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Executive Admin Jobs in Utah (NOW HIRING)

Sundance Resort

Executive Assistant

Provo, UT · On-site

Admin Reports To: President & Managing Director Rate of Pay: DOE Shift: Full-Time Mon - Fri with evenings and weekends required as needed. FLSA Status: Salary, Non-exempt Summary: The Executive ...

Schuff Steel

Project Executive

Lindon, UT · On-site

Managing group of project managers, coordinators and administrators, and act as lead mentor to ... Meets with VP of PM and/or Exec VP Operations if costs exceed budget and obtains permission before ...

DBM GLOBAL INC

Project Executive

Lindon, UT · On-site

Managing group of project managers, coordinators and administrators, and act as lead mentor to ... Meets with VP of PM and/or Exec VP Operations if costs exceed budget and obtains permission before ...

SCHUFF STEEL CO

Project Executive

Lindon, UT · On-site

Managing group of project managers, coordinators and administrators, and act as lead mentor to ... Meets with VP of PM and/or Exec VP Operations if costs exceed budget and obtains permission before ...

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Executive Admin information

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in Utah?

The most popular types of Admin jobs in Utah are:

What are popular job titles related to Executive Admin jobs in Utah?

For Executive Admin jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in Utah look for?

The top searched job categories for Executive Admin jobs in Utah are:

What cities in Utah are hiring for Executive Admin jobs?

Cities in Utah with the most Executive Admin job openings:

What are popular job titles related to Executive Admin jobs in UT?

For Executive Admin jobs in UT, the most frequently searched job titles are:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Utah as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, and 3% Contract. Highlights an 82% Physical, 4% Hybrid, and 14% Remote job distribution.

Sr Project Manager and Exec Admin, Product Team

Provo, UT • On-site

Angel Studios
Arts, Entertainment, and Recreation • 51 - 200 employees
Learn more about Angel Studiosexternal

$85K - $94K/yr

Full-time

Posted 5 days ago

Job description

Job Type
Full-time
Description
Angel is changing the future of entertainment and is one of the fastest-growing distributors in America. Our rapidly expanding library of light-amplifying stories has grown 10x in under 2 years. Gone is the old model where the deepest pockets pick the stories we share. Angel restores choice to our 2+ million Guild members (and growing!) who decide what we produce, what we take to theaters, and most importantly what filmmakers bring to life. Check out angel.com/watch
Opportunity
The Product and Engineering leadership team is growing fast-and with that growth comes a real need for someone who can keep things moving behind the scenes. This role sits at the intersection of operations, finance, and team coordination, supporting both the VP of Engineering and the Head of Product.
This isn't a passive support role. You'll own high-stakes responsibilities like tracking every dollar of tech spend across the company, managing the R&D Tax Credit process (which has historically saved Angel millions), and making sure the product team's weekly rituals actually run on time.
Why Join Angel?
High-Growth Company
Angel is one of the fastest-growing media companies, with record-breaking independent theatrical releases and millions of streaming users worldwide.
Extreme Ownership
We are a team of owners and entrepreneurs. You'll have real accountability over processes that matter to the company's bottom line.
Future of Entertainment
Help build the product layer that empowers families to safely enjoy the best stories ever told and change what entertainment looks like for the next generation.
What You'll Do
You'll be the connective tissue across two fast-moving leadership tracks (product and engineering) keeping operations running cleanly so leadership can stay focused on strategy and execution
You will:
  • Finance and cost management: Own tech spend tracking, vendor contract reviews, and the annual R&D Tax Credit process across the org.
  • Product team operations: Keep weekly product meetings running and ensure the roadmap stays current and accountable.
  • Communications and meeting logistics: Coordinate leadership comms and make sure company meetings are prepped, staffed, and followed up on.
  • Team experience and travel: Coordinate on-sites, conferences, screenings, and team events from booking through execution.
  • Org systems and executive support: Manage leadership inboxes, keep org data (Paycom, Slack, Lucid) in sync, and surface what matters.

What Success Looks Like
  • Leadership describes you as someone who "just handles it"-with high judgment and zero drama.
  • The daily and weekly operations of the Product team run smoothly; meetings start with full context and end with clear follow-ups that get closed; cross-functional teams are in the know of plans, commitments, and deliverables.
  • Tech spend is tracked, categorized, and reviewed weekly; no contracts fly under the radar.
  • Vendor negotiations, hiring pipelines and other administrative tasks run on time with minimal escalation to leadership.

Requirements
What You'll Need
  • Extreme follow-through: You have systems for tracking open items and you close loops without being reminded.
  • Financial fluency: Comfortable reading a P&L, categorizing software spend, and spotting when costs are misaligned. You don't need to be an accountant, but you need to care about the numbers.
  • Strong written communication: Able to write clearly on behalf of senior leaders across Slack, email, and company-wide announcements. Tone-matching is a must.
  • High judgment and discretion: You'll have visibility into sensitive financials, leadership conversations, and vendor negotiations. Trustworthiness is non-negotiable.
  • Process-orientation: You like building clean systems out of messy situations and maintaining them over time.
  • Affinity for Technology: You feel at home in a software team. You pick up new tools quickly, can comfortably review a technology contract, and are a wizard in spreadsheets and crunching numbers. You navigate conversations with engineers with enough context to track what matters and move things forward without getting lost. We'll train you, but you'll need to feel like a native.
  • AI fluency: Exceptional use of AI tools (Claude, etc.) to move faster on research, drafts, and follow-up. This is a baseline expectation, not a nice-to-have.
  • Comfort with ambiguity: This role spans two leaders, multiple teams, and a wide range of responsibilities. You'll need to self-direct and prioritize without constant guidance.

Required Experience
  • 3+ years in an operations, executive assistant, technical project management or adjacent role
  • Experience managing competing priorities across multiple stakeholders
  • Demonstrated ability to track and follow up on open action items across a team
  • Experience handling confidential financial or organizational information

Preferred Experience
  • Bachelor's Degree or equivalent
  • Experience supporting senior leaders in a tech or media company
  • Familiarity with SaaS cost management or software procurement
  • Background in product or engineering environments

What To Know
Work Environment
Expect a comfortable, air-conditioned work environment. Team members are issued their own desks, but the office is an open, shared space and can be fast-paced.
Physical Demands
Will need to be able to sit or stand at a desk for extended periods of time.
Position Type and Expected Hours
Regular full-time, ~40 hours per week.
Travel Required
Occasional travel when necessary to meet with filmmakers. There may be other opportunities to travel, but no other significant out-of-state travel is anticipated.
Work Authorization
Must be authorized to work in the United States.
EEO Statement
At Angel Studios, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.
Applicants have Federal employment law rights. For more information about these protections, please review the following official posters:
  • https://www.dol.gov/agencies/whd/posters/fmla
  • https://www.eeoc.gov/poster
  • https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

Salary Description
$85000-94000

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