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Document Control Coordinator Jobs in Wisconsin (NOW HIRING)

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Document Controls Specialist

Mount Pleasant, WI · On-site

$75K - $86K/yr

... and coordination of various entities in the industry. * Previous experience managing a Document Control effort for a large-scale construction project preferred. * Experience with public agencies ...

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Document Control Coordinator information

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How much do document control coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for document control coordinator in Wisconsin is $25.56, according to ZipRecruiter salary data. Most workers in this role earn between $20.14 and $29.13 per hour, depending on experience, location, and employer.

Is a document control coordinator a stressful job?

A document control coordinator role involves managing and organizing project documentation, which can be demanding during busy periods or tight deadlines. The job requires attention to detail, organization skills, and often involves working with multiple teams, but stress levels vary depending on workload and organizational environment.

What is the difference between Document Control Coordinator vs Document Clerk?

AspectDocument Control CoordinatorDocument Clerk
CredentialsTypically requires a high school diploma or equivalent; some roles prefer certifications in document managementUsually requires a high school diploma or equivalent
Work EnvironmentOffice setting, often in industries like construction, engineering, or manufacturingOffice or administrative environment, supporting various departments
ResponsibilitiesManaging document versions, ensuring compliance, maintaining document databasesFiling, data entry, and basic document organization

The Document Control Coordinator and Document Clerk roles both involve handling documents, but the Coordinator typically manages complex document systems and compliance, while the Clerk focuses on basic filing and data entry tasks. The Coordinator role requires more specialized knowledge and responsibilities within document management systems.

What are the key skills and qualifications needed to thrive as a document control coordinator?

To thrive as a Document Control Coordinator, you need strong organizational skills, attention to detail, and experience with document management processes, often supported by a relevant associate degree or certification. Familiarity with document control software such as SharePoint, EDMS, or Aconex, and knowledge of ISO standards are commonly required. Excellent communication, time management, and problem-solving abilities help ensure effective coordination and team collaboration. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting seamless project workflows.

What is a document control coordinator?

A Document Control Coordinator is responsible for managing and organizing company documents to ensure they are accurate, up-to-date, and accessible to authorized personnel. This role involves implementing document control processes, tracking document versions, and maintaining records in both physical and electronic formats. Document Control Coordinators typically work closely with project managers, engineers, and other staff to ensure compliance with industry standards and company policies.

What are some common challenges faced by document control coordinators, and how can they be effectively managed?

Document Control Coordinators often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with industry standards. To effectively manage these challenges, it's important to implement robust document management systems, establish clear procedures for document handling, and maintain strong communication with project teams. Regular training and audits can also help ensure accuracy and consistency, making the role more efficient and less prone to errors.
What are the most commonly searched types of Document Control jobs in Wisconsin? The most popular types of Document Control jobs in Wisconsin are:
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What job categories do people searching Document Control Coordinator jobs in Wisconsin look for? The top searched job categories for Document Control Coordinator jobs in Wisconsin are:
What cities in Wisconsin are hiring for Document Control Coordinator jobs? Cities in Wisconsin with the most Document Control Coordinator job openings:
What are popular job titles related to Document Control Coordinator jobs in WI? For Document Control Coordinator jobs in WI, the most frequently searched job titles are:
Document Control Coordinator jobs near you
Infographic showing various Document Control Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 92% Full Time, 4% Part Time, and 4% Contract. Highlights an 100% In-person job distribution, with an average salary of $53,175 per year, or $25.6 per hour.

Document Control Specialist

Vets Plus, Inc.

Menomonie, WI

$60K - $63K/hr

Full-time

Posted 21 days ago

Job description

Document Control Specialist
Position Summary:
The Document Control Specialist is responsible for the administration, maintenance, and continuous improvement of the company's document control and records management systems. This position ensures that all quality, food safety, regulatory, operational, and training documents are reviewed, approved, distributed, revised, archived, and retained in accordance with company policies, FDA regulations, SQF requirements, and applicable customer standards.
The Document Control Specialist serves as the central coordinator for controlled documents and records, ensuring employees have access to current approved versions while preventing the unintended use of obsolete documents. This role supports compliance with 21 CFR Part 507, SQF Food Safety Code, AAFCO requirements, and other regulatory and certification standards applicable to pet food manufacturing.
Reporting Structure:
Reports To: QMS Manager
Works closely with: QA/QC, Production, Maintenance, Supply Chain, R amp;D and Regulatory Teams
Key Responsibilities:
Document Control Management
  • Maintain the company's document control system for policies, procedures, work instructions, forms, specifications, and records.
  • Assign document numbers, revision levels, and effective dates.
  • Ensure all controlled documents follow established approval workflows.
  • Maintain master document lists and document inventories.
  • Ensure only current approved documents are available at points of use.
  • Remove and archive obsolete documents in accordance with retention requirements.
Document Change Control Administration
  • Coordinate document revisions and change requests.
  • Verify that document changes have been reviewed and approved by appropriate personnel.
  • Track revision histories and maintain document change logs.
  • Communicate document changes to affected departments.
Records Management
  • Manage retention, storage, retrieval, and disposition of quality and food safety records.
  • Ensure records are complete, legible, accurate, and readily retrievable.
  • Maintain electronic and hard-copy filing systems.
  • Support record retention requirements established by regulatory agencies, certification bodies, and company policies.
Audit and Inspection Support
  • Provide requested documentation during FDA inspections, SQF audits, customer audits, and third-party assessments.
  • Ensure audit-ready documentation is readily available.
  • Assist with corrective actions related to document control findings.
  • Training Documentation
  • Maintain training records and competency documentation.
  • Ensure training records accurately reflect employee qualifications and required certifications.
  • Support onboarding and annual training programs.
System Compliance (Verification of compliance)
  • 21 CFR Part 507
  • SQF Food Safety Code
  • Company document control procedures
  • Customer requirements
  • Applicable state and federal regulations
Electronic Document Management
  • Administer electronic quality management systems (EQMS) when applicable.
  • Manage user permissions and document access controls.
  • Support system improvements and process automation initiatives.
Continuous Improvement
  • Identify opportunities to improve document control efficiency.
  • Recommend process enhancements to reduce document errors and improve compliance.
  • Participate in quality improvement and food safety initiatives.
Leadership
  • No supervisory responsibilities for this role.
Environmental Health and Safety
  • Adhere to all company safety policies and procedures; actively support a safe and healthy work environment.
Food Safety and Good Manufacturing Practices (GMP)
  • Follow all Food Safety and Good Manufacturing Practices (GMP) standards to ensure product quality, integrity, and compliance with regulatory requirements.
Decision-Making Criteria:
Decisions the Position Can Make Independently
  • Assign document identification numbers according to company procedures.
  • Determine appropriate document formatting and control requirements.
  • Return documents to authors for correction when required information is missing.
  • Reject document change requests that do not follow established approval processes.
  • Archive obsolete documents according to retention schedules.
  • Restrict access to obsolete or superseded documents.
  • Escalate overdue document reviews and approvals.
Decisions Requiring Management Approval
  • Creation of new document control procedures.
  • Changes to document retention periods.
  • Destruction of records outside established retention schedules.
  • Regulatory interpretations impacting compliance requirements.
  • Changes affecting SQF, FDA, customer, or certification requirements.
  • Implementation of new document management software or systems.
Qualifications:
Minimum Requirements
  • Associates degree with 7 years’ experience in food safety and quality in a manufacturing facility OR An equivalent combination of education, training, and relevant work experience that provides the required knowledge, skills, and abilities
  • 5+ years of document control, records management, quality assurance, or administrative experience.
  • Strong problem-solving, documentation, and communication skills
  • Ability to travel between manufacturing locations is needed.
Preferred Requirements
  • Bachelor's degree in Food Science, Life Science, Quality Assurance, Business Administration, Regulatory Affairs, or related discipline.
  • 5+ years of progressive food safety and quality experience in a manufacturing facility.
  • HACCP and/or Preventive Controls Certification.
  • GFSI Scheme experience, preferably SQF.
  • Working knowledge of pet food and/or animal feed regulations (FDA, AAFCO, NASC).
  • Intermediate Proficiency with MS 360 (MS Office or Google equivalent).
Physical amp; Work Environment Requirements
  • Ability to sit/stand and work at a computer for extended periods.
  • Ability to review detailed documentation and records.
  • Occasional movement throughout manufacturing and warehouse areas.
  • Ability to lift and transport document storage boxes up to 25 pounds when necessary.
Required Skills and Competencies/KPIs
  • Strong understanding of document control principles.
  • Knowledge of regulated quality management systems.
  • Familiarity with SQF and food safety management systems.
  • Understanding of FDA recordkeeping requirements.
  • Exceptional organizational and time management skills.
  • High attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities and deadlines.
  • Proficiency with Microsoft Office Suite and document management software.
  • Ability to maintain confidentiality of company records and information.
  • Document revision cycle time.
  • Percentage of documents reviewed on schedule.
  • Audit findings related to document control.
  • Training record completion rates.
  • Accuracy of document revisions and approvals.
  • Record retrieval response times.
  • Number of overdue controlled documents.
  • Compliance with retention and archival requirements.

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