Executive Assistant Project Manager Jobs (NOW HIRING)

Title: SR Executive Assistant/Project Management

Location: Manhattan, NY 10019

Duration: 12+ Months

Must Have Skills:

·       Only Banking and Finance Background

·       Calendar Management

·       Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal–
Supplies/Concur and IT Procurement).

·       Experience with project management and expense reporting software.

·       Competence in calendar management, travel
arrangements, and administrative support systems.

·       Microsoft Office Suite

Job Description:

The staff member will make use of several application systems including:

·           
iValua/MyPortal–
Supplies and IT Procurement.

·           
MyIAM
– Approve Identity & Access Rights to various
platforms on behalf of Manager

·           
Concur
– Travel scheduling, expense reporting, and review
of Manager’s direct reports expense submission for approval.

·           
Calendar
Management – Diligent, pro-active management of complex
agenda and setting of meetings across all time zones

·           
Schedule, track client meetings and support, including Board and
Regulatory meetings

·           
Domestic and International Travel arrangements, expense claims,
expedited travel

·           
Services.

·           
Coordinate and effectively manage Microsoft Teams video conferences and
weekly team-wide calls

·           
Preparation and coordination of departmental meetings, events, and Town
Halls.

·           
Creating, editing and preparing emails, organization charts and
presentations.

·           
Managing logistics/schedules for visitors and supporting senior
executives during their visits.

·           
Management of incoming and outgoing communications

·           
Maintain and create e-mail distribution lists in Outlook

·           
Completion of any reasonable projects or tasks, as requested by
management.

Administrative and Organizational Support

·           
Manage scheduling and calendar management for executives.

·           
Arrange travel arrangements, accommodations, and itineraries.

·           
Prepare documents and presentations for board or client meetings.

·           
Maintain records and ensure confidential files are organized.

·           
Handle expense reports and budget tracking.

Communication and
Relationship Management

·           
Act as the first point of contact for internal and external
stakeholders.

·           
Draft and edit emails, letters, and correspondence with strong written
communication skills.

·           
Coordinate information flow between departments to maintain clarity and
alignment.

Project and Workflow Coordination

·           
Oversee multiple projects simultaneously and track progress toward
milestones.

·           
Assist with event planning and team initiatives.

·           
Improve workflow efficiency through organization and clear
prioritization.

·           
These responsibilities require exceptional organizational skills, time
management, and attention to detail—traits that transform a good assistant into
a great one.

Soft Skills:

·           
Strong written and verbal communication.

·           
Adaptability under pressure and problem-solving mindset.

·           
Collaboration with senior executives, team members, and clients.

·           
High degree of organizational skills and time management.

Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.

At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Kyyba is an Equal Opportunity Employer.

Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other b