Executive Proposal Manager Jobs in Arizona (NOW HIRING)

Nemean Solutions, headquartered in Sierra Vista, AZ, is a certified SBA 8(a) Native Hawaiian Organization (NHO) and veteran-operated company providing advanced Military Intelligence, Enterprise and Cloud IT services, Cybersecurity, Special Operations Forces (SOF) Exercise and Training, and niche Program Support and Professional Services to Federal and State Agencies supporting the US Government Defense, Intelligence and Aerospace sectors.

Job Overview:

Nemean Solutions, LLC is seeking an experienced Proposal Manager to lead the development of compliant, compelling, and winning proposals supporting the U.S. Department of Defense (DoD), Department of the Army, and other Federal agencies.

This is a hands-on management role for a high-performing professional who thrives in a fast-paced, entrepreneurial defense contracting environment. Unlike larger organizations with dedicated proposal centers, our Proposal Manager will independently own the entire proposal lifecycle coordinating subject matter experts across the organization.

The ideal candidate is highly organized, relentlessly focused on compliance, and capable of producing exceptional proposals with minimal oversight. They possess outstanding writing and editing skills, understand the Federal acquisition process, and embrace modern AI-enabled proposal tools to improve quality, consistency, and efficiency without sacrificing accuracy or compliance.

Essential Duties & Responsibilities:

Proposal Management

• Manage proposal efforts from pre-RFP planning through final submission.
• Develop and manage proposal schedules, milestones, compliance matrices, and production timelines.
• Manage multiple concurrent proposal efforts while consistently meeting aggressive deadlines.
• Coordinate technical, management, contracts, pricing, and executive contributors throughout the proposal lifecycle.
• Facilitate kickoff meetings, proposal status meetings, color team reviews, recovery sessions, and final production activities.
• Serve as the primary point of accountability for proposal execution and on-time delivery.

Compliance Management

• Analyze and interpret Government solicitations, including Requests for Proposal (RFPs), Requests for Quote (RFQs), Requests for Information (RFIs), Broad Agency Announcements (BAAs), and other acquisition documents.
• Develop detailed compliance matrices and proposal outlines that ensure complete coverage of customer requirements.
• Verify compliance with solicitation instructions, including Section L, Section M, evaluation criteria, page limitations, formatting requirements, and submission instructions.
• Conduct independent compliance, quality assurance, and final readiness reviews prior to submission.
• Ensure every proposal is fully compliant, responsive, and professionally produced.

Proposal Development

• Support writing, editing, and refining proposal content across technical, management, staffing, transition, past performance, executive summary, and corporate capability volumes.
• Transform technical input into persuasive, customer-focused proposal narratives.
• Maintain consistent messaging, formatting, voice, and quality throughout all proposal volumes.
• Collaborate with subject matter experts to develop clear, compelling, and compliant proposal responses.
• Utilize AI-assisted proposal tools to improve proposal quality, accelerate content development, and increase proposal efficiency while maintaining rigorous human oversight.

Proposal Operations & Knowledge Management

• Develop and maintain proposal templates, compliance checklists, style guides, content libraries, resumes, past performance databases, and reusable proposal assets.
• Establish scalable proposal processes that improve quality, consistency, and efficiency across all pursuits.
• Identify opportunities to streamline proposal development through automation and AI-enabled workflows.
• Continuously improve proposal operations by incorporating lessons learned, industry best practices, and emerging technologies.

Minimum Requirements/Education:

• Bachelor’s degree or equivalent professional experience.
• Three (3) to Five (5) years of experience managing Federal Government proposals.
• Demonstrated success supporting Department of Defense (DoD) proposal efforts.
• Strong understanding of the Federal acquisition process, including the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
• Extensive experience developing compliance matrices, proposal schedules, and proposal outlines.
• Exceptional technical writing, editing, proofreading, and document production skills.
• Outstanding organizational, project management, and time management abilities.
• Ability to independently manage multiple high-priority proposals with minimal supervision.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat.
• Experience coordinating cross-functional proposal teams in deadline-driven environments.
• Exceptional attention to detail with an uncompromising commitment to proposal compliance and quality.

Preferred Skills:

• APMP Foundation, Practitioner, or Professional Certification.
• Experience supporting U.S. Army, Air Force, Navy, Space Force, SOCOM, Defense Agencies, or other Federal customers.
• Familiarity with NextStage, GovWin, GovTribe, SAM.gov, and other Federal opportunity and proposal management platforms.
• Experience using AI-enabled proposal development tools, including ChatGPT, Microsoft Copilot, and other proposal automation technologies to improve proposal quality, compliance, and operational efficiency.
• Demonstrated ability to implement AI-assisted proposal workflows while ensuring accuracy, security, and compliance with customer requirements.

Desired Characteristics:

The successful candidate will be:

• Relentlessly organized and process-oriented.
• Obsessed with proposal compliance and quality.
• Comfortable operating independently without the support of a large proposal organization.
• Highly proficient in leveraging AI technologies to improve proposal development while maintaining sound judgment and quality control.
• Calm under pressure and capable of managing multiple priorities and aggressive deadlines.
• An exceptional communicator who can influence technical experts and executive leadership without direct authority.
• A continuous learner who embraces innovation, automation, and emerging technologies.
• Committed to excellence, accountability, and delivering winning proposals that support critical national security missions.

What Success Looks Like:

Within your first year, you will:

• Establish repeatable, scalable proposal management processes.
• Build and maintain a best-in-class proposal knowledge library.
• Improve proposal quality, consistency, and submission efficiency.
• Successfully manage multiple concurrent DoD pursuits from kickoff through submission.
• Become the organization’s trusted authority on proposal compliance and proposal management.
• Drive measurable improvements in proposal operations through process optimization and AI-enabled workflows.
• Contribute directly to increasing the company’s proposal win rate through disciplined execution and exceptional proposal quality.

Security Requirement:

• Ability to obtain and maintain a U.S. Government security clearance, if required by the opportunity.

The pay range listed represents a good-faith estimate, in accordance with pay transparency requirements, and may vary depending on the candidate’s experience, education, and other job-related factors.

What Nemean Solutions, LLC offers:

Medical, Dental, and Vision insurance plans, Paid Time Off, sick leave, 401k Retirement Savings plan with company match, and more.

Nemean Solutions is proud to be a Veteran friendly employer and provides Equal Employment Opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws. Equal Opportunity for VEVRAA Protected Veterans. Nemean Solutions, LLC will not discriminate against employees and job applicants who inquire about, discuss or disclose compensation information.

We are a Virginia Values Veterans (V3) Certified Employer and strongly encourage applications from veterans, transitioning service members, and military spouses.