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Executive Admin Jobs in California (NOW HIRING)

ACL Digital

Executive Admin

San Jose, CA · On-site

Availability to work onsite 5 days per week at client office in San Jose, CA. * 5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role ...

Skill Corp

Executive Admin

Cupertino, CA · On-site

$36 - $40/hr

Aquent is seeking a highly skilled and dynamic Executive Administrator to join a fast-paced corporate environment. In this pivotal role, you won't just be managing schedules; you'll be the strategic ...

Aquent

Executive Admin

Cupertino, CA · On-site

$36 - $40/hr

Provide complex calendar management for multiple senior executives, utilizing your keen problem ... Collaborate closely with other administrators and teams to coordinate meetings and contribute to ...

AppleOne

Bilingual Executive Admin

Ventura, CA

$28.85/hr

Job Summary A mission-driven nonprofit organization in Ventura, CA is seeking a Bilingual Executive Admin to provide high-level administrative support to executive leadership, the CEO, senior ...

TriOptus LLC

Executive Admin II

Sunnyvale, CA · On-site

Track and replace office supplies, as necessary. * Assist other admins, as needed. Skills: * 5+ years as executive assistant in reputed companies. * Strong facilitation and communication skills with ...

Adecco US, Inc.

Executive Admin II

Cupertino, CA · On-site

$40/hr

If Executive Assistant sounds like something you would be interested in, and you meet the ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Adecco Colombia S.A.

Executive Admin II

Cupertino, CA · On-site

$40/hr

If Executive Assistant sounds like something you would be interested in, and you meet the ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Adecco

Executive Admin II

Cupertino, CA · On-site

$40/hr

If Executive Assistant sounds like something you would be interested in, and you meet the ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In Office / 2 Days Remote Compensation: $75,000-$95,000 annually Employment Type: Contract-to-Hire ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In Office / 2 Days Remote Compensation: $75,000-$95,000 annually Employment Type: Contract-to-Hire ...

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Executive Admin information

See California salary details

$31.1K

$75.7K

$136.7K

How much do executive admin jobs pay per year?

As of Aug 29, 2026, the average yearly pay for executive admin in California is $75,726.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,300.00 and $85,400.00 per year, depending on experience, location, and employer.

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in California?

The most popular types of Admin jobs in California are:

What are popular job titles related to Executive Admin jobs in California?

For Executive Admin jobs in California, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in California look for?

The top searched job categories for Executive Admin jobs in California are:

What cities in California are hiring for Executive Admin jobs?

Cities in California with the most Executive Admin job openings:

What are popular job titles related to Executive Admin jobs in CA?

For Executive Admin jobs in CA, the most frequently searched job titles are:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in California as of August 2026, with employment types broken down into 92% Full Time, 5% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $75,726 per year, or $36.4 per hour.

Executive Admin

San Jose, CA • On-site

ACL Digital
Technology, Communication and Media • 1 - 5K employees
Learn more about ACL Digitalexternal

Other

Re-posted yesterday

Job description

Executive Administrative Assistant

This position focuses on providing daily administrative assistance to the senior leadership team, while also supporting employee experience initiatives and on-site coordination. The ideal candidate is highly organized, collaborative, detail-oriented, and proactive, with strong communication and problem-solving skills and the ability to work independently in a fast-paced, dynamic environment.

Role and Responsibilities

  • Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones.
  • Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report and submission.
  • Handle sensitive and confidential information with the highest level of discretion and professionalism.
  • Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions.
  • Support facility management needs, including ordering office supplies, coordinating shipping and receiving, assisting visitor registration and onsite logistics.
  • Support adhoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings.
  • Serve as a point of contact for office-related requests and inquiries.

Requirements

  • Availability to work onsite 5 days per week at client office in San Jose, CA.
  • 5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team.
  • Strong organizational, time management, and multitasking skills.
  • Strong problem-solving skills and attention to details.
  • Professional demeanor and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
  • Excellent written and verbal communication skills.
  • Ability to work independently, anticipate needs, and thrive in a fast-paced environment.
  • Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems).
  • Experience supporting multiple leaders simultaneously is a plus.
ACL Digital logo

About ACL Digital

Sourced by ZipRecruiter

ACL Digital is a global digital technology firm based in San Jose, CA, US, operating within the IT and services industry. The company offers a broad spectrum of services and solutions, including digital transformation, product engineering, industry solutions, and design-led experiences, among others. ACL Digital has its roots established in 1991 with the aim to become a leading-edge innovator in the digital space and has since grown significantly to work with an array of global customers. The company's mission incorporates a commitment to aiding customers to achieve their business goals by adopting and accelerating their digital transformation journeys.

Industry

Technology, communication and media

Company size

1,001 - 5,000 Employees

Headquarters location

San Jose, CA, US

Year founded

1992

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