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Executive Assistant Project Manager Jobs in California

Matteo LLC

Assistant Project Manager

Los Angeles, CA

As we grow, we are looking for an Assistant Project Manager to support our CEO and management team. Ideal candidates possess an interest in design, real estate, architecture, manufacturing and sewn ...

Matteo LLC

Assistant Project Manager

Los Angeles, CA

As we grow, we are looking for an Assistant Project Manager to support our CEO and management team. Ideal candidates possess an interest in design, real estate, architecture, manufacturing and sewn ...

Olson Steel

Assistant Project Manager

San Leandro, CA · On-site

Project Executive Department: Operations Location(s): Corporate or regional office FLSA: Exempt (Salary) BASIC PURPOSE Assistant Project Manager (APM) is the Client's day to-day single point of ...

Matteo LLC

Assistant Project Manager

Los Angeles, CA · On-site

$20 - $25/hr

As we grow, we are looking for an Assistant Project Manager to support our CEO and management team. Ideal candidates possess an interest in design, real estate, architecture, manufacturing and sewn ...

Olson Steel

Assistant Project Manager

San Leandro, CA · On-site

Project Executive Department: Operations Location(s): Corporate or regional office FLSA: Exempt (Salary) BASIC PURPOSE Assistant Project Manager (APM) is the Client's day to-day single point of ...

Matteo

Assistant Project Manager

Los Angeles, CA

As we grow, we are looking for an Assistant Project Manager to support our CEO and management team. Ideal candidates possess an interest in design, real estate, architecture, manufacturing and sewn ...

Olson Steel

Assistant Project Manager

San Leandro, CA · On-site

Project Executive Department: Operations Location(s): Corporate or regional office FLSA: Exempt (Salary) BASIC PURPOSE Assistant Project Manager (APM) is the Clients day to-day single point of ...

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Executive Assistant Project Manager information

See California salary details

$29.6K

$63.6K

$101.2K

How much do executive assistant project manager jobs pay per year?

As of Aug 9, 2026, the average yearly pay for executive assistant project manager in California is $63,612.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically, project management requires specific training, certifications like PMP, and experience in planning and leading projects. While some executive assistants transition into project management roles, they usually need additional education and experience to fully assume project manager responsibilities.
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Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in California as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $63,612 per year, or $30.6 per hour.

Executive Assistant Project Coordinator

JGM Inc.

Los Angeles, CA

$140K - $165K/yr

Full-time

Re-posted 29 days ago

Job description

Executive Assistant/Project Coordinator

Overview

An Executive assistant with Construction Project Coordinator experience is a dual-role position that supports construction project management in the architectural industry while providing high-level administrative assistance to executives. This position requires exceptional organizational skills, construction and architectural knowledge, and managing multiple priorities.

Responsibilities

Project Coordination

  • Coordinate between project managers, contractors, clients and vendors to ensure smooth project execution
  • Track project milestones, deadlines and deliverables using project management software
  • Prepare and maintain project documentation including permits, contracts, and change orders
  • Schedule and coordinate site meetings, inspections, and client walkthroughs
  • Monitor budget expenditures and track project costs
  • Create and distribute regular project status reports to stakeholders
  • Assist with procurement and vendor management activities
  • Support the management of architectural drawings, specifications, and design documentation
  • Coordinate design review processes and manage revision workflows

Executive Support

  • Manage executives’ calendars, coordinate meetings, and arrange travel
  • Prepare executive correspondence, presentations, and reports
  • Screen calls, visitors, and correspondence for priority handling
  • Coordinate board meetings and prepare meeting materials
  • Maintain confidential company records and documentation
  • Support strategic initiatives and special projects as assigned
  • Serve as liaison between executives and other departments/external parties
  • Assist with industry event coordination

Qualifications

  • At least 8 years of experience in construction administration or project coordination
  • Strong knowledge of construction terminology, processes and documentation
  • Exceptional organizational and time management skills
  • Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with project management software (Procore, Primavera, MS Project, BlueBeam)
  • Understanding of architectural drawings, blueprints, and specifications
  • Familiarity with architectural design software (AutoCad, Revit, SketchUp)
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality and exercise discretion

Preferred

  • Associate or bachelor's degree in architecture, construction management, business administration, or

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