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Document Control Associate Jobs in Washington (NOW HIRING)

AIR Control Concepts

Project Coordinator

Elkridge, MD · On-site

$60K - $65K/yr

Knowledge of construction schedules, milestones, and document control best practices. * Familiarity with MEP stakeholders (owners, architects, consultants, contractors). Education * Associate's or ...

TRI Challenge Convention

S & P Associate

Bethesda, MD · Hybrid

The Safety Associate focuses on managing and analyzing safety-related data under supervision ... Responsible for Document Control: Maintain and organize safety documentation, ensuring that all ...

Kettler

Development Associate

Mclean, VA · On-site +1

$105K - $120K/yr

Associate to work closely with senior team members to build financial models, track project ... Maintain project databases, manage document control, and organize data rooms for investors and ...

Kettler Enterprises, Inc

Development Associate

Mclean, VA · On-site +1

$105K - $120K/yr

The Development Associate is the foundational role on the development team, responsible for ... Maintain project databases, manage document control, and organize data rooms for investors and ...

Kettler

Development Associate

Mclean, VA · On-site

$105K - $120K/yr

Associate to work closely with senior team members to build financial models, track project ... Maintain project databases, manage document control, and organize data rooms for investors and ...

Leidos

Document Destruction Technician

Merrifield, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

Leidos

Document Destruction Technician

Springfield, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

Leidos

Document Destruction Technician

Herndon, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

Leidos

Document Destruction Technician

Burke, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

Leidos

Document Destruction Technician

Manassas, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

Leidos

Document Destruction Technician

Sterling, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

Leidos

Document Destruction Technician

Chantilly, VA · On-site

$45K - $82K/yr

The position also supports material control functions and collaborates with security and facility ... Associate degree or vocational training in logistics, supply chain management, or a related field.

New

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Document Control Associate information

See Washington salary details

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How much do document control associate jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document control associate in Washington is $30.00, according to ZipRecruiter salary data. Most workers in this role earn between $20.96 and $38.12 per hour, depending on experience, location, and employer.

What skills and qualifications are needed to thrive as a document control associate?

To thrive as a Document Control Associate, you need strong organizational abilities, attention to detail, and a background in records management or a related field. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes ISO or GMP compliance standards is typically required. Excellent communication, time management, and problem-solving skills help ensure accuracy and efficiency in handling sensitive documentation. These skills are crucial for maintaining data integrity, regulatory compliance, and smooth information flow within an organization.

What is a document control associate?

Document Control Associates are professionals responsible for managing, organizing, and maintaining company documents and records. They ensure that documents are properly filed, easily accessible, and comply with regulatory standards or company policies. Their duties often include tracking document versions, distributing updated documents to relevant teams, and maintaining document security and confidentiality. This role is critical in industries such as construction, pharmaceuticals, engineering, and manufacturing, where accurate documentation is essential for compliance and quality control.

What is the difference between Document Control Associate vs Document Coordinator?

AspectDocument Control AssociateDocument Coordinator
CertificationsOften requires familiarity with document management systems, industry-specific certificationsSimilar certifications, with emphasis on document organization and communication skills
Work EnvironmentTypically in manufacturing, engineering, or construction industriesCommonly in corporate, engineering, or technical settings
Employer & Industry UsageUsed by companies managing technical documents, quality recordsUsed in project management, quality assurance, and administrative roles

The main difference between a Document Control Associate and a Document Coordinator lies in their focus areas. The Document Control Associate primarily manages technical documents, ensuring version control and compliance, while the Document Coordinator often handles broader document workflows and communication. Both roles require similar skills and certifications but serve slightly different functions within organizations.

How does a document control associate typically interact with other departments, and what collaboration skills are important for success?

As a Document Control Associate, you will regularly collaborate with various departments such as engineering, quality assurance, and project management to ensure all documentation is accurate, up-to-date, and compliant with company standards. Effective communication and organizational skills are essential, as you'll often coordinate document reviews, approvals, and distribution. Being detail-oriented and responsive helps you manage document requests efficiently, while strong teamwork skills foster smooth information flow and support cross-functional objectives.
What are the most commonly searched types of Document Control jobs in Washington? The most popular types of Document Control jobs in Washington are:
What cities in Washington are hiring for Document Control Associate jobs? Cities in Washington with the most Document Control Associate job openings:
What are popular job titles related to Document Control Associate jobs in WA? For Document Control Associate jobs in WA, the most frequently searched job titles are:
Document Control Associate jobs near you
Infographic showing various Document Control Associate job openings in Washington as of July 2026, with employment types broken down into 1% As Needed, 66% Full Time, 31% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $62,395 per year, or $30 per hour.

Project Coordinator

AIR Control Concepts

Elkridge, MD • On-site

$60K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Job description

Job Title: Project Coordinator
Job Location: Elkridge MD
Operating Company: Hobbs & Associates
FLSA Status: Exempt
Salary Range: 60-65k Annually
About:
The Project Coordinator / Project Support Specialist provides administrative and coordination support across parts, service, sales, and project management functions. This role helps maintain documentation, track schedules and shipments, process orders, and communicate routine updates to ensure smooth project execution.
The position reduces direct ownership of budgets, client relationships, and strategic decisions, while still offering hands-on exposure to projects in an HVAC/MEP environment. Must be detailed and customer service oriented along with having excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.
 
Hobbs & Associates- A member of the AIR Control Concepts family.
Hobbs & Associates specializes in providing heating, ventilation, and air conditioning (HVAC) products and engineering services to commercial and industrial building contractors, architectural design firms, and business owners. Our collaborative approach helps bring lasting community infrastructure to life, including schools, universities, hospitals, military and municipal buildings, entertainment venues, hotels, and multi-family residences. 
Check out our website: Hobbs & Associates
Responsibilities
Project Administration & Documentation

  • Create, maintain, and close out project/job files; ensure documentation accuracy and completeness.
  • Prepare and format project documentation (e.g., quotes, submittals, IOM requests, correspondence, change logs, etc.).
  • Organize project-related data for order entry; support data integrity in ERP/CRM systems.
Scheduling & Tracking
  • Track manufacturer lead times, ship dates, and deliveries; update internal trackers and stakeholders.
  • Monitor milestone deadlines and provide reminders to internal teams to keep activities on schedule.
  • Assist with status reports and routine project progress summaries.
Communication & Coordination
  • Provide routine updates to internal teams, service, and sales; escalate issues per defined protocols.
  • Respond to basic inquiries regarding documentation, submittals, and shipment status.
  • Support coordination between Parts, Service (start-up, functional testing, commissioning), Accounting (invoicing), and Project Management.
Quotes & Order Support
  • Assist in generating quotes for parts and aftermarket equipment following established templates and pricing guidelines.
  • Enter orders, validate item details, and ensure timely confirmations; assist counter sales when needed.
  • Support accounts receivable follow-up for parts/equipment per direction of Accounting.
Clerical & Operational Support
  • Perform general clerical tasks (emailing, copying, scanning, filing, data entry).
  • Track and report on factory/manufacturer lead times and order status; maintain shared dashboards.
  • Keep management informed of progress and knows when to call for assistance to keep processes moving.

Experience and Qualifications
Required
  • 1 years of experience in project coordination, operations support, customer service, or related administrative role.
  • Familiarity with construction, mechanical/electrical/controls, HVAC, or building systems environment (or willingness to learn).
  • Proficiency with MS Office (Excel, Outlook, Word); experience with ERP/CRM systems (e.g., SAP, NetSuite, Sage, Salesforce, or similar).
  • Strong organizational skills with high attention to detail and documentation accuracy.
  • Clear written and verbal communication; comfortable interacting with internal teams and vendors.
  • Ability to juggle multiple tasks, manage time, and follow standardized processes.
Preferred
  • Experience handling submittals, IOMs, or commissioning documentation.
  • Prior exposure to order entry, quoting, or parts counter operations.
  • Knowledge of construction schedules, milestones, and document control best practices.
  • Familiarity with MEP stakeholders (owners, architects, consultants, contractors).
Education
  • Associate’s or Bachelor’s in Business or related field.

Core Skills & Competencies
  • Organization & Accuracy: Maintains orderly files and clean data; catches inconsistencies early.
  • Process Discipline: Follows SOPs, templates, and escalation paths; adheres to deadlines.
  • Communication: Delivers timely, clear, and professional updates; documents interactions.
  • Collaboration: Works well with Parts, Service, Sales, Accounting, and PMs; supports team goals.
  • Customer Orientation (Support Level): Provides courteous, clear responses and knows when to escalate.
  • Problem Solving: Identifies routine issues (e.g., shipment delays, missing docs) and proposes practical next steps.
  • Technical Aptitude: Comfortable learning vendor portals, ERP/CRM, and common project tools (SharePoint, Teams).

Tools & Systems
  • Productivity: Microsoft Excel/Word/Outlook/Teams, SharePoint
  • Business Systems: ERP/CRM platforms (e.g., SAP, NetSuite, Sage, Salesforce)
  • Scheduling/Tracking: Project trackers, manufacturer portals, internal dashboards

Performance Indicators (KPIs)
  • On-time maintenance of project files and documentation accuracy
  • Lead-time and shipment tracking completeness; timely status updates
  • Quote/Order entry accuracy and turnaround time
  • Submittal/IOM response times and closure rates
  • Internal stakeholder satisfaction (PMs, Parts, Service, Accounting)

Work Environment & Physical Requirements
  • Office-based with routine computer use; occasional warehouse or jobsite visits as directed.
  • Ability to lift up to 25 lbs occasionally (files, small parts boxes) if assisting counter or warehouse.
  • May require periodic early/late communications aligned to vendor/customer schedules.
 
Benefits:
We offer a competitive and comprehensive benefits package, including:
  • Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
  • Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
  • Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
  • Professional Development – Ongoing training opportunities and support for continuing education.

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.  The Company complies with disability laws and provides reasonable accommodations to qualified individuals.

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