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Document Associate Jobs in Pennsylvania (NOW HIRING)

Integer

Document Control Administrator

Quakertown, PA · On-site

Document Control Administrator - Day Shift Who we are: Integer Holdings Corporation(NYSE: ITGR) is ... motivate associates to contribute to Integer's success. Our compensation program includes base ...

Biospectra Inc

Document Control Technician I

Bangor, PA · On-site

The Document Control Technician is directly responsible for the daily Document Control functions in ... Associates Degree or approved equivalent experience in a cGMP environment * Understanding of cGMP ...

Biospectra Inc

Document Control Technician I

Bangor, PA · On-site

The Document Control Technician is directly responsible for the daily Document Control functions in ... Associates Degree or approved equivalent experience in a cGMP environment * Understanding of cGMP ...

Front Desk Associate

Front Desk Associate-MedSpa

Newtown, PA · On-site

$13 - $16.75/hr

The Front Desk Associate is responsible for creating a welcoming and professional first impression ... Support intake forms, and consent documentation as needed * Address client concerns and escalate ...

Front Desk Associate

Front Desk Associate-MedSpa

Newtown, PA · On-site

$13 - $16.75/hr

The Front Desk Associate is responsible for creating a welcoming and professional first impression ... Support intake forms, and consent documentation as needed * Address client concerns and escalate ...

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Document Associate information

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

Is document review a good entry-level job?

Document review is often considered a suitable entry-level job in legal and administrative fields because it requires attention to detail and basic understanding of legal or business documents. It typically involves reviewing, organizing, and coding documents, often with minimal prior experience, and can serve as a stepping stone to more advanced roles. However, the job can be repetitive and may require long hours, so suitability depends on individual preferences and career goals.

What are the most commonly searched types of Document jobs in Pennsylvania?

The most popular types of Document jobs in Pennsylvania are:

What are popular job titles related to Document Associate jobs in Pennsylvania?

For Document Associate jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Document Associate jobs in Pennsylvania look for?

The top searched job categories for Document Associate jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Document Associate jobs?

Cities in Pennsylvania with the most Document Associate job openings:

Document Associate jobs near you
Infographic showing various Document Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Associate Document Control Specialist

Zoll Medical Corporation

Pittsburgh, PA • On-site

$20 - $24/hr

Full-time

Posted 28 days ago

Job description

CMSAt ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
ZOLL Cardiac Management Solutions offers a unique portfolio of novel technologies designed to deliver better insights and better outcomes. On any given day, clinicians utilize these ZOLL products for tens of thousands of cardiac patients around the world:
  • LifeVest, the world's first wearable defibrillator, has been trusted to protect more than 1M patients at risk of sudden cardiac death.
  • HFMS (Heart Failure Management system) is a non-invasive, patch-based device that monitors pulmonary fluid levels and has been shown to reduce heart failure readmissions rates by 38 percent.
  • TherOx Super Saturated Oxygen (SSO2) Therapy is the first FDA-approved therapy since the stent 20+ years ago to reduce infarct size in patients with the most severe heart attacks.

Heart disease is the leading cause of death for both men and women in the U.S. At ZOLL, your work will help to ensure cardiac patients get the life-saving therapy they need.
ZOLL has been Pittsburgh's Manufacturer of the Year, one of Western PA's Healthiest Employers, and even one of Pittsburgh's Coolest Offices. But it's our unique opportunity to impact people's lives that makes ZOLL the ideal place to build your career.
Job Type
On Site
Job Summary
The Associate Document Control Specialist supports the organization by ensuring all controlled documents are accurately created, reviewed, maintained, and distributed in accordance with established quality and compliance standards. This role helps maintain the integrity of the document management system by processing document changes, ensuring version control, and assisting employees with documentation workflows. By keeping records organized, accessible, and audit ready, the Associate Document Control Specialist plays a key role in supporting operational efficiency, regulatory compliance, and continuous improvement across the company.
Essential Functions
  • Digitize, verify, and store electronic documentation in the appropriate locations within the Document Management System.
  • Assists in the routing of Change Requests and Change Orders to ensure a timely completion.
  • Maintains documentation database.

Required/Preferred Education and Experience
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Standing - Constantly
  • Walking - Constantly
  • Sitting - Occasionally
  • Lifting - Constantly
  • Carrying - Constantly
  • Pushing - Constantly
  • Pulling - Constantly
  • Talking - Occasionally
  • Hearing - Frequently
  • Repetitive Motions - Constantly
  • Eye/Hand/Foot Coordination - Constantly

Working Conditions
  • Extreme cold - Occasionally
  • Extreme heat - Occasionally
  • Humidity - Occasionally
  • Wet - Occasionally
  • Noise - Frequently

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

The hourly pay rate for this position is:

$20.00 to $24.00

Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.

Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee's primary work location.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

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