Entry Level Project Coordinator Jobs in Virginia

Position Summary

Underwater Mechanix Services (UMX) is seeking a Project Engineer to work with the Project Manager and Field Superintendent. This position coordinates RFIs, submittals, change orders, compliance documentation, project correspondence, and startup and close-out records. The Project Engineer helps maintain alignment between field operations, schedules, budgets, and contract requirements while communicating with owners, engineers, subcontractors, suppliers, and internal teams.

Location:This role will be directly supporting an upcoming project inNorfolk, VA.

KEY RESPONSIBILITIES

• Manage the full lifecycle of project documentation including contracts, subcontracts, RFI's, submittals, transmittals, change orders, compliance tracking, daily reports, and close-out
• Coordinate closely with Project Managers and field teams to maintain alignment between field operations, schedules, budgets, and contractual requirements.
• Track, log, and monitor RFI's and submittals to ensure timely responses and proactive escalation of critical items.
• Administer change order processes including preparation, tracking, pricing coordination, and approval management.
• Maintain organized, audit-ready project files and correspondence logs in accordance with company and client requirements.
• Support project startup and close-out processes including punch lists, as-built documentation, warranties, final invoicing, and turnover documentation.
• Serve as a professional point of contact for owners, engineers, subcontractors, suppliers, and internal stakeholders regarding project administration and documentation.
• Anticipate upcoming project milestones, compliance requirements, reporting deadlines, and documentation needs before they become urgent.
  

QUALIFICATIONS

• Bachelor's in Construction Management, Construction Technology, Building Science, or equivalent.
• Entry-level to 2 years of experience in construction administration, contract administration, project coordination, or project management support.
• Strong understanding of the construction project lifecycle from preconstruction through close-out.
• Proven ability to manage multiple concurrent projects and shifting priorities in deadline-driven
• Understanding of standard construction contract documents; familiarity with AIA contracts and FAR/DFARS requirements
• Proficiency with construction management platforms such as Autodesk Construction Cloud, Primavera, or equivalent systems.
• Proficient with Microsoft Office Suite, AutoCAD, Adobe, and DocuSign.
• Understanding of federal, municipal, marine, heavy civil, or industrial construction projects preferred
• High attention to detail without losing sight of broader project priorities and operational
• Strong written and verbal communication skills.
• Valid driver's license and ability to obtain and maintain federal installation access credentials.

What We Offer

• 9 paid holidays
• Vacation, Sick and Bereavement pay
• PPE as required: Work Boots, Safety Vest, Hard Hat, Safety Glasses, PFD, etc.
• Employer pays 75% of premium payments, Available after 60 days of employment.
• Medical
• Dental
• Vision
• 401k + match up to 3%
• $25,000 Life Insurance
• Short Term/Long Term Disability
• Employee Assistance Program
• Career Development Opportunities

Equal Employment Opportunity

Underwater Mechanix Services (UMX) is an Equal Opportunity Employer. We are committed to creating a workplace where all individuals are treated with dignity and respect. Employment decisions are based on qualifications, merit, business needs, and applicable laws. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, military status, or any other characteristic protected by federal, state, or local law.

Reasonable Accommodations

UMX is committed to providing reasonable accommodations to qualified applicants and employees with disabilities and to sincerely held religious beliefs and practices, unless doing so would create an undue hardship. Applicants who require an accommodation during the hiring process should contact Human Resources.

Employment Requirements

Offers of employment may be contingent upon successful completion of a background investigation, drug screening, verification of employment eligibility, reference verification, and any position-specific licensing, certification, or security requirements permitted by law. UMX participates in E-Verify and maintains a Drug-Free Workplace.

Compensation Transparency

Where required by applicable law, UMX provides a good-faith salary or hourly wage range in its job postings. Compensation is determined based on qualifications, experience, education, skills, certifications, geographic location, and business needs.