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Document Associate Jobs in Indiana (NOW HIRING)

PTS Diagnostics

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Document Control Associate

Indianapolis, IN · On-site

SUMMARY The Document Control Associate is responsible for maintaining the integrity of the Quality Management System (QMS) in a regulated medical device manufacturing environment. This role ensures ...

Cornerstone Consortium

Warehouse associate

Kirklin, IN · On-site

$15 - $18/hr

Warehouse Associate Document Mountain by Cornerstone is a leader in document management, dedicated to the core values of respect, responsibility, and resourcefulness. We seek a detail-oriented ...

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Document Associate information

What is a document associate job description?

A document associate is responsible for managing, organizing, and processing documents within an organization, ensuring accuracy and compliance. They often use document management systems and may handle tasks such as data entry, filing, and verifying information to support administrative operations.

What does a document production associate do?

A document production associate is responsible for preparing, formatting, and managing documents for printing, distribution, or digital use. They often use tools like Microsoft Office or document management systems and ensure accuracy, quality, and timely delivery of documents in a professional environment.

What are the main challenges a Document Associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

Is document control a stressful job?

Document control is a detail-oriented role that involves managing and organizing important records, often under tight deadlines and strict compliance standards. The job can be stressful during busy periods or when handling large volumes of documents, but effective organization and time management can help reduce stress levels.

What are Document Associates?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What are the key skills and qualifications needed to thrive as a Document Associate, and why are they important?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

Is a document controller an entry level job?

A document controller role is often considered entry level, especially in industries like construction, engineering, and manufacturing. It typically requires basic organizational skills and familiarity with document management systems but may also offer opportunities for advancement with experience and additional training.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

What are the most commonly searched types of Document jobs in Indiana? The most popular types of Document jobs in Indiana are:
What are popular job titles related to Document Associate jobs in Indiana? For Document Associate jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Document Associate jobs in Indiana look for? The top searched job categories for Document Associate jobs in Indiana are:
What cities in Indiana are hiring for Document Associate jobs? Cities in Indiana with the most Document Associate job openings:
Document Associate jobs near you
Infographic showing various Document Associate job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Document Control Associate

PTS Diagnostics

Indianapolis, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

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Job description

SUMMARY

The Document Control Associate is responsible for maintaining the integrity of the Quality Management System (QMS) in a regulated medical device manufacturing environment. This role ensures Quality System documentation is accurate, current, properly approved, and distributed in compliance with applicable regulations. The ideal candidate is detail-oriented, thrives in process-driven work, and is committed to long-term growth within a compliance-focused team.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Distribute documents for revision to appropriate users and remove obsolete documents within the QT9 eQMS or shared server.
  • Maintain “Master” and electronic files of Quality System documentation in QT9 or on shared server.
  • Ensure change control compliance by reviewing completeness, accuracy, and proper document approval of all quality system records.
  • Confer with document originators and approvers collaboratively to prepare controlled documents conforming to company format and standards.
  • Help create and revise quality system documents as required.
  • Notify all affected departments of document changes and effective dates.
  • Perform duties as defined in document control policies and procedures.
  • Perform scanning and filing of documentation as required.
  • Communicate clearly with all personnel to ensure document routings and distributions are handled in a timely fashion.
  • Support rework, deviations, and nonconformance processes by assigning numbers, completing QAD tasks, and reviewing documentation for correctness.
  • Maintain records regarding the status of all document and change control processes.
  • Send out training in QT9 eQMS for new and revised documents. 


QUALIFICATIONS:

  • Exceptional attention to detail with the ability to identify errors, inconsistencies, and non-conformances in documentation.
  • Demonstrated ability to follow written procedures precisely with minimal deviation.
  • Ability to adapt to change and work flexibly in an active, sometimes high-traffic environment.


EDUCATION and/or EXPERIENCE

  • Associate’s or Bachelor’s degree from an accredited college or university is required.
  • 1–3 years of experience in document control, records management, quality administration, or a related administrative role in a regulated industry is preferred.
  • Prior experience in medical device, pharmaceutical, or other FDA-regulated manufacturing environment is a strong plus.
  • Experience with an electronic Quality Management System (eQMS) such as QT9, MasterControl, Veeva, or equivalent is a plus.
  • Equivalent combination of education and experience will be considered.


QUALITY COMMITMENT

This position requires compliance to applicable quality system and regulatory requirements. This individual adopts a “quality in everything we do” approach to all aspects of the execution of responsibilities of this position. Through vigilance, this individual remains alert to any potential compliance situations, and must report such observations to managers and the Head of Quality.

 

WORK ENVIRONMENT

Employee works in a typical office environment within a medical device manufacturing facility. Must be able to reach and file all types of documentation, including small files, large binders, and archive boxes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EQUAL OPPORTUNITY EMPLOYER PTS Diagnostics is an Equal Opportunity and E-Verify employer. Employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, marital status, veteran status, disability, or other characteristics protected under local, state or federal law. 


STATEMENT of OTHER DUTIES DISCLAIMER

This Job description in no way states or implies that these are the only duties to be performed by this employee. This employee will be required to follow any other instructions and to perform any other duties requested by their supervisor.

Company Description

PTS Diagnostics is an innovative point-of-care diagnostics solutions provider that partners with patients and healthcare professionals to provide the right information at the right time to make the right decisions. The company’s name represents the three pillars upon which it has built its long-term success: People, Technology and Service.