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Document Associate Jobs in Philadelphia, PA (NOW HIRING)

Front Desk Associate

Front Desk Associate-MedSpa

Newtown, PA · On-site

$13 - $16.75/hr

The Front Desk Associate is responsible for creating a welcoming and professional first impression ... Support intake forms, and consent documentation as needed * Address client concerns and escalate ...

Zwicker & Associates, P.C.

Associate Attorney

Trevose, PA · On-site

$85K - $100K/yr

Zwicker & Associates P.C. is a national creditor rights law firm that emphasizes ethics, compliance ... Utilize internal proprietary software to properly update and document the status of each account in ...

Zwicker & Associates, P.C.

Associate Attorney

Trevose, PA

$85K - $100K/yr

Zwicker & Associates P.C. is a national creditor rights law firm that emphasizes ethics, compliance ... Utilize internal proprietary software to properly update and document the status of each account in ...

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Showing results 1-20

All JobsDocument Associate JobsDocument Associate Jobs in Philadelphia, PA

Document Associate information

See Philadelphia, PA salary details

$11

$26

$46

How much do document associate jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for document associate in Philadelphia, PA is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $33.94 per hour, depending on experience, location, and employer.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

Is document review a good entry-level job?

Document review is often considered a suitable entry-level job in legal and administrative fields because it requires attention to detail and basic understanding of legal or business documents. It typically involves reviewing, organizing, and coding documents, often with minimal prior experience, and can serve as a stepping stone to more advanced roles. However, the job can be repetitive and may require long hours, so suitability depends on individual preferences and career goals.

What are the most commonly searched types of Document jobs in Philadelphia, PA?

The most popular types of Document jobs in Philadelphia, PA are:

What are popular job titles related to Document Associate jobs in Philadelphia, PA?

For Document Associate jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Document Associate jobs in Philadelphia, PA look for?

The top searched job categories for Document Associate jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Document Associate jobs?

Cities near Philadelphia, PA with the most Document Associate job openings:

Document Associate jobs near you
Infographic showing various Document Associate job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 28% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $55,591 per year, or $26.7 per hour.

Documentation Control Associate

Synerfac Technical Staffing

Paulsboro, NJ • On-site

$23 - $25/hr

Full-time

Re-posted 3 days ago

Job description

QA Document Control Associate
Job Summary
This position supports Quality Assurance operations by maintaining, organizing, and digitizing GMP documentation. The role is responsible for ensuring electronic records are complete, accurate, and compliant with quality standards while supporting document control, record management, and data integrity initiatives.
Responsibilities:
* Scan and digitize GMP documentation using established procedures
* Review scanned records to ensure completeness, accuracy, legibility, and proper document formatting
* Perform detailed quality checks to confirm documents are captured in the correct order and orientation
* Identify and resolve documentation issues such as missing pages, duplicate records, incomplete scans, or image quality concerns
* Organize, index, and maintain electronic records in the document management system
* Upload and verify documentation within approved electronic systems
* Maintain tracking logs and document control records
* Support document filing, retrieval, archival, and record management activities
* Handle controlled documentation in accordance with GMP, GDP, and data integrity requirements
* Communicate documentation discrepancies to Quality Assurance personnel for resolution
* Maintain confidentiality of quality records and proprietary information
* Assist with additional Quality Assurance and document control activities as needed
Requirements
* Ability to work a full-time schedule in an office environment
* High school diploma or equivalent required
* Prior experience working in a regulated industry required
* Previous experience in Quality Assurance or Document Control within a GMP environment preferred
* Basic understanding of GMP, Good Documentation Practices (GDP), and quality systems
* Proficiency with Microsoft Word, Excel, Outlook, and Adobe Acrobat
* Ability to learn and navigate electronic document management systems
* Strong attention to detail and commitment to accuracy
* Strong organizational and time management skills
* Ability to manage multiple priorities while maintaining document integrity
* Ability to work independently and follow established procedures
* Ability to sit and work at a computer for extended periods
Call to Action
If you are detail-oriented, organized, and interested in supporting quality systems within a regulated manufacturing environment, apply today.
Disclaimer
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undeliverable messages. Reply STOP to cancel and HELP for help. Privacy policy: www.synerfac.com/privacy/
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About Synerfac Technical Staffing

Sourced by ZipRecruiter

Since 1987, Synerfac has served three groups, Our Clients, Our Candidates and Our Staff. We treat all three with equal importance because we recognize the synergy of success when one group succeeds, We all succeed. Synerfac is in the business of providing opportunities and adding value. We strive to create extraordinary experiences. For our clients we provide staffing services that enable them to focus on their core competencies which will add value to their businesses. For our employees we provide permanent and temporary assignments that complement their job skills and experience while providing professional and financial rewards. For our staff –we provide careers that are balanced, uplifting and carry the highest rewards by continually improving our business process. Our goal is to enhance the lives and enterprises of all those we touch to make them better off for having known us.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Cherry Hill, NJ, US

Social media

Twitter

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