Executive Assistant Project Manager Jobs (NOW HIRING)

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades.

Our Culture & Philosophy:

Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby.Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers.

Open & Constructive

Take Pride in Our Product

Relentless Commitment

Care About Our Customers

Team Success

Summary:

Assistant Project Managers assist Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. APMs are responsible for overall project planning and scheduling, resource allocation, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations.The descriptions below are representative of, but not limited to, the duties and responsibilities for this position.

Five Key Roles of the Assistant Project Manager:

• Assisting the PM or Project Executive in conducting Project Start-Up 2 weeks prior to Project Start-up and Close-Out meetings within 45 days of completion on each project.Document and distribute accurate and complete meeting minutes including "Lessons Learned".
• Create, maintain and close out accurate Project Budgets that track project financial performance including productivity.Updates are completed weekly.Review results regularly with PM or Project Executive.
• Assist the PM or Project Executive to ensure timely processing of the project A/R and A/P requirements in conjunction with corporate financial team support.A/P processed > 7 days.A/R processed in accordance with client requirements.Receivables maintained under 60 days.
• Ensure budgeted profitability is achieved on every project by collaborating in conjunction with field operations.Field Production Report to be updated on a daily basis to be reviewed and validated with field operations.
• Assist the PM or Project Executive in managing the Prime Contract and Prime Contract Change orders.Ensure work outside of the Prime Contract scope is only performed after receipt of written authorization to proceed.

Essential Duties & Responsibilities:

• Project procurement is submitted, approved, and completed in accordance with the project schedules and sequencing to ensure materials and subcontractors are available at the project site as needed by the field operations team.
• Developing, maintaining, and cascading, the project schedule to field operations and subcontractor(s).Ensure F&B activities are in compliance with the overall project schedule and validated with field operations.Resolve all scheduling conflicts with the customer.
• The Job Progress Report (JPR) process is accurately completed on a monthly basis.
• Review Project Daily Log on each project on a daily basis for accuracy and completeness.Communicate concerns to the project team and field operations.
• Review equipment utilization compared to budget, communicate progress daily working closely with the General Superintendent and Equipment Director to ensure equipment usage does not exceed the budget.
• Prepare list of project issues and contribute to the weekly Regional Coordination Meeting.Identify and discuss project issues to seek resolution.
• Report and escalate project risk management concerns to PM or Project Executive.
• Review all V-plans and sequencing plans with field operations, and identify build issues for review, submission and approval of the client project team for approval.
• Communicate and collaborate with field operations on each project on a daily basis.
• Act as Peer Mentor to the PE team and support coaching on project management tasks.
• Perform project document process and control.Project documents include Drawings, Specifications, Submittals, RFI's.
• Review project safety requirements and collaborate with Regional Safety Manager to ensure that plan documents are updated and implemented with field operations at project start-up.
• Secure all licensing and permits required for the project prior to starting the job and in accordance with all local state and municipal laws.
• Secure all liability insurance, OCIP and/or CCIP prior to the start of the project according to contractual requirements and in line with F&B standard practice.
• Secure all bonding according to the contract requirements and in line with F&B standard practice.
• Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team.
• Other relevant tasks as assigned.

Education, Experience & Qualifications:

• A Bachelor of Science in Construction Management, or equivalent in training and experience.
  
• At least 3 years of construction experience and knowledge of civil and/or concrete construction practices .
  
• At minimum, a basic understanding of standard civil and/or concrete construction equipment.
  
• At minimum, a basic understanding of the order of operation of civil and/or field activities.
  
• Excellent communication and organizational skills.
  
• Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals.
  
• Knowledge of Procore would be very helpful, Microsoft products specifically Microsoft Project.

Travel:

Travel is required for this position. Travel may include, but is not limited to, travel from office to various job sites. Fessler and Bowman will compensate for travel when applicable.

Work Environment:

As an Assistant Project Manager, you will be subject to various work environments. Environments include but are not limited to the following: office and field settings, high/low temperatures, areas close to traffic, loud and frequent noises, confined spaces, heights, indoor/outdoor settings.

Benefits:

Fessler & Bowman is proud to provide eligible Team Members with the following benefits:

Medical, dental and vision insurance

401k with company contributions

Paid Holidays and Paid Time Off

Recruitment Process:

The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test.