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Document Associate Jobs in California (NOW HIRING)

CDK

Associate Document Processor

Petaluma, CA · On-site

$20/hr

The Associate Document Processor supports daily mailroom and document processing operations by handling incoming mail, managing high volumes of paperwork, and preparing documents for scanning and ...

NEOTECH

Document Control Associate (25670)

Chatsworth, CA · On-site

$22 - $24/hr

Creation and maintenance of assembly and customer documentation within the facility, in addition to coordinating ERP updates, as required. Essential Duties and Responsibilities: * Upload, verify ...

NEOTech

Document Control Associate (25670)

Chatsworth, CA · On-site

$22 - $24/hr

Creation and maintenance of assembly and customer documentation within the facility, in addition to coordinating ERP updates, as required. Essential Duties and Responsibilities: * Upload, verify ...

PrideStaff

Manufacturing Document Control

Irvine, CA · On-site

$21 - $22/hr

Quality Assurance Associate for a skincare warehouse fulfillment located in the Irvine CA area ... This role focuses on quality documentation, training coordination, and administrative support to ...

TekWissen LLC

Document Control Specialist

Santa Clara, CA · On-site

$24 - $28/hr

Associate's or Bachelor's degree in Business, Engineering, Life Sciences, or related field (or equivalent experience) * 2-5 years in document control, change management, or Quality Systems in a ...

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Document Associate information

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

What are the most commonly searched types of Document jobs in California? The most popular types of Document jobs in California are:
What are popular job titles related to Document Associate jobs in California? For Document Associate jobs in California, the most frequently searched job titles are:
What job categories do people searching Document Associate jobs in California look for? The top searched job categories for Document Associate jobs in California are:
Document Associate jobs near you
Infographic showing various Document Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 2% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Document Control Associate

Foxconn Industrial Internet

San Jose, CA • On-site

$22 - $24/hr

Full-time

Re-posted 17 days ago

Job description

Job Title: Document Control Associate
San Jose, CA
About the job:
FULL-TIME/TEMPORARY (POSSIBILITY FOR PERMANENT)
JOB FUNCTION: As a Document Control Associate you will be responsible for managing company documents while also ensuring their accuracy, quality, and integrity. You will help the company adhere to record retention policies, safeguard information, and retrieve data more effectively.
QUALIFICATIONS:
EDUCATION: Associate's or Bachelor's Degree in Computer Science, Information Science, or a related field
EXPERIENCE: Minimum of 1-3 years of professional experience in job related area
LANGUAGE: English proficiency is required, Mandarin proficiency is a plus.
SKILLS:
  • Great verbal and written communication skills
  • Accuracy for documentation
  • Effectively present information and respond to questions from managers and employees
  • Common sense to solve practical problems
  • Attention to detail
  • Reading comprehension
  • Active listening
  • Familiarity with computer operating system and Microsoft applications
  • Multi tasking
RESPONSIBILITIES:
  • Managing the logging, reproducing, distributing, storing, retrieving, and updating of electronic and hardcopy versions of documents such as BOM, AVL, and ECO.
  • Ensures that all document release packages are accurate, complete, and up to date, with proper maintenance and control of all documentation.
  • Responsible for controlling and issuing part numbers for newly created parts or documents and tracking the industry, revision levels, and status through the life of the parts/documents
  • Scan, image, organize and maintain documents
  • Adhere to the company’s document lifecycle procedures, and archive inactive records in accordance with the records retention schedule
Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.
 

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