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Executive Proposal Manager Jobs (NOW HIRING)

McMillen, Inc.

Proposal Manager

Kirkland, WA · On-site

$106K - $146K/yr

The Proposal Manager will partner closely with business development, technical experts, operations, communications, and executive leadership to develop compelling, compliant, and visually engaging ...

Essential Software Inc

Proposal Manager

Rockville, MD · On-site

$100K - $145K/yr

Working closely with capture leads, technical staff, executives, and teaming partners, the Proposal Manager turns win strategies into fully compliant proposals and is central to ESI's ability to grow ...

ManTech

Proposal Manager

Herndon, VA · On-site +1

Proposal Leadership: Manage the end-to-end proposal lifecycle-from RFx analysis and compliance ... Executive Coaching: Facilitate rehearsal sessions, establishing an "orals battle rhythm" and ...

Stellar Innovations

Proposal Manager

Dayton, OH · On-site

Federal Proposal Manager The Federal Proposal Manager will join a fast paced, dynamic team ... executive leadership. * Develop and maintain proposal schedules, templates, and tools to improve ...

OneArc

Proposal Manager

Mclean, VA · On-site

The Proposal Manager is responsible for organizing and managing the company's written responses ... Secure all necessary internal approvals below the Executive level, ultimately passing the finalized ...

Woolpert

Senior Proposal Manager

Serves as a strategic advisor to executive leadership, business development, and technical leaders ... of proposal management talent. We are unable to provide visa sponsorship for this position.

Xcelerate Solutions

Proposal Manager

Fairfax, VA · Hybrid

Develop specific proposal sections to include Technical, Management, Staffing, Quality, Executive Summaries, etc. as required * Create and mandate the proposal schedule up to and including delivery

Stellar Innovations

Proposal Manager

Dayton, OH · On-site

Federal Proposal Manager The Federal Proposal Manager will join a fast paced, dynamic team ... executive leadership. * Develop and maintain proposal schedules, templates, and tools to improve ...

Xcelerate Solutions

Proposal Manager

Fairfax, VA · Hybrid

Develop specific proposal sections to include Technical, Management, Staffing, Quality, Executive Summaries, etc. as required * Create and mandate the proposal schedule up to and including delivery

K2 Group, Inc.

Proposal Manager

Vienna, VA · On-site

The Proposal Manager is responsible for leading all proposal preparation, development, coordination ... Must be comfortable and flexible in unstructured situations; at ease with senior executives ...

APTIM

Proposal Manager

Denver, CO · On-site

Conceptualize and develop strategic win themes, discriminators, executive summaries, and other high ... Association of Proposal Management Professionals (APMP) certifications and/or continued education ...

Actalent

Proposal Manager

Melbourne, FL · On-site

$160K - $180K/yr

Support executive review activities throughout the capture and proposal process. * Coordinate ... Manage final proposal production, publishing, packaging, and customer submission. * Ensure ...

ERPA

Proposal Manager

Partner with Sales, Delivery, recruiting, legal, finance, and executive stakeholders to develop ... Manage proposal compliance, including templates, page limits, required forms, certifications ...

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Executive Proposal Manager information

See salary details

$30.5K

$99.5K

$143K

How much do executive proposal manager jobs pay per year?

As of Sep 10, 2026, the average yearly pay for executive proposal manager in the United States is $99,490.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,500.00 and $118,000.00 per year, depending on experience, location, and employer.

What does an executive proposal manager do?

An Executive Proposal Manager oversees the development, management, and submission of business proposals, especially for high-value or strategic opportunities. They collaborate with cross-functional teams to ensure proposals are compliant, persuasive, and aligned with the company's goals. Their responsibilities include managing timelines, coordinating input from subject matter experts, and ensuring proposals meet client requirements. Executive Proposal Managers play a critical role in winning new business and maintaining strong client relationships.

What are the key skills and qualifications needed to thrive as an executive proposal manager?

To thrive as an Executive Proposal Manager, you need expertise in proposal development, project management, and persuasive writing, often supported by a bachelor’s degree in business, communications, or a related field. Familiarity with proposal automation tools (such as RFPIO or Qvidian) and knowledge of CRM and document management systems are typically required. Outstanding leadership, attention to detail, and effective communication skills help you coordinate teams and craft compelling proposals under tight deadlines. These skills are vital for producing high-quality, winning proposals that drive business growth and maintain a competitive edge.

What are some common challenges faced by executive proposal managers and how do they typically overcome them?

Executive Proposal Managers often face tight deadlines, managing input from multiple stakeholders, and ensuring proposals align with client requirements and organizational goals. To overcome these challenges, they establish clear timelines, use project management tools, and maintain regular communication with cross-functional teams such as sales, technical experts, and legal advisors. Setting expectations early and conducting thorough reviews are key strategies for delivering high-quality, competitive proposals on time.

What is the difference between Executive Proposal Manager vs Proposal Coordinator?

AspectExecutive Proposal ManagerProposal Coordinator
ResponsibilitiesOversees proposal development, manages teams, and ensures strategic alignmentSupports proposal preparation, coordinates document collection, and assists with editing
Required SkillsProject management, leadership, proposal strategyCommunication, organization, document management
Work EnvironmentCorporate, government, or consulting firmsSupport teams within similar environments
CertificationsOften preferred: PMP, proposal management certificationsLess commonly required

The Executive Proposal Manager typically leads proposal efforts, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal process but differ in scope and seniority.

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What are the most commonly searched types of Proposal Manager jobs?

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Executive Proposal Manager jobs near you
Infographic showing various Executive Proposal Manager job openings in the United States as of September 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $99,490 per year, or $47.8 per hour.

Proposal Manager

Kirkland, WA • On-site

McMillen, Inc.
Civil Engineering Construction • 11 - 50 employees
Learn more about McMillen, Inc.external

$106K - $146K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Design a career and build your future... Because it matters!
Proposal Manager
McMillen, Inc. is seeking an experienced, collaborative, and highly organized Proposal Manager to join our growing Marketing team. The ideal candidate will have 8-10+ years of progressive AEC proposal management experience and a proven track record of leading complex pursuits from strategy through submission.
This role is responsible for managing the full proposal lifecycle, including pursuit planning, compliance, scheduling, content development, production, interview support, and final delivery. The Proposal Manager will partner closely with business development, technical experts, operations, communications, and executive leadership to develop compelling, compliant, and visually engaging proposals that help McMillen win work.
Success in this role requires someone who understands the pace and complexity of the engineering consulting industry and can confidently manage pursuits supporting McMillen's work in water resources, hydropower, dams, fisheries, environmental services, civil infrastructure, and construction. Candidates should be comfortable leading federal, state, municipal, and alternative delivery pursuits while balancing multiple deadlines with exceptional attention to detail.
This is an excellent opportunity for a motivated professional who enjoys collaborating with multidisciplinary teams, thinking strategically about winning work, and continuously improving proposal processes through innovation and emerging technologies.
Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of.
We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.
Responsibilities:
  • Lead the development, strategy, coordination, production, and delivery of high-quality proposals, qualifications packages, presentations, interview materials, and other pursuit-related marketing collateral.
  • Manage multiple concurrent pursuits while maintaining schedules, deadlines, compliance requirements, and production quality.
  • Facilitate kickoff meetings, establish proposal schedules, assign responsibilities, and drive accountability throughout the pursuit lifecycle.
  • Collaborate closely with business development, operations, technical staff, communications, and executive leadership to develop winning strategies and compelling messaging.
  • Ensure proposal compliance with client requirements, RFQs, RFPs, SOQs, and procurement regulations.
  • Coordinate content collection from internal teams, teaming partners, and subcontractors.
  • Edit, proofread, and format technical content for clarity, consistency, accuracy, and readability.
  • Develop visually compelling proposal layouts and PowerPoint presentations with a strong emphasis on graphic communication and brand consistency.
  • Support interview preparation by coordinating presentation development, coaching sessions, rehearsal logistics, and production of presentation materials.
  • Maintain proposal assets including resumes, project descriptions, photography, and pursuit content within Cosential (Unanet CRM).
  • Identify opportunities to improve proposal workflows through technology, AI-assisted strategy, automation, and continuous process improvement.
  • Build collaborative relationships across departments while contributing to a positive, high-performing marketing team.

Required Qualifications:
  • Bachelor's degree in Marketing, Communications, Journalism, English, Business, Public Relations, or a related field.
  • 8-10+ years of proposal management experience within the Architecture, Engineering, and Construction (AEC) industry strongly preferred.
  • Demonstrated experience managing complex engineering consulting proposals from kickoff through final submission.
  • Experience supporting water resources, civil engineering, environmental, infrastructure, construction, or related technical disciplines strongly preferred.
  • Experience with federal proposal development, including SF330 qualifications.
  • Experience supporting Design-Build, Progressive Design-Build, CM/GC, CMAR, or other alternative delivery pursuits preferred.
  • Strong working knowledge of Microsoft Office Suite, particularly Word, PowerPoint, Excel, Outlook, and Teams.
  • Experience with Cosential/Unanet CRM or similar proposal management software.
  • Exceptional writing, editing, proofreading, organization, and project management skills.
  • Strong visual design and document layout abilities with excellent attention to detail.
  • Ability to think strategically while managing multiple deadlines in a fast-paced environment.
  • Experience leveraging AI tools responsibly to improve proposal strategy, efficiency, research, and content development.
  • Excellent communication, interpersonal, facilitation, and relationship-building skills.
  • Self-motivated, proactive, adaptable, and comfortable working independently while collaborating across multidisciplinary teams.
  • Demonstrates professionalism, integrity, accountability, and a continuous improvement mindset.

Preferred Qualifications:
  • Experience supporting engineering firms specializing in water resources, dams, hydropower, fisheries, environmental engineering, or heavy civil infrastructure.
  • Experience developing interview presentations and facilitating rehearsal sessions.
  • Experience working within a matrixed organization supporting multiple offices and technical disciplines.

Application Requirements: Interested candidates should submit:
  • Resume
  • Cover Letter describing your proposal management experience and interest in joining McMillen
  • Proposal portfolio or representative work samples (redacted project examples, layouts, presentation samples, graphics, or other relevant materials are encouraged where confidentiality permits)

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.
While performing the duties of this job, the employee is frequently required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Must be able to travel with luggage and be able to transport materials and personal overnight supplies. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Compensation Package:
  • Pay Range: $106,000 - $146,000 (DOE)
  • Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, HSA, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.
Visa sponsorship, including renewal during employment, will not be provided for this position.
No recruiters, please.
Equal Opportunity Employer, including disabled and veterans.

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