Document Assistant Jobs in Maple, ON (NOW HIRING)

DRA Global Limited is an international multi-disciplinary engineering, project delivery and operations management group, predominantly focused on the mining, minerals and metals industry.

The Group has an extensive track record spanning almost four decades across a wide range of commodities. Our teams have deep expertise in the mining, minerals and metals processing industries, as well as related non-process infrastructure such as, water, and energy solutions.

DRA covers all major mining centers with offices across Africa and the Middle East, North and South America, and the Asia-Pacific.

We are seeking a Document Controller, based out of our Toronto office who has had experience with InEight.

Reporting to DRA’s Document Control Manager, you will be responsible for managing, coordinating, and maintaining all project documentation (internal and external) in accordance with specific project requirements. This role ensures the accuracy, quality, and integrity of documents, facilitating effective communication and compliance with industry standards, company and project policies and procedures.

Responsibilities:

• Establish the Electronic Document Management System (EDMS) for a project in line with project specific requirements (supported by the Document Control and ICT Departments).
• Coordinate all activities related to the Document Control procedure.
• Explaining the project document process to the project execution team(s).
• Supports user requests for documentation and trains users in the EDMS System(s) deployed to the project.
• Receiving, tracking, and monitoring of incoming / outgoing Project documentation and maintaining electronic copies of project and vendor documentation.
• Assist in supporting internal and external audits.
• Ensure the required handover documents are complete (both Native and PDF formats) in the correct folders and latest revisions for a streamlined handover.
• Ensure project documentation (Natives and PDF formats) is accurate.
• Documentation may include Engineering Technical, Non-Technical, Drawings, Vendor Documentation, As-Builts, various data books for each equipment or area and Maintenance Manuals.
• Ensures that all relevant Stakeholders are kept well informed and up to date on status of project deliverables and any technical aspects within Document Control.
• Ensures that DRA remains the Clients Engineering service provider of choice.

Adding documentation into the EDMS system(s), including:

• Engineering and project documentation Technical, drawings and Non-Technical Documentation (i.e. Month-end Reports, Weekly Reports, Correspondence, Minutes of Meetings, Memorandums, etc..).
• Vendor Documentation (where applicable).
• Procurement and Contractual Documentation
• QA/QC Reports and Documentation
• Payment Certificates and Invoices
• Managing the required review workflow processes for project documentation includes documents, drawings, VDR and including development of Distribution matrices.
• Managing the internal and external issuance of drawings and technical and non-technical documentation through the transmittal process.
• Generate reports from the EDMS system(s) to track document(s) status as required.

Requirements:

• 4+ years' experience in a similar role within the multi-disciplinary EPCM environment.
• Experience and understanding in the full life cycle of a project / study from start-up to close-out and handover.
• Experience using SharePoint, Aconex, BIM360 Docs, Autodesk, Adobe, M-Files / Hubshare, Box and/or InEight would be advantageous.

General Requirements:

• Ability to work well under pressure, work on multiple tasks at one time, prioritizing workloads and meeting deadlines.
• Must be able to work with a high degree of accuracy and significant attention to detail and possess excellent organizational skills.
• Strong teamwork and communication skills
• Availability to be “in office” environment minimum 2-3 days per week.

Employment type:

• Permanent

We value diversity and the benefits it brings to achieving our objectives, enhancing our reputation, and attracting, engaging, and retaining talented people. We welcome applications from all backgrounds regardless of gender, age, disability, and ethnicity.

Our commitment to equal opportunities and a diverse workplace is embodied in our values of People, Safety, Trust, Integrity, Excellence, and Courage.

Our competitive compensation package has been designed to reward our employees’ skills, competencies and performance that align with our culture. The compensation range for this role is $75,000 to $85,000 annually, depending on the candidate's experience and qualifications. DRA offers a hybrid work policy, excellent health and dental benefits including an HSA, RRSP matching, employee recognition programs, and plenty of opportunities to build genuine relationships.

We may use Artificial Intelligence (AI) tools to help screen/assess/select candidates as part of our recruitment process.

We thank all candidates for their interest; however only those considered for interview will be contacted.