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Court Clerk, Intermediate

The Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity. Depending on area assigned: Incumbent provides clerical, administrative, and/or cashier support to a specific County office or department.

Minimum Qualifications:

This position is assigned to the Criminal Division of the department. Acceptable experience and education: Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service. Depending on area assigned: with one (1) year's cashier experience. Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Certificates, Licenses and other Requirements: In order to access into the County's network and systems, a personal smart device is required by the hire start date. Depending on area of assignment): Deputy Clerk deputizing; may require AOP certification. Certified Clerk from Texas Justice Court. Master Certified Clerk from Texas Justice Court. May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties:

Essential Duties: Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings; Creates, corrects events, dispositions and statistical closures; Ensures data entered on documents is accurate; Ensures the computed court costs and fees are according to court dispositions and judgments; As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments; Prepares documents for verdicts and sentencing at completion of trials; Files, scans, and stores documents; As directed conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; receives, documents, scans, and executes warrants, subpoenas, and alias capias; processes warrant declines; Meets statutory timelines required for judgments and issues credits for time served by the defendants; Prepares court docket; retrieves, organizes and prepares case files prior to submission to courts and hearings; Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents; Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations; Researches information on case files, collections, judgements, cash bonds, status of cases as requested; Conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; Files, sorts and close case files; performs data entry of files and other legal documentation into an automated data base; Calculates civil court costs on bond forfeiture cases; completes release/detain order, bond order, etc.; Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents; Performs electronic filing; Assists attorneys in collecting information; Scans new cases, prints out judgments, files motions and orders; Secures authorized signatures on legal documents and delivers to appropriate party or department; Reviews the completion of various applications or documents and processes; May handle sealed cases; Attends and participates in meetings, training and information sessions; Stays abreast of new trends, statutes, laws, and innovations in the field; Depending on area of assignment: Reports disposition of cases; Assists in elimination of errors; Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control; Delivers and picks up paperwork from the jail; Records executions issued and the returns on the executions; Keeps index of parties to all suits filed in the court; Assists with jurors and contact updates; contacts jurors; creates list of jurors for selection; prepares paperwork for verdicts/sentencing; distributes checks to jurors; Takes and processes fingerprints; Orders revoking personal recognizance bonds; Coordinates jury trial requests through jury hall; Receives payments; balances receipts with cash, credit cards, etc.; and processes mail; Receives appropriate fees; ensures that all information on check(s) is in compliance with check acceptance policy; records all pertinent information in order to cross reference transaction with valid identification and receipts; and is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out. Other Important Duties: Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations; Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills; Performs such other related duties as may be assigned; Be available for work beyond standard workday or workweek hours as necessary to include shift work; and as members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.