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Executive Admin Jobs in California (NOW HIRING)

Security Level 5

Executive Admin

San Francisco, CA · On-site

$80 - $130/hr

Managing the CEO's Calendar and Communications * Helping with admin tasks such as expenses, booking trips, making appointments, etc * Meeting support: helping polish and prep documents, slide decks ...

NextGenEnergyJobs

Executive Admin

San Jose, CA · On-site

$120 - $180/hr

Partner with the broader EA community at Bloom -- particularly the CEO's EA and other executive support partners -- to ensure seamless coordination across the executive team. * Manage onboarding ...

Aquent

Executive Admin

Cupertino, CA · On-site

$36 - $40/hr

Provide complex calendar management for multiple senior executives, utilizing your keen problem ... Collaborate closely with other administrators and teams to coordinate meetings and contribute to ...

AppleOne

Bilingual Executive Admin

Ventura, CA

$28.85/hr

Job Summary A mission-driven nonprofit organization in Ventura, CA is seeking a Bilingual Executive Admin to provide high-level administrative support to executive leadership, the CEO, senior ...

Adecco

Executive Admin II

Cupertino, CA

$40/hr

If Executive Assistant sounds like something you would be interested in, and you meet the ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In Office / 2 Days Remote Compensation: $75,000-$95,000 annually Employment Type: Contract-to-Hire ...

High-Quality Search

CA · On-site

CORE DUTIES AND RESPONSIBILITIES Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer Takes dictation in shorthand or by machine and ...

Wellpointe

Executive Administrator

Fresno, CA · On-site

Executive Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to:President - Care Operations Location: Fresno, CA ABOUT STAFF2YOU CV, LLC Staff2You CV, LLC ...

Wellpointe

Executive Administrator

Fresno, CA · On-site

$120K/yr

Executive Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to: President - Care Operations Location: Fresno, CA ABOUT STAFF2YOU CV, LLC Staff2You CV, LLC ...

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All JobsAdmin JobsExecutive Admin JobsExecutive Admin Jobs in California

Executive Admin information

See California salary details

$31.1K

$75.7K

$136.7K

How much do executive admin jobs pay per year?

As of Sep 5, 2026, the average yearly pay for executive admin in California is $75,726.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,300.00 and $85,400.00 per year, depending on experience, location, and employer.

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in California?

The most popular types of Admin jobs in California are:

What are popular job titles related to Executive Admin jobs in California?

For Executive Admin jobs in California, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in California look for?

The top searched job categories for Executive Admin jobs in California are:

What cities in California are hiring for Executive Admin jobs?

Cities in California with the most Executive Admin job openings:

What are popular job titles related to Executive Admin jobs in CA?

For Executive Admin jobs in CA, the most frequently searched job titles are:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in California as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution, with an average salary of $75,726 per year, or $36.4 per hour.

Executive Admin

Security Level 5

San Francisco, CA • On-site

$80 - $130/hr

Other

Medical, Dental, Vision, Retirement

Posted 4 days ago

Key responsibilities

  • Manage the CEO's calendar and communications.

  • Assist with administrative tasks such as expenses, booking trips, and making appointments.

  • Support meetings by preparing documents, polishing presentations, and drafting short communications for the CEO.

Job description

About Security Level 5

Security Level 5 is a Bay Area AI security nonprofit working with AI labs and US intelligence agencies to defend frontier models from priority nation-state-level threats. We move fast, and we're tripling headcount this year.

The Mission

We’re hiring for what's plausibly the most difficult, urgent, and interesting challenge in AI security engineering this decade (for humans, at least): designing and building the first datacenter purpose-built to Security Level 5, the standard for defending frontier AI labs against attackers with the resources of a nation-state and billion-dollar budgets. We're working on the first SL5 components this year and aiming for an at-scale SL5 datacenter build in 2027.

We wrote the first version of the standard with input from CISOs and senior security staff at the frontier labs, and US security and intelligence officials. Now we're designing the SL5 architectures purpose-built for frontier AI workloads, and standing up the reference tech stack to guide labs' buildouts. This stack has to hold against nation-states, not destroy researchers' productivity, not cost more than labs can pay, and ship in 2-3 years.

What you’d work on

  • Managing the CEO’s Calendar and Communications

  • Helping with admin tasks such as expenses, booking trips, making appointments, etc

  • Meeting support: helping polish and prep documents, slide decks, etc

  • Proof reading & drafting short bits of writing for the CEO, eg on emails or outreach tasks

  • Helping prioritise tasks / keep an eye out for ‘dropped balls’ on slack/email/task trackers

You'd be a fit if you

  • Take pride in being exceptionally detail oriented and conscientious in all your work.

  • Stay unflappable when priorities change fast, and can hold many moving pieces without dropping any.

  • Treat confidentiality as second nature and are at ease supporting an organization working on sensitive national-security-adjacent material

  • Are proactive and low-ego — you spot the thing that needs doing and do it, rather than waiting to be asked

  • Are exceptionally organized and calm under a shifting schedule, including complex multi-timezone and international travel

  • Communicate crisply in writing and can draft in someone else's voice

  • Thrive in an early-stage, build-it-as-we-go environment and are comfortable with ambiguity and standing up new processes

  • Are technically fluent enough to work in modern tools (calendar, docs, expense, project, and communication platforms) and to pick up new ones quickly

  • Care about the mission and want your operational work to compound into something that matters

Logistics

Bay Area, in-person. This role's base salary range is $80,000 - $130,000 USD per year. We are open to part-time (paid on a per-hour basis) or remote setups are possible for this role. Part-time or remote agreements may have different compensation than the above. We may be open to paying exceptional and/or highly experienced employees more than this. For full time roles, we will provide full benefits, including healthcare, dental, vision, 401k match, and more.

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