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Executive Admin Jobs in Quebec (NOW HIRING)

WSP

Marketing & Communication Administrator

Montreal, QC · Hybrid

CA$63K - CA$83K/yr

We are WSP The Opportunity Build the Future with Us As a Marketing & Communications Administrator ... Blending executive administrative support with marketing and communications coordination, this ...

WSP

Marketing & Communication Administrator

Montreal, QC · Hybrid

CA$63K - CA$83K/yr

We are WSP The Opportunity Build the Future with Us As a Marketing & Communications Administrator ... Blending executive administrative support with marketing and communications coordination, this ...

Wing Assistant

GTM Associate

Montreal, QC · Remote

We help companies get high-quality support across roles like executive assistance, admin support, customer support, sales support, recruiting support, operations support, and other business functions.

Airbnb

Office Manager, Montreal

Montreal, QC

Serve as a trusted admin partner to the Country Manager. * Provide calendar booking support, meeting coordination and room scheduling support for the Country Manager. * Partner with executive ...

GEODIS

Coordinator - Ocean Import

Dorval, QC

$60K - $70K/hr

Recommends corrective action to client or executives to adjust customer complaints * From a macro ... Training Administrator * Coordinates with FAP on invoice resolution and carrier escalation

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All JobsAdmin JobsExecutive Admin JobsExecutive Admin Jobs in Quebec

Executive Admin information

What is the highest paying admin job?

The highest paying administrative roles are often executive assistants to top executives or administrative directors, with salaries reaching six figures in some industries. These positions typically require advanced organizational skills, experience, and sometimes specialized certifications or security clearances.

What does an administrative executive do?

An administrative executive is responsible for managing office operations, coordinating schedules, preparing reports, and supporting senior management. They often use tools like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What are some common challenges Executive Admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

Is EA a dead-end job?

An Executive Assistant (EA) role can serve as a stepping stone to higher-level positions such as office manager, project coordinator, or executive leadership roles. The career progression depends on experience, skills, and opportunities within the organization, and EAs often develop valuable skills like organization, communication, and problem-solving that support advancement.

What is the role of an executive admin?

An executive admin provides high-level administrative support to executives or senior managers, managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.

What are the key skills and qualifications needed to thrive as an Executive Admin, and why are they important?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are Executive Admins?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.
What are the most commonly searched types of Admin jobs in Quebec? The most popular types of Admin jobs in Quebec are:
What are popular job titles related to Executive Admin jobs in Quebec? For Executive Admin jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Executive Admin jobs in Quebec look for? The top searched job categories for Executive Admin jobs in Quebec are:
What are popular job titles related to Executive Admin jobs in QC? For Executive Admin jobs in QC, the most frequently searched job titles are:
Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Quebec as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, and 4% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Operations Admin Lead - Executive Office

LawZero

Montreal, QC

Other

Medical, Retirement, PTO

Posted 13 days ago

Job description

The Operations Administration Lead will serve as a strategic partner to LawZero's executive leadership team and play a central role in supporting the organization's operations. The successful candidate will also work closely with Professor Yoshua Bengio's office at Mila (the Quebec Artificial Intelligence Institute) to coordinate the administrative activities associated with his role as Co-Chair of LawZero. In this role, you will be expected to quickly understand the context and priorities behind incoming requests, facilitate the flow of information across teams, and establish efficient processes to ensure the smooth day-to-day coordination of the executive leadership team's activities.

Key responsibilities

1. Operations and Administrative Task Management

  • Email Management: Manage email inboxes dedicated to LawZero; analyze, sort, and prioritize incoming messages to ensure that critical opportunities and strategic matters are addressed promptly.
  • Email and Calendar Coordination: Proactively translate email requests into concrete actions on the calendar, anticipating logistical needs and the preparation time required for members of the executive team.

2. Inter-entity Liaison and Operational Synergy

  • Operational Liaison: Act as a bridge between the LawZero team, the team at the main office of Co-President Yoshua Bengio in Mila, and other entities as needed, to better align internal communication and collaboration.
  • Proactive Communication of Priorities: Extract and forward relevant calendar and travel information to the LawZero executive team to optimize strategic opportunities.

3. Strategic and Logistical Travel Planning

  • Advance planning: Ensure that LawZero's priorities are incorporated from the initial stage of modeling the overall calendar and during the planning of international travel (a proactive rather than reactive approach).
  • Support for triage: Develop a protocol for triaging requests, in collaboration with Yoshua Bengio's office team, to approve, decline, or delegate invitations and opportunities for all members of LawZero's executive team.
  • Budget tracking: Coordinate travel logistics, including the preparation and reconciliation of expense reports related to executive travel.

4. Optimization and Special Projects

  • Continuous Improvement: Analyze, propose, and implement tools or templates to automate and standardize document management and administrative follow-ups.
  • Ad Hoc Project Management: Take charge of coordinating one-time internal events, strategic meetings, or special projects related to LawZero's operational development.

Skills and qualifications

  • Experience: 2 to 5 years of experience in executive support or managing complex administrative operations, ideally in a multi-entity environment (connected ecosystems, matrix structures, or service firms).
  • High-Volume Email Management: Demonstrated ability to manage massive email flows, distill key points, and draft responses independently.
  • Interpersonal Skills: A professional, advisory-oriented approach, a high degree of discretion, and the ability to interact diplomatically with a diverse range of partners and stakeholders.
  • Collaboration: A natural ability to collaborate effectively with different teams, manage varied priorities, and maintain positive relationships.
  • Organizational Skills and Structure: An analytical and rigorous mindset, focused on solutions, with a passion for optimizing evolving processes and anticipating logistical needs.
  • Bilingualism: Flawless command of French and English, both spoken and written, as the majority of daily communications take place on an international scale.

Why this role is unique

This role goes beyond simple administrative management to become a true strategic driver. You will act as a key liaison, ensuring a smooth flow between management priorities, our partners' requirements, and our co-president's commitments. Your mission is to organize our day-to-day operations, anticipate logistical needs, and ensure that the executive team can focus its efforts on high-impact mission objectives, while guaranteeing the consistency and quality of our operations on an international scale.

What we offer

  • The opportunity to contribute to a unique mission with a major impact
  • Comprehensive health benefits
  • A minimum of 20 days vacation per year upon start
  • A minimum retirement savings employer contribution of 4%
  • Generous flexible benefits designed to contribute to your well-being
  • A team of passionate experts in their field
  • A collaborative and inclusive work environment with offices in the heart of Little Italy, in the trendy Mile-Ex district, close to public transportation.

Apply