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Executive Assistant Project Manager Jobs in Ontario

Broccolini

Assistant Project Manager

Mississauga, ON

As an Assistant Project Manager, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the ...

GFL Environmental

Executive Assistant

Vaughan, ON

We are officially hunting for our next Executive Assistant in Vaughan, Ontario -someone ready to ... Make meetings effective and project manage deliverables * Manage logistics, prepare participants ...

New

EBC Inc.

Manage and coordinate project within budgets. \n * Assist the PM in preparing the project cost status reports in terms of percent complete, cost to date and cost forecast. \n * Identify project ...

EBC Inc.

CA$60K - CA$100K/yr

Manage and coordinate project within budgets. \n * Assist the PM in preparing the project cost status reports in terms of percent complete, cost to date and cost forecast. \n * Identify project ...

Archmill House

Assistant Project Manager

Ancaster, ON · On-site

POSITION SUMMARY The Assistant Project Manager (APM) supports the Project Management and Design teams in coordinating commercial construction and renovation projects from project initiation through ...

EBC Inc.

Manage and coordinate projects within budgets; \n * Assist the PM in preparing the project cost status reports in terms of percent complete, cost to date and cost forecast; \n * Identify project ...

NutraChamps

Executive Assistant

Toronto, ON

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting ... Experience with project management and organizational tools such as Asana, ClickUp, or similar ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting ... Experience with project management and organizational tools such as Asana, ClickUp, or similar ...

Viral Nation Inc.

Executive Assistant

Toronto, ON · On-site

CA$65K - CA$75K/yr

The Executive Assistant will assist with day-to-day coordination, critical tasks and project management in order to support multiple key leaders on our corporate team. Responsibilities: * Calendar ...

Ellisdon

Assistant Project Manager

London, ON · On-site

CA$70K - CA$90K/yr

You as an Assistant Project Manager will: * Assist in planning and specification analysis in order to provide clear, trackable and coordinated interpretations of the design/drawings from pre ...

Aecon Group Inc.

Assistant Project Manager

Toronto, ON

CA$110K - CA$130K/yr

Provide status and progress reports to customers, project team, and management. * Forecast and track change orders and scope changes. * Assist and monitor safety programs and statistics as required.

Ellisdon

Assistant Project Manager

Mississauga, ON

CA$70K - CA$90K/yr

You as an 'Assistant Project Manager' with our Energy & Digital Services team will: * Assist in planning and specification analysis in order to provide clear, trackable and coordinated ...

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Executive Assistant Project Manager information

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically, project management requires specific training, certifications like PMP, and experience in planning and leading projects. While some executive assistants transition into project management roles, they usually need additional education and experience to fully assume project manager responsibilities.

What are popular job titles related to Executive Assistant Project Manager jobs in Ontario?

For Executive Assistant Project Manager jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Project Manager jobs in Ontario look for?

The top searched job categories for Executive Assistant Project Manager jobs in Ontario are:

What cities in Ontario are hiring for Executive Assistant Project Manager jobs?

Cities in Ontario with the most Executive Assistant Project Manager job openings:

Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in Ontario as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Executive Assistant / Project Coordinator

Central Elgin

Saint Thomas, ON • On-site

Contractor

Re-posted 15 days ago

Job description

 TitleExecutive Assistant /
Project CoordinatorJob Status2 year contractWageStarting at $34.59Hours35 hours per weekReports ToCAOLocationCentral Elgin Posting StatusVacancyUnionizedNo
POSITION OVERVIEW:
Reporting directly to the Chief Administrative Officer (CAO), the Executive Assistant / Project Coordinator provides confidential executive-level administrative support while coordinating the Hospital Lands Project. The position is responsible for ensuring the efficient operation of the CAO's Office, supporting the Mayor and Council and senior management, and coordinating administrative support for the Hospital Lands Project (HLP).
The role requires exceptional organizational skills, discretion, and the ability to balance executive support responsibilities with project coordination.
KEY RESPONSIBILITIES:
 
Executive Support
  • Provide confidential administrative support to the CAO and Hospital Lands Project Team (HLPT).
  • Manage the CAO's calendar, meetings, travel, and correspondence.
  • Prepare agendas, briefing notes, reports, presentations, and meeting materials for HLPT.
  • Coordinate Senior Management Team meetings and follow up on action items.
  • Screen inquiries and prioritize issues requiring the CAO's attention.
  • Maintain confidential files and records.
  • Coordinate appointments with Council, senior staff, government agencies, consultants, and community organizations.

Hospital Lands Project Coordination
  • Coordinate all aspects of HLP assigned by the CAO and Project Manager.
  • Coordinate and schedule meetings for the HLPT.
  • Provide administrative support for HLPT.
  • Maintain files and document control.

QUALIFICATIONS AND REQUIREMENTS:
  • Diploma or degree in Public Administration, Business Administration, Office Administration, Political Science, Project Management, or a related field.
  • Minimum five years of progressively responsible administrative or project coordination experience.
  • Experience supporting senior executives is required.
  • Municipal government experience is preferred.
  • Experience in project coordination is an asset.
  • Excellent communication skills, both oral and written, to provide information to the general public, liaise with outside agencies, etc.
  • Interpersonal skills to maintain pleasant and effective relations with staff and the general public.
  • Ability to co-ordinate various responsibilities
  • Computer literacy is a requirement.
  • Comprehensive experience with Microsoft Excel, Word, PowerPoint and Teams.
  • Experience with Microsoft Project or Teams Planner is a key asset.

WHAT WE OFFER
  • Competitive wages.
  • Employee & Family Assistance Program (EFAP).
  • Participation in the OMERS pension plan.
  • Flexible work arrangements where operationally possible.

HOW TO APPLY
  • Please apply for this opportunity directly through our website.
  • Applications should be submitted by Sunday, July 19, 2026.  The job posting will remain open until filled.  
  • The successful candidate will be required to complete a Criminal Record Check as a condition of employment.
  • We thank all applicants for their interest; however, only those selected for an interview will be contacted.

 

The Municipality of Central Elgin is an equal opportunity employer. The Municipality of Central Elgin will attempt to provide reasonable accommodation for known disability for an applicant or employee if requested

Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment. Questions respecting the collection of information should be directed to the Clerk of The Corporation of the Municipality of Central Elgin.

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