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Document Assistant Jobs in Ontario (NOW HIRING)

Webuild

CA$75K - CA$85K/yr

Interfacing with the project team to maintain the control of documentation * Assist in audit verification of documentation to ensure project files are current and labelled correctly * Print ...

Bestech

Document Controller

Sudbury, ON · On-site +1

CA$40K/yr

Support department initiatives and continuous improvement efforts as requested. * Assist with additional document control or administrative tasks to support project and departmental objectives.

Arcadis

Document Controller

Toronto, ON · On-site

CA$64K - CA$97K/yr

As part of your responsibilities, you will support the migration of files where needed and assist ... Document controller should be able to be present at the Construction Site as needed. Qualifications ...

BESTECH

Document Controller

Sudbury, ON · On-site

CA$40K/yr

Support department initiatives and continuous improvement efforts as requested. * Assist with additional document control or administrative tasks to support project and departmental objectives.

Aecon Group Inc.

Document Manager

Toronto, ON

CA$95K - CA$125K/yr

Design, implement, and enhance document control frameworks, processes, and systems to support ... to assist in screening and reviewing candidates. These tools are applied responsibly and in ...

Millards

Document Processor

Brantford, ON

CA$48K - CA$68K/yr

Maintain strict confidentiality of client files. * Assist all staff with printing and faxing, and ... document management systems, and office technologies. * Ability to prioritize workloads and the ...

Millards

Document Processor

Brantford, ON · On-site

CA$48K - CA$68K/yr

Maintain strict confidentiality of client files. * Assist all staff with printing and faxing, and ... document management systems, and office technologies. * Ability to prioritize workloads and the ...

Linds & Associates

Document Technician

Toronto, ON · On-site

CA$50K - CA$70K/yr

... legal assistant or law clerk Flexible work schedule and have the ability to work overtime as ... Document Management, Adobe Acrobat and Litera Compare experience is an asset Strong verbal and ...

Linds & Associates

Document Technician

Toronto, ON · On-site

CA$50K - CA$70K/yr

... legal assistant or law clerk Flexible work schedule and have the ability to work overtime as ... Document Management, Adobe Acrobat and Litera Compare experience is an asset Strong verbal and ...

Aecon Group Inc.

Jr. Document Controller

Toronto, ON

Support the administration and use of designated document management systems, including SharePoint, Aconex, or other project-approved platforms. * Assist with creating and maintaining project folders ...

Extendicare

Documentation Clerk

Oakville, ON

These tools assist our recruitment team butdo notreplace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. Ifyou wouldlike more ...

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Document Assistant information

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a document assistant?

Becoming a document assistant typically requires a high school diploma or equivalent, and on-the-job training is common. The training period can range from a few days to several weeks, depending on the employer and the complexity of tasks involved.

What are the most commonly searched types of Document jobs in Ontario?

The most popular types of Document jobs in Ontario are:

What cities in Ontario are hiring for Document Assistant jobs?

Cities in Ontario with the most Document Assistant job openings:

Document Assistant jobs near you
Infographic showing various Document Assistant job openings in Ontario as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Document Controller

On-site

Webuild
See more jobs at Webuildexternal

CA$75K - CA$85K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. We are a global player with Italian roots specializing in complex infrastructure: innovative and sustainable works that improve the lives of people. Webuild envisions, designs, and builds major works and infrastructure for sustainable mobility, hydropower, water, and green buildings.

This position is part of the Connect 6ix project. Toronto's new Ontario Line subway is now under construction. The Connect 6ix consortium has a key role in this project, delivering the trains, the signaling system, and the operations, storage, and maintenance facility. Connect 6ix will also operate the Ontario Line for a 30-year term once it comes into service.

This is a 6-month to 1-year contract with a salary range of $75K to $85K.

Ensures compliance with the Quality, Health, Safety, and Environment (QHSE) guidelines of the Group
  • Enforces safety and evacuation procedures, leading by example (responsible driving, wearing PPE on-site, etc.).
  • Promotes a preventive approach and ensures the health and safety of team members (RPS, working conditions, etc.).
  • Contributes to the implementation of the Action Plan, performance review, and roadmap within their scope.
  • Raises awareness among teams and ensures adherence to environmental guidelines, allocating necessary prevention resources and fostering individual accountability.
ROLE AND GENERAL RESPONSIBILITIES
  • Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions
  • Organize and maintenance of all documentation pertaining to the project; including RFI’s, DCN's, NCR’s submittals and drawings etc.
  • Assist with verification, registration, filing and control of incoming and outgoing documentation
  • Interfacing with the project team to maintain the control of documentation
  • Assist in audit verification of documentation to ensure project files are current and labelled correctly
  • Print, Duplicate, bind, and distribute documentations as required
  • Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
  • Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
  • Assist in Creation/Communication/implementation and maintenance and document control reporting
  • Perform project database input and word-processing functions
  • Assist in developing training plans/process for documentation
  • Assist in maintaining a project RASCI (distribution) Matrix
  • Assist with System requests and permissioning
  • Providing support to all project participants including external parties with document control practices for project documentation
  • Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.
QUALIFICATIONS
  • A four-year degree is preferred, however a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management, is acceptable
  • Ten years of document control experience, with at least five-years supporting an engineering and construction project, preferably in the public-sector
  • Experience with Microsoft Office Suite of software is required.
  • Experience with Adobe Acrobat is required
  • Experience with large-scale Document Control Software is required
  • Experience working with many files types
  • Complete understanding of construction documents
  • Excellent interpersonal communication skills
  • Ability to work individually or as part of a team
WORK ENVIRONMENT

At WeBuild, we are committed to fostering a diverse and inclusive culture that promotes gender equity and the recruitment of under-represented groups at all levels of our workforce.

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