Document Control Associate Jobs in Florida (NOW HIRING)

RS&H is currently seeking a Document Control and EDMS Lead to join our team in the Moving I-4 Forward Program Office in Celebration, FL. This is an embedded position reporting to the office 5 days per week.

This position exists to manage the organization, accuracy, and flow of all project documentation required to support the Moving I4 Forward Program. The role ensures that drawings, records, and communications are properly maintained and delivered to support project activities, while following established processes and quality expectations. It is responsible for implementing and managing the electronic document management system used by the program, including ensuring that project teams follow consistent procedures for storing and accessing information. The position works under general direction, makes decisions related to document management practices, and resolves routine issues with moderate judgment and independence while coordinating with multiple project teams.

Key Responsibles:

• Manages the setup, use, and maintenance of the program’s electronic document management system, ensuring consistent and accurate storage, review, and distribution of project information.
• Oversees the full lifecycle of project documentation, including receipt, review coordination, approval tracking, distribution, and final archiving.
• Ensures all project documents meet contractual, procedural, and quality requirements, including proper version control, classification, and record retention practices.
• Guides project teams and site personnel in the use of document control tools and procedures, providing training, user support, and assistance with system access and permissions.
• Coordinates document review workflows by assigning responsible parties, monitoring progress, and ensuring response timelines are met.
• Produces reports, metrics, and status summaries to support project oversight, decisionmaking, and timely action by project leadership.
• Collaborates with internal groups and external partners to ensure document management needs are met and that information flows effectively across all project stages.
• Conducts routine audits of document control practices, identifies issues related to compliance or accuracy, and implements corrective actions.
• Leads efforts to enhance document control processes by recommending improvements, supporting procedural updates, and maintaining templates and standardized materials.
• Supports project closeout by confirming all required documents are complete, accurate, and properly archived within the document management system.
• Performs all other duties as assigned.

Requirements: 

• Requires Bachelor's Degree or 3 years of related experience as a supervisor. 
• Typically requires a minimum of 5 years relevant experience.
• Advanced skills in the full Microsoft Office Suite.
• Adept with Bluebeam
• Experienced in Implementing EDMS Software's like Procore.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Self-starter capable of working indepedently while supporting team needs.
• Able to maintain confidentiality at all times
• Excellent written and verbal communication skills.
• Must possess solid organizational, problem-solving, prioritization, and communications skills. Must have the ability to effectively interact with and build relationships with others.

If this sounds like the role for you and you're ready to join an amazing team, please apply.

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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

As the largest transportation program in Florida, the Moving I-4 Forward initiative is not only poised to transform a critical corridor in the Sunshine State but to also reshape the transportation industry’s approach to delivery. Whether innovating new ways to collaborate with industry partners or investing in workforce development, Moving I-4 Forward is boldly leading the way for Florida’s transportation future. By joining our team you too can lead the evolution of transportation.

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.