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Document Associate Jobs in Ontario (NOW HIRING)

GlaxoSmithKline

You will represent Clinical Documentation Operations (CDO) at GSK as part of a broader team, collectively responsible for defining and implementing our global TMF and clinical documentation strategy ...

University of Rochester

CA$20.34 - CA$28.51/hr

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect ...

Waystone

Associate - Fund Governance

Waterloo, ON

Independently manage client document review and quality control of service level, including a 24 ... Associate Directors and Directors to ensure timely turnaround of documentation. Assist with the ...

National Veterinary Associates

CA$110K - CA$160K/yr

We are seeking an Associate Veterinarian to join the team at Bayridge Animal Hospital in Kingston ... documentation. The Opportunity * Full-time role: 4 days per week * No weekends * No on-call or ...

Walmart

Consumables Associate

Waterloo, ON · On-site

CA$17.75/hr

This Associate will function as part of a team to stock and process merchandise and assist ... and other documentation. 7. Refers appropriate service and transactional items to a Customer ...

Walmart

Consumables Associate

Simcoe, ON · On-site

CA$17.75/hr

This Associate will function as part of a team to stock and process merchandise and assist ... and other documentation. 7. Refers appropriate service and transactional items to a Customer ...

Walmart

Consumables Associate

Niagara Falls, ON · On-site

CA$17.75/hr

This Associate will function as part of a team to stock and process merchandise and assist ... and other documentation. 7. Refers appropriate service and transactional items to a Customer ...

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Document Associate information

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

What are the most commonly searched types of Document jobs in Ontario? The most popular types of Document jobs in Ontario are:
What are popular job titles related to Document Associate jobs in Ontario? For Document Associate jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Document Associate jobs in Ontario look for? The top searched job categories for Document Associate jobs in Ontario are:
What cities in Ontario are hiring for Document Associate jobs? Cities in Ontario with the most Document Associate job openings:
Document Associate jobs near you
Infographic showing various Document Associate job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 63% Full Time, 34% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Document Technician

Linds & Associates

Toronto, ON • On-site

CA$50K - CA$70K/yr

Full-time

Posted 22 days ago

Job description

Job Description Document Technician Downtown Toronto Our client, a well known and highly regarded law firm located in the core of downtown Toronto is hiring. They are looking to fill an open vacancy for a Document Technician to support its firm's document production needs. This position will be Monday to Friday full time in the evenings from 4:00pm to 12:00am.

The successful candidate will need to have strong technical skills, attention to detail, the ability to handle multiple demands as well as to work as part of a team. The ideal candidate will have advanced Microsoft 365 skills and have the ability to work in a variety of practice areas. Responsibilities: Create, revise and format all documentation to the highest quality with extreme attention to detail Full utilization of applications and recommend alternate methods of production to increase accuracy and productivity As part of the team, manage timeline expectations and complete all work that comes into the Document Processing Centre in a timely fashion Ensure clients of the Document Processing Centre have a positive experience Complete a variety of office service tasks including: photocopy, print, fax and send documents via Uber for Business after hours, as requested Ability to work in a variety of different practice areas Keep apprised of all changes / upgrades in technology Requirements: Previous experience in a legal Document Processing Centre Knowledge of all practice areas, with emphasis on Real Estate or Litigation being considered an asset Successful completion of a post-secondary education as a legal assistant or law clerk Flexible work schedule and have the ability to work overtime as necessary Handle time pressure situations and stress of multiple demands Skills: Advanced technical skills using MS Office 365 (including Excel and PowerPoint) Previous digital dicta transcription, accounting software, Document Management, Adobe Acrobat and Litera Compare experience is an asset Strong verbal and written communication skills Compensation: Thesalary range for this position is $50,000 - $70,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market Interested candidates should apply today.

We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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