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Executive Assistant Project Manager Jobs in California

Z Search, Inc

Assistant Project Manager

Santa Clara, CA · On-site

$85K - $105K/yr

Assistant Project Manager - Commercial Construction Santa Clara, CA | Direct Hire | Career Path to Project Manager An established, family-owned commercial contractor in Santa Clara is seeking an ...

Ortco Inc

Assistant Project Manager

Orange, CA · On-site

$55K - $65K/yr

Well-established Commercial General Contractor is seeking an Assistant Project Manager to join our team. Our ideal candidate is customer service oriented, professional in demeanor and appearance, and ...

SitelogIQ

Assistant Project Manager

Los Angeles, CA

$80K - $100K/yr

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

SitelogIQ

Assistant Project Manager

San Diego, CA · On-site

$80K - $100K/yr

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

SitelogIQ

Assistant Project Manager

San Diego, CA

$80K - $100K/yr

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

SitelogIQ

Assistant Project Manager

Los Angeles, CA · On-site

$80K - $100K/yr

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

Pop-Up Talent

Assistant Project Manager

Gardena, CA · On-site

$65K - $68K/yr

Assistant Project Manager Gardena, CA 90248 POSITION SUMMARY: * Assist Project Managers with the administration and coordination of commercial construction projects from contract award through ...

RimePro Inc

Assistant Project Manager

San Jose, CA · On-site

$85K - $125K/yr

Summary A growing general contractor is seeking an Assistant Project Manager to support ground-up multifamily construction projects from preconstruction through closeout. This role works closely with ...

RimePro Inc

Assistant Project Manager

Sacramento, CA · On-site

$85K - $125K/yr

Summary A growing general contractor is seeking an Assistant Project Manager to support ground-up multifamily construction projects from preconstruction through closeout. This role works closely with ...

SitelogIQ

Assistant Project Manager

Los Angeles, CA · On-site +1

$80K - $100K/yr

Our Assistant Project Manager works with our West Business Unit and will be located in Southern California with the ability to travel to client sites on a weekly basis. The Assistant Project Manager ...

RimePro Inc

Assistant Project Manager

San Diego, CA · On-site

$85K - $125K/yr

Summary A growing general contractor is seeking an Assistant Project Manager to support ground-up multifamily construction projects from preconstruction through closeout. This role works closely with ...

RimePro Inc

Assistant Project Manager

Union City, CA · On-site

$85K - $125K/yr

Summary A growing general contractor is seeking an Assistant Project Manager to support ground-up multifamily construction projects from preconstruction through closeout. This role works closely with ...

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All JobsProject JobsExecutive Assistant Project Manager JobsExecutive Assistant Project Manager Jobs in California

Executive Assistant Project Manager information

See California salary details

$29.6K

$63.6K

$101.2K

How much do executive assistant project manager jobs pay per year?

As of Sep 8, 2026, the average yearly pay for executive assistant project manager in California is $63,612.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically they are not formally designated as project managers unless they acquire relevant certifications like PMP and gain experience in project planning and execution. The roles require different core responsibilities, with project managers focusing on leading projects and executive assistants providing administrative support.

What are popular job titles related to Executive Assistant Project Manager jobs in California?

For Executive Assistant Project Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Project Manager jobs in California look for?

The top searched job categories for Executive Assistant Project Manager jobs in California are:

What cities in California are hiring for Executive Assistant Project Manager jobs?

Cities in California with the most Executive Assistant Project Manager job openings:

Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in California as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution, with an average salary of $63,612 per year, or $30.6 per hour.

Assistant Project Manager

Novo Construction Inc

San Francisco, CA • On-site

$100K - $120K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 8 days ago

Key responsibilities

  • Coordinate project schedules, monitor progress, and update the Master Schedule.

  • Facilitate communication among stakeholders, including owners, architects, subcontractors, and vendors.

  • Assist in contract administration by drafting contracts, reviewing invoices, and managing scope revisions and change orders.

Job description

The Assistant Project Manager plays a key role in managing projects across the Bay Area, overseeing tasks such as coordinating project schedules, ensuring quality control, and facilitating communication among stakeholders, including the owner, architect, subcontractors, and vendors. The ideal candidate should have a solid understanding of the building trades, methods, and materials, with a particular emphasis on Mechanical, Electrical, and Plumbing (MEP) Systems.
Reporting to the Project Manager or Project Executive, the Assistant Project Manager will be based on-site, working closely with the Project Superintendent and potentially overseeing project engineers and support staff.
At NOVO, you will have the opportunity to work on 2-4 projects in a year, each lasting about 12-18 weeks, gaining exposure to various clients, architects, and subcontractor trades.
We offer comprehensive benefits extending beyond medical, dental and vision coverage, including community involvement, continued learning and advancement to Project Manager.
Duties and Responsibilities:
(Note: Additional duties may be assigned on an individual basis)
Pre-construction
  • Attend and conduct project job walks
  • Prepare Request for Proposals
  • Analyze subcontractor proposals and generate Bid Tabulations
  • Produce quantity take-offs for multiple disciplines
  • Contribute constructability reviews as member of the extended Design Team
  • Actively participate in the General Contractor proposal and interview process

Safety
  • Conduct daily project walks with Superintendent
  • Work with Safety Director to establish Site Specific Safety Plans
  • Coordinate and review Job Hazard Analysis and High Risk activities with Safety Director and entire construction team
  • Monitor and prepare safety reports with Safety Director for individual client requirements

Contract Administration
  • Draft Owner/Client contracts and Subcontract agreements for review by SPM or PX
  • Function as main point of contact with Subcontractor's field and office personnel
  • Review Subcontractor invoices for PM or PX approval on a monthly basis

Cost Control
  • Manage project budget and scope utilizing project management software
  • Identify, track and manage scope revisions and change orders for both the Owner/Client and Subcontractor
  • Prepare and present Owner/Client change orders in a timely and complete manner
  • Prepare Owner/Client and internal project updates on a monthly basis
  • Execute Owner/Client and subcontractor financial close-out

Document Control
  • Develop, track and manage RFI, Submittal and Change Order Logs
  • Generate action item lists and follow-through to completion
  • Coordinate and update Master Drawing Set and logs
  • Distribute project drawings, addenda, design changes, RFIs, submittals and documentation to extended team
  • Monitor and log 3rd party testing, project access and logistics plans

Scheduling
  • Prepare, monitor and update Master Schedule
  • Work with Project Superintendent to identify project progress to date
  • Identify potential project impacts and proposed solutions
  • Prepare 3-wk Rolling Schedules

Meetings
  • Conduct weekly Subcontractor Meeting with Project Superintendent
  • Attend and contribute in weekly Owner, Architect and Contractor meetings
  • Present RFI, Submittal and Change Order Logs
  • Prepare and distribute meeting minutes and project documents to extended team

Technical Ability
  • Utilize construction related experience to identify field issues and suggest potential alternates
  • Review subcontractor and vendor drawings and submittals for adherence to plans and specifications
  • Conduct coordination meetings with Architects, Engineers and multiple subcontractor trades
  • Interface with Architect and Engineers to efficiently resolve technical issues and convey information to field and entire team
  • Working knowledge of advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial

Skills and Qualifications
  • Bachelor's Degree in Construction Management, Civil Engineering, or construction affiliated fields and degrees
  • A minimum of 4 years of commercial construction experience
  • Flexible with ability to manage multiple tasks/projects concurrently
  • Resourceful, with respect to problem identification and resolution
  • Strong verbal and written communications skills
  • Able to operate in a fast-paced working environment with minimal direction from Senior Management
  • LEED AP preferred
  • Proficient in Microsoft Office Suite (or similar project management software, Scheduling software (MS Project and/or Primavera), accounting systems and software, and estimating software

Compensation and Benefits
  • Salary: $100,000.00 to $120,000.00 annually, based on qualifications and experience
  • Full time: 40 hours per week Monday-Friday in the office/job site
  • Insurance Package: Medical, Dental and Vision
  • 401 (k)
  • Paid Holidays
  • Sick Time
  • OSHA 10/30 Training
  • Commuter Benefits (CA only)
  • Gym Subsidy

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