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Document Associate Jobs in Philadelphia, PA (NOW HIRING)

MEDLOGIX, LLC

Document Management Associate

Trenton, NJ · On-site

$15.92/hr

Document Management Associate REPORTS TO: Document Management Lead/Manager DEPARTMENT: Centralized Support Services/Document Management FLSA STATUS : Non-exempt. Monday to Friday, 8 am to 4:30 pm EST ...

KVK Tech

Be Seen First

QC Documentation Associate

Newtown, PA · On-site

$24 - $27/hr

... required document and system changes. * Process documentation change control requests, ensuring ... Associate's degree in Chemistry, Biochemistry, Pharmaceutical Sciences, or another related ...

New

Front Desk Associate

Front Desk Associate-MedSpa

Newtown, PA · On-site

$13 - $16.75/hr

The Front Desk Associate is responsible for creating a welcoming and professional first impression ... Support intake forms, and consent documentation as needed * Address client concerns and escalate ...

Front Desk Associate

Front Desk Associate-MedSpa

Newtown, PA · On-site

$13 - $16.75/hr

The Front Desk Associate is responsible for creating a welcoming and professional first impression ... Support intake forms, and consent documentation as needed * Address client concerns and escalate ...

New

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All JobsDocument Associate JobsDocument Associate Jobs in Philadelphia, PA

Document Associate information

See Philadelphia, PA salary details

$11

$26

$46

How much do document associate jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for document associate in Philadelphia, PA is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $33.94 per hour, depending on experience, location, and employer.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

What are the most commonly searched types of Document jobs in Philadelphia, PA? The most popular types of Document jobs in Philadelphia, PA are:
What are popular job titles related to Document Associate jobs in Philadelphia, PA? For Document Associate jobs in Philadelphia, PA, the most frequently searched job titles are:
What job categories do people searching Document Associate jobs in Philadelphia, PA look for? The top searched job categories for Document Associate jobs in Philadelphia, PA are:
What cities near Philadelphia, PA are hiring for Document Associate jobs? Cities near Philadelphia, PA with the most Document Associate job openings:
Document Associate jobs near you
Infographic showing various Document Associate job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 2% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $55,591 per year, or $26.7 per hour.

Document Management Associate

MEDLOGIX, LLC

Trenton, NJ • On-site

$15.92/hr

Full-time

Posted 17 days ago

Job description

JOB TITLE: Document Management Associate

REPORTS TO: Document Management Lead/Manager

DEPARTMENT: Centralized Support Services/Document Management

FLSA STATUS: Non-exempt. Monday to Friday, 8 am to 4:30 pm EST

OVERVIEW: To assist in the daily operations by processing both incoming and outgoing mail communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receives, identifies, and delivers incoming packages internally.
  • Opens incoming mail and process it accordingly.
  • Meter mail and maintain meter machine reports.
  • Send UPS packages as instructed.
  • Fold letters and stuff envelopes.
  • Faxing, emailing, or scanning documentation as instructed.
  • Sorting, looking up, and counting various documents.
  • Process outgoing IME Certified letter as needed. as needed
  • Receive, log and process incoming certified mail as needed.
  • Send outgoing mail from Document Mgmt. email as needed.
  • Cover Reception desk as needed.
  • Print outgoing letters using Automate, as needed
  • Run and maintain the folder inserter, as needed
  • Monitor and process “Return to Sender” workflow, as needed
  • Performs additional duties as directed by Document Management Lead or Manager.

SKILLS:

  • Proficient in Microsoft Office and Outlook, at a mid- level or above
  • Organizational skills
  • Data Entry Skills
  • Excellent written and verbal communication skills
  • Attentive to details
  • Ability to follow instructions.
  • Demonstrate the ability to do multiple tasks, prioritize effectively, and successfully fulfill work assignments.
  • Proficient computer skills (create folders, open attachments, drag/drop PDF’ s, open/download information from CD’s & flash drives)

EDUCATION, EXPERIENCE AND TRAINING:

  • High School Diploma required.
  • Previous experience with Document Handling
  • Prior experience in performing office-related tasks such as faxing, emailing, and scanning documents.

PHYSICAL DEMANDS:

  • Carrying, Lifting, Standing, and sitting for extended periods of time.

8 am to 4:30 pm
8 hours