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Document Associate Jobs (NOW HIRING)

M&T Bank

Operations Associate (Document Vault)

Buffalo, NY · On-site

$18 - $28.31/hr

The Document Vault Operations Associate plays a critical role in ensuring documents are properly received, filed, retrieved, and returned while maintaining strict tracking and control standards. This ...

M&T Bank

Operations Associate (Document Vault)

Buffalo, NY · On-site

$18 - $28.31/hr

The Document Vault Operations Associate plays a critical role in ensuring documents are properly received, filed, retrieved, and returned while maintaining strict tracking and control standards. This ...

US Bank

Document Review Associate 3

Jacksonville, FL · On-site

$20 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Document Review Associate performs routine and/or repetitive clerical functions according to standard procedures or instructions. Responsible for researching various issues and reporting ...

U.S. Bank

Document Review Associate 3

Jacksonville, FL · On-site

$20 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Document Review Associate performs routine and/or repetitive clerical functions according to standard procedures or instructions. Responsible for researching various issues and reporting ...

NEOTECH

Document Control Associate (25598)

Westborough, MA

$25 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Creation and maintenance of assembly and customer documentation within the facility, in addition to coordinating ERP updates, as required. Essential Duties and Responsibilities: * Upload, verify ...

NEOTECH

Document Control Associate (25670)

Chatsworth, CA

$22 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Creation and maintenance of assembly and customer documentation within the facility, in addition to coordinating ERP updates, as required. Essential Duties and Responsibilities: * Upload, verify ...

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Document Associate information

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How much do document associate jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for document associate in the United States is $26.49, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $33.65 per hour, depending on experience, location, and employer.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

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Document Associate jobs near you
Infographic showing various Document Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $55,090 per year, or $26.5 per hour.

Operations Associate (Document Vault)

M&T Bank

Buffalo, NY • On-site

$18 - $28.31/hr

Full-time

Re-posted 6 days ago

M&T Bank rating

7.9

Company rating: 7.9 out of 10

Based on 186 frontline employees who took The Breakroom Quiz

79th of 171 rated banks

Job description

Overview:
This role is responsible for the accurate handling, tracking, and storage of institutional client collateral files within a secure document vault environment. The Document Vault Operations Associate plays a critical role in ensuring documents are properly received, filed, retrieved, and returned while maintaining strict tracking and control standards. This is a hands-on, routine-driven position that requires strong attention to detail, reliability, and teamwork.
What a Day in the Role Looks Like:
You'll spend most of your day on your feet working in a climate-controlled office and vault environment. Each morning, you'll gather your cart, laptop, and barcode scanner, then head to the staging area to collect file bundles. From there, you'll move throughout the vault to file incoming collateral documents, return files to shelves, and manage trailing documents as they arrive. The work is structured, repetitive, and process-oriented, supporting operational accuracy and service delivery to internal teams and institutional clients.
Key Responsibilities:
  • Receive incoming collateral files and documents from internal business partners
  • Validate manifests against received collateral files and documents
  • Filing new and returned collateral full files and trailing documents and update tracking systems to ensure system accuracy
  • Maintain organization and physical integrity of files within the document vault
  • Follow all company risk, regulatory, and internal control standards
  • Identify and escalate any risk-related or documentation issues to management
  • Promote a collaborative, respectful team environment aligned with company values
  • Complete other operational or administrative duties as assigned

Education and Experience Required:
  • High school diploma or GED
  • 1+ year of general work experience

Education and Experience Preferred:
  • Warehouse, stocking, picking, or inventory management
  • Manufacturing or production environments
  • Back-office operations or administrative processing roles
  • Reliable, detail-oriented, and comfortable with routine, process-driven work
  • Strong organizational and alpha-numeric skills
  • Comfortable working independently while contributing to a team environment
  • Clear communicator who interacts well with others
  • Solid problem-solving and conflict-resolution skills
  • Ability to work under time constraints while maintaining accuracy
  • Basic computer proficiency and ability to learn tracking systems

Physical Requirements:
  • Ability to lift 30-50 pounds
  • Ability to climb ladders or stools, bend, and reach for filing
  • Ability to stand and move for long periods of time
  • Work performed in a climate-controlled office and document vault environment

Work Model/Office Location:
  • This is a 100% onsite position requiring five days in office per week
  • Eligible candidates must live within commuting distance to 693 Seneca Street, Buffalo, NY 14210

Scheduled Shift/Required Availability:
  • This is a full-time position (Monday-Friday, 9:00am-5:30pm) with an 8-hour workday and a 30-minute lunch break.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.00 - $28.31 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
Location:
Buffalo, New York, United States of America

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