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$64.5K

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How much do executive assistant project manager jobs pay per year?

As of Jun 7, 2026, the average yearly pay for executive assistant project manager in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

How does an Executive Assistant Project Manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What is an Executive Assistant Project Manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

What are the key skills and qualifications needed to thrive as an Executive Assistant Project Manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.
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Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in the United States as of May 2026, with employment types broken down into 76% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant & Project Manager

COFREIGHT INC

Buena Park, CA

$85K - $100K/yr

Other

Medical, Dental, Vision, PTO

Posted 28 days ago

Job description

Description

Executive Assistant, Project Manager & AI Operations Partner to the Chief Revenue & Strategy Officer (CRSO)

Location: Buena Park, CA

Work Arrangement: 100% On-Site

Employment Type: Full-Time, Exempt

Travel: Up to 15%


About the Role

We are seeking a highly capable, proactive, and technology-forward Executive Assistant, Project Manager & AI Operations Partner to serve as a strategic extension of the Chief Revenue & Strategy Officer (CRSO).

This is not a traditional Executive Assistant position. This role combines executive support, project management, AI operations, workflow automation, business intelligence, and strategic execution into a high-impact partnership designed to increase executive effectiveness and organizational performance.


The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, drives initiatives to completion, and leverages modern AI tools to create operational leverage and scalable systems.

If you are organized, analytical, resourceful, and excited about using AI and automation to improve business outcomes, we encourage you to apply.


Key Responsibilities

Executive Partnership & Support

Manage executive calendars, scheduling, and priority alignment

Coordinate meetings, agendas, pre-read materials, and follow-up actions

Draft executive communications, presentations, and correspondence

Manage travel arrangements and logistics

Track commitments, deadlines, and key deliverables

Serve as a trusted liaison between the CRSO and internal/external stakeholders

Handle confidential information with professionalism and discretion


Project & Program Management

Lead and coordinate cross-functional projects and strategic initiatives

Develop project plans, timelines, milestones, and status reports

Identify risks, dependencies, and mitigation strategies

Drive accountability across stakeholders and workstreams

Monitor progress and ensure successful execution of priorities

Support executive-level planning and decision-making processes


AI Operations & Workflow Automation

Design and implement AI-powered workflows and productivity systems

Build and maintain Custom GPTs, Claude Projects, AI agents, and automation solutions

Automate recurring administrative, reporting, and communication processes

Evaluate emerging AI technologies and identify opportunities for adoption

Improve operational efficiency through workflow optimization and automation

Create and maintain executive knowledge management systems


Business Intelligence & Decision Support

Develop and maintain KPI dashboards and executive reporting tools

Conduct research, market analysis, and competitive intelligence

Prepare executive briefings and strategic recommendations

Build spreadsheet models and validate business data

Support revenue, strategy, and operational decision-making


Process Improvement & Systems Development

Map, document, and optimize business processes

Create SOPs, workflows, and scalable operating procedures

Identify opportunities to eliminate inefficiencies and reduce manual work

Drive continuous improvement initiatives across the executive office

Enhance collaboration and information management systems


Requirements

  3+ years supporting senior executives, founders, or business leaders in fast-paced environments

Demonstrated project management experience with multiple concurrent initiatives

Experience coordinating cross-functional teams and stakeholders


Technical Skills

Advanced proficiency in Microsoft Excel and Google Sheets, including:

oPivot tables

oComplex formulas

oData analysis

oReporting and dashboards

oPower Query and data modeling preferred

Strong PowerPoint and Google Slides presentation development skills

Proficiency with Microsoft 365, Google Workspace, Zoom, Slack, Adobe Acrobat, and DocuSign

Experience with project management platforms such as Asana, Monday.com, ClickUp, Notion, Smartsheet, or similar tools


AI & Automation Expertise (Required)

Daily hands-on experience using ChatGPT, Claude, Microsoft Copilot, or similar AI platforms

Experience building Custom GPTs and AI-powered workflows

Strong prompt engineering and AI output quality assurance skills

Familiarity with Zapier, Make, or comparable automation platforms

Ability to identify opportunities to automate, streamline, and improve business processes


Professional Skills

Exceptional written and verbal communication skills

Strong business judgment and problem-solving ability

Excellent organizational and time-management skills

High attention to detail with a commitment to accuracy

Ability to manage competing priorities and deadlines

Proven ability to handle confidential and sensitive information


Preferred Qualifications

Experience supporting C-suite executives

PMP, CAPM, or equivalent project management training

Experience with Notion, Airtable, Power BI, Tableau, or similar platforms

Background in operations, strategy, business analysis, or process improvement

Experience implementing AI tools within business operations


What Makes Someone Successful in This Role

The ideal candidate demonstrates:

Extreme ownership and accountability

A proactive, solutions-oriented mindset

Strong critical thinking and business acumen

Ability to anticipate needs and solve problems independently

Comfort operating in high-growth, fast-moving environments

Executive presence and professionalism

A passion for systems, automation, and continuous improvement

Calmness and composure under pressure


Why Join Us?

This role offers a unique opportunity to work directly with executive leadership, influence strategic initiatives, and help build the future of AI-enabled business operations. You will have the opportunity to create meaningful impact, drive innovation, and serve as a key partner in accelerating organizational growth and execution.

If you enjoy solving complex problems, building systems, leveraging AI, and operating at a high level of ownership and trust, we'd love to hear from you.


BENEFITS

  • Medical insurance 
  • Dental insurance 
  • Vision insurance 
  • Paid Time Off

#ZR

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