The Executive Assistant & Project Coordinator will provide professional support to the Chief of ... Managing memos, meeting minutes, and correspondence * Maintaining & assisting in calendar ...
The Executive Assistant & Project Coordinator will provide professional support to the Chief of ... Managing memos, meeting minutes, and correspondence * Maintaining & assisting in calendar ...
Assistant Project Manager - Ultra-Luxury Residential Construction Company Name: Seiler ... executive summaries, action lists, and decision documents, handling confidential project, client ...
Assistant Project Manager - Ultra-Luxury Residential Construction Company Name: Seiler ... executive summaries, action lists, and decision documents, handling confidential project, client ...
Collaborate with the Project Executive and Superintendent to develop, update, and monitor the master project schedule and staffing plans. * Assist in tracking and managing the Project Success Plan to ...
Quick apply
Collaborate with the Project Executive and Superintendent to develop, update, and monitor the master project schedule and staffing plans. * Assist in tracking and managing the Project Success Plan to ...
Collaborate with the Project Executive and Superintendent to develop, update, and monitor the master project schedule and staffing plans. * Assist in tracking and managing the Project Success Plan to ...
Quick apply
Collaborate with the Project Executive and Superintendent to develop, update, and monitor the master project schedule and staffing plans. * Assist in tracking and managing the Project Success Plan to ...
Assistant Project Manager
Chicago, IL · On-site
$125K/yr
Assistant Project Manager - Ultra-Luxury Residential Construction Company Name: Seiler Consulting ... Prepare concise project updates, executive summaries, action lists, and decision documents ...
Assistant Project Manager
Chicago, IL · On-site
$125K/yr
Assistant Project Manager - Ultra-Luxury Residential Construction Company Name: Seiler Consulting ... Prepare concise project updates, executive summaries, action lists, and decision documents ...
Assistant Project Manager
Chicago, IL · On-site
$125K/yr
Assistant Project Manager - Ultra-Luxury Residential Construction Company Name: Seiler Consulting ... Prepare concise project updates, executive summaries, action lists, and decision documents ...
Assistant Project Manager
Chicago, IL · On-site
$125K/yr
Assistant Project Manager - Ultra-Luxury Residential Construction Company Name: Seiler Consulting ... Prepare concise project updates, executive summaries, action lists, and decision documents ...
Assistant Project Manager
Chicago, IL · On-site
HDR is currently seeking an Assistant Project Manager for our Building Engineering Services ... Each group has an executive sponsor and is open to all employees.
Assistant Project Manager
Chicago, IL · On-site
HDR is currently seeking an Assistant Project Manager for our Building Engineering Services ... Each group has an executive sponsor and is open to all employees.
Assistant Project Manager
Chicago, IL · On-site
HDR is currently seeking an Assistant Project Manager for our Building Engineering Services ... Each group has an executive sponsor and is open to all employees.
Assistant Project Manager
Chicago, IL · On-site
HDR is currently seeking an Assistant Project Manager for our Building Engineering Services ... Each group has an executive sponsor and is open to all employees.
Be Seen First
Assistant Project Manager We are seeking a highly motivated Assistant Project Manager to join our dynamic team. The Assistant Project Manager will play a crucial role in supporting project management ...
Quick apply
Urgent
Be Seen First
Assistant Project Manager We are seeking a highly motivated Assistant Project Manager to join our dynamic team. The Assistant Project Manager will play a crucial role in supporting project management ...
Urgent
Organize and maintain executive files and records * Assist in project management and follow up on action items * Handle confidential information with discretion and professionalism * Collaborate with ...
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Organize and maintain executive files and records * Assist in project management and follow up on action items * Handle confidential information with discretion and professionalism * Collaborate with ...
The Executive Assistant will provide high-level administrative support to Evercare's senior ... Support project management efforts and follow through on key action items * Act as a liaison ...
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The Executive Assistant will provide high-level administrative support to Evercare's senior ... Support project management efforts and follow through on key action items * Act as a liaison ...
Project & Document Management: Draft professional correspondence, assemble board packs, track project deliverables, and synthesize information for strategic reports * Meeting & Travel Coordination:
Quick apply
Project & Document Management: Draft professional correspondence, assemble board packs, track project deliverables, and synthesize information for strategic reports * Meeting & Travel Coordination:
Project & Document Management: Draft professional correspondence, assemble board packs, track project deliverables, and synthesize information for strategic reports * Meeting & Travel Coordination:
Project & Document Management: Draft professional correspondence, assemble board packs, track project deliverables, and synthesize information for strategic reports * Meeting & Travel Coordination:
Project & Document Management: Draft professional correspondence, assemble board packs, track project deliverables, and synthesize information for strategic reports * Meeting & Travel Coordination:
Project & Document Management: Draft professional correspondence, assemble board packs, track project deliverables, and synthesize information for strategic reports * Meeting & Travel Coordination:
Assistant Project Manager
Lombard, IL · On-site
$71K - $90K/yr
Assistant Project Manager Location: Lombard, IL Estimated Salary Range: $71,060.00 - $90,640.00 commensurate with experience Ready to grow your career as part of a down-to-earth team with the freedom ...
New
Assistant Project Manager
Lombard, IL · On-site
$71K - $90K/yr
Assistant Project Manager Location: Lombard, IL Estimated Salary Range: $71,060.00 - $90,640.00 commensurate with experience Ready to grow your career as part of a down-to-earth team with the freedom ...
New
Assistant Project Manager
$71K - $90K/yr
Assistant Project Manager Location: Lombard, IL Estimated Salary Range: $71,060.00 - $90,640.00 commensurate with experience Ready to grow your career as part of a down-to-earth team with the freedom ...
New
Assistant Project Manager
$71K - $90K/yr
Assistant Project Manager Location: Lombard, IL Estimated Salary Range: $71,060.00 - $90,640.00 commensurate with experience Ready to grow your career as part of a down-to-earth team with the freedom ...
New
Assistant Project Manager, Buildings
Chicago, IL · On-site
$85K - $123K/yr
... and executive summaries for stakeholders. * Collaborate closely with architects, engineers ... Assistant Project Manager career track; may include Architecture, Engineering, Design or ...
Assistant Project Manager, Buildings
Chicago, IL · On-site
$85K - $123K/yr
... and executive summaries for stakeholders. * Collaborate closely with architects, engineers ... Assistant Project Manager career track; may include Architecture, Engineering, Design or ...
Assistant Project Manager
Chicago, IL · On-site
In the role of Assistant Project Manager, we'll count on you to: * Coordinate work of single or ... Each group has an executive sponsor and is open to all employees.
Assistant Project Manager
Chicago, IL · On-site
In the role of Assistant Project Manager, we'll count on you to: * Coordinate work of single or ... Each group has an executive sponsor and is open to all employees.
Assistant Project Manager
Chicago, IL · On-site
$90K - $115K/yr
Who are you? We're looking for an Assistant Project Manager who is ready to take their career to the next level. Do you know about project management best practices, establishing budgets, and ...
Quick apply
Assistant Project Manager
Chicago, IL · On-site
$90K - $115K/yr
Who are you? We're looking for an Assistant Project Manager who is ready to take their career to the next level. Do you know about project management best practices, establishing budgets, and ...
Assistant Project Manager
Chicago, IL · On-site
$102K - $137K/yr
Partner with the Project Manager or Construction Executive * Draft client proposals * Contract ... Proven ability to assist with all responsibilities for complex projects * Detail orientation ...
Assistant Project Manager
Chicago, IL · On-site
$102K - $137K/yr
Partner with the Project Manager or Construction Executive * Draft client proposals * Contract ... Proven ability to assist with all responsibilities for complex projects * Detail orientation ...
Executive Assistant Project Manager information
See Chicago, IL salary details
$30.9K - $37.7K
3% of jobs
$37.7K - $44.5K
8% of jobs
$50.7K is the 25th percentile. Wages below this are outliers.
$44.5K - $51.3K
15% of jobs
$51.3K - $58.1K
17% of jobs
The median wage is $61K / yr.
$58.1K - $64.9K
16% of jobs
$64.9K - $71.6K
13% of jobs
$74.1K is the 75th percentile. Wages above this are outliers.
$71.6K - $78.4K
9% of jobs
$78.4K - $85.2K
7% of jobs
$85.2K - $92K
5% of jobs
$92K - $98.8K
4% of jobs
$98.8K - $105.6K
2% of jobs
$30.9K
$66.4K
$105.6K
How much do executive assistant project manager jobs pay per year?
As of Aug 9, 2026, the average yearly pay for executive assistant project manager in Chicago, IL is $66,399.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $77,300.00 per year, depending on experience, location, and employer.
How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?
Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.
What is an executive assistant project manager?
An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.
What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?
To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.
Can an executive assistant be a project manager?
An executive assistant can develop project management skills and take on project coordination tasks, but typically, project management requires specific training, certifications like PMP, and experience in planning and leading projects. While some executive assistants transition into project management roles, they usually need additional education and experience to fully assume project manager responsibilities.
What are the most commonly searched types of Executive Project Manager jobs in Chicago, IL? The most popular types of Executive Project Manager jobs in Chicago, IL are:
What are popular job titles related to Executive Assistant Project Manager jobs in Chicago, IL? For Executive Assistant Project Manager jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Project Manager jobs in Chicago, IL look for? The top searched job categories for Executive Assistant Project Manager jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Executive Assistant Project Manager jobs? Cities near Chicago, IL with the most Executive Assistant Project Manager job openings:
Full-time
Medical, Dental, Vision, Life, Retirement, PTO
Re-posted 2 hours ago
Job description
SEIU Healthcare Illinois & Indiana is a dynamic, action-oriented union of over 90,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri and Kansas. As one of the largest and fastest growing affiliates of the Service Employees International Union, SEIU HCII is committed to building power for low- and moderate-income families by organizing workers for economic and social justice.
Purpose:
The Executive Assistant & Project Coordinator will provide professional support to the Chief of Finance and Chief of Data Management and Analytics. This position reports directly to the Chief of Finance with supervisory oversight of the Chief of Data Management and Analytics. This confidential, non-bargaining position serves as a key executor of organizational compliance processes & systems, analysis, and communications around critical information and messages, support publication of presentations & financial reports for executive administration & project coordination for finance and data system staff.
Location: Chicago, IL / Partial Remote Schedule
Duties and Responsibilities:
Administrative
The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary.
Other Expectations:
All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues.
Key Qualification Criteria:
Salary: $74,852.00/ Annually.
Benefits & Additional Compensation: (Full-time) - Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.
The Executive Assistant and Project Coordinator is an FLSA-exempt position.
Purpose:
The Executive Assistant & Project Coordinator will provide professional support to the Chief of Finance and Chief of Data Management and Analytics. This position reports directly to the Chief of Finance with supervisory oversight of the Chief of Data Management and Analytics. This confidential, non-bargaining position serves as a key executor of organizational compliance processes & systems, analysis, and communications around critical information and messages, support publication of presentations & financial reports for executive administration & project coordination for finance and data system staff.
Location: Chicago, IL / Partial Remote Schedule
Duties and Responsibilities:
Administrative
- Planning and assisting in meeting facilitation through the formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings.
- Managing memos, meeting minutes, and correspondence
- Maintaining & assisting in calendar scheduling and time off for Finance, Data, Collections, & Membership departments
- Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams.
- Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements & events.
- Assist individual team members with data entry, banking, supplies, and mailing & distribution needs.
- Using technology and system platforms to coordinate & assist compliance reporting, assist in creating, and maintain electronic files, forms, contracts, & correspondence for finance and data teams in alignment with union policies & government compliance.
- Monitoring and reviewing compliance & presentation materials for organizational activities, to detect or assess problems; and maintaining permanent record-keeping systems.
- Coordinate & Track Project / Program Execution
- Review project implementation in planning and managing team goals, project schedules, and reporting progress, requiring managing project-related documentation.
- Liaising with project lead and other project managers to maintain project schedule; coordinating team members to keep workflow on track.
- Managing all project-related paperwork and materials, electronic work schedules with appropriate follow-up.
- Documentation / technical writing & financial reporting
- Ability to create, consolidate, edit standard operating procedures, policies, processes, and presentations
- Initiate documentation for workplans, create workflows, project plan, and assist in coordinating communications cross-local.
- Ability to manage Intranet Platform on SharePoint
- Administration, organization, and content publishing for Finance & Data departments
- Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work in a fast-paced environment.
- Prepared to work at times, long and irregular schedule, as needed.
- Develop and maintain constructive and cooperative working relationships by encouraging and building mutual trust, respect, and cooperation within working groups and teams
- Support collaborative union culture through exemplifying Local's Mission, Vision, Values, and Leadership Practices.
- Understand cross-local policies, procedures, and enforcement
- Communicating with Persons outside the Organization, representing the organization to members, partners, the public, government, and other external sources on behalf of executives
- Maintain working relations with other staff and members
- Balance conflicting demands successfully
- Work independently
- Utilization of technology, organizational tools, and ongoing mastery of system platforms
- Attention to detail, accuracy in implementing policies and procedures
- Carry out assigned responsibilities in a competent and professional manner in keeping with the Local's overall goals and expectations
- Proven record of experience to think, analyze, and take proactive steps for successful outcomes
- Ability to develop & continue work when given a starting structure. Perform additional duties as assigned in support of the Secretary/Treasurer, Chief of Finance, Chief of Data Management & Analytics
The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary.
Other Expectations:
All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues.
Key Qualification Criteria:
- Strong commitment to social justice
- Ability to work in a multicultural and diverse work environment
- Bachelor's Degree (B.A. / B.S.) or equivalent administrative and operational experience
- Minimum four (4) years of experience in administrative, operational, and C-Suite executives
- Ability to work independently, think creatively, manage own time, and take initiative
- Intermediate to Advanced knowledge of Microsoft 365, including Outlook, Word, Excel, PowerPoint, Visio, and Microsoft Teams and SharePoint.
- Project Management software such as Microsoft Project, Trello, Asana, Mondays, or similar
- Maintain confidentiality on sensitive issues regarding staff and organization
- Sound organizational skills to manage and prioritize work subject to deadlines in a dynamic and changing environment, as an individual and as a member of a team
- Effective writing skills, including the ability to synthesize information into clear, concise messages, both for analytical reports and executive summaries
- Exceptional verbal communication, including the ability to relate well with others and the ability to adapt style as needed to all levels of the organization
- Ability to learn and adapt to new and ongoing changes in technology
- Knowledge of budget management, creating work plans, and tracking projects
- Efficiently plan and manage meeting or conference budget and resources.
- Professional training opportunities.
- Bilingual English/Spanish is a plus
- Experience with Database, reporting & analytics reporting (SQL Server, PowerBI/Tableau, Azure Datafactory)
Salary: $74,852.00/ Annually.
Benefits & Additional Compensation: (Full-time) - Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.
The Executive Assistant and Project Coordinator is an FLSA-exempt position.