preparing the documents required for international shipments. They ensure that all paperwork, such as bills of lading, invoices, certificates of origin, and customs declarations, complies with both local and international regulations. Their role is crucial in facilitating smooth import and export operations, minimizing delays, and avoiding legal issues. These professionals often coordinate with shipping companies, customs agents, and internal departments to guarantee the accuracy and timeliness of all documentation.

What is the difference between Executive Import Export Documentation vs Import Export Coordinator?

AspectExecutive Import Export DocumentationImport Export Coordinator
CertificationsTypically requires certifications in logistics, customs, or supply chain managementOften requires similar certifications in logistics or international trade
Work EnvironmentOffice-based, handling documentation and compliance tasksOffice and warehouse, coordinating shipments and documentation
Employer & IndustryLogistics companies, import/export firms, manufacturingFreight forwarders, shipping companies, trading firms

The main difference is that Executive Import Export Documentation primarily focuses on preparing and managing import/export documents, ensuring compliance, while Import Export Coordinators handle the coordination of shipments, logistics, and documentation processes. Both roles require similar certifications and work in related environments, but their core responsibilities differ in scope and focus.

What is the role of export documentation executive?

An export documentation executive is responsible for preparing and verifying all necessary export documents such as bills of lading, commercial invoices, and customs declarations to ensure compliance with international trade regulations. They coordinate with logistics, customs authorities, and clients to facilitate smooth export processes and often use trade management software. Attention to detail and knowledge of export laws are essential for this role.

How to become an import export executive?

To become an import export executive, candidates typically need a bachelor's degree in business, logistics, or international trade. Gaining knowledge of customs regulations, trade documentation, and proficiency in relevant software are essential, along with developing strong communication and negotiation skills. Relevant certifications, such as Certified Export Specialist, can enhance job prospects.
More about Executive Import Export Documentation jobs
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What job categories do people searching Executive Import Export Documentation jobs look for? The top searched job categories for Executive Import Export Documentation jobs are:
Executive Import Export Documentation jobs near you
Infographic showing various Executive Import Export Documentation job openings in the United States as of June 2026, with employment types broken down into 1% Internship, 94% Full Time, and 5% Part Time. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $93,552 per year, or $45 per hour.
Import/Export Specialist

Import/Export Specialist

Hayward Industries

Clemmons, NC • On-site

Other

Posted 11 days ago

Hayward Industries rating

5.5

Company rating: 5.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Overview
Overview:
Hayward Holdings Inc. (NYSE "HAYW") is the largest manufacturer of residential swimming
pool equipment in the world, with a significant presence in the commercial pool market that
is continuously growing. Hayward designs, manufactures, and markets a full line of
residential and commercial pool and spa equipment including pumps, filters, heating,
cleaners, salt chlorinators, automation, lighting, safety, flow control and energy solutions at
our company owned facilities. Headquartered in Charlotte, North Carolina, Hayward also has
facilities in Tennessee, Arizona, and Rhode Island as well as Canada, Spain, France,
Australia, and China. This position is based in Clemmons, NC.
Position Overview:
The Import & Export Specialist will support Hayward's Global Transportation and Trade
Compliance functions, ensuring compliance with international regulations while optimizing
import and export operations. This role is responsible for export and import documentation,
import/export compliance activities related to document creation, and coordination with
internal teams and external partners.
The Specialist will also play a key role in system migration initiatives, process
improvements, and cost reduction efforts, working cross-functionally with logistics,
commodities, international suppliers, IT, freight forwarders, brokers.
Responsibilities
  • Prepares, reviews, and ensures accuracy of import and export documentation (commercial invoices, packing lists, certificates of origin, SLI/SED, etc.)
  • Overseas import and export documentation and record retention in accordance with compliance requirements and internal policies.
  • Performs tariff classification (HS codes) analysis and country of origin determination
  • Ensures compliance with export and import regulations and internal procedures • Coordinates and resolve documentation issues to ensure timely and accurate shipment release
  • Supports operation freight forwarders, customs brokers, and agents to support daily operations and compliance
  • Communicates with Chambers of Commerce and other agencies for certified export documentation when required
  • Serves as a point of contact for international customers, suppliers, and internal stakeholders, when necessary.
  • Supports system implementations and interfaces with global management software (e.g., D365 and other platforms)
  • Identifies and support cost reduction initiatives and continuous improvement opportunities
  • Collaborates with IT and cross-functional teams on process improvements and automation projects D365
  • Maintains strong working relationships with global logistics providers and service partners
  • Performs other related duties as assigned such as Country of Origin, preparation of USMCA certificates.

Qualifications
  • Bachelor's degree in Supply Chain, International Business, Logistics, or related field preferred; equivalent experience accepted.
  • 3+ years of experience in import/export document preparation and other trade compliance supportive documentation
  • Knowledge of international trade regulations, export documentation, and compliance requirements
  • Familiar with tariff classification and country of origin rules
  • Strong analytical, organizational, and problem-solving skills
  • Excellent communication skills and ability to work with global stakeholders
  • Ability to manage multiple priorities in a fast-paced environment
  • High attention to detail and accuracy
  • Proficiency in Microsoft Office (Excel, Word) and ERP systems such as D365 or AS400

Work Environment:
  • While performing the duties of this position, the employee normally works in an office environment but occasionally will be exposed to a warehouse & manufacturing environment.

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