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Conference Coordinator Jobs (NOW HIRING)

Wsgr

Conference Reservation Coordinator

Palo Alto, CA

$29.83 - $40.36/hr

The firm is currently recruiting for a Conference Reservation Coordinator for our New York or Palo Alto office. This role is responsible for managing the scheduling and coordination of conference ...

Rapport

Conference Planner

Atlanta, GA · On-site

$62K - $75K/yr

The Coordinator collaborates with internal service partners to ensure meeting requirements are fully documented, communicated, and prepared in advance of the event.The Conference Coordinator must ...

Compass Group

Conference Planner

Atlanta, GA · On-site

$62K - $75K/yr

The Coordinator collaborates with internal service partners to ensure meeting requirements are fully documented, communicated, and prepared in advance of the event.The Conference Coordinator must ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families enrolled in the Bronx prevention program, along with front desk ...

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Conference Coordinator information

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How much do conference coordinator jobs pay per hour?

As of Jun 17, 2026, the average hourly pay for conference coordinator in the United States is $23.83, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $26.20 per hour, depending on experience, location, and employer.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

What are the key skills and qualifications needed to thrive as a Conference Coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What Is a Conference Coordinator

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What jobs pay $2000 a day?

Conference coordinators typically do not earn $2000 a day; such high daily rates are usually associated with specialized roles like executive consultants, high-level legal or financial advisors, or certain freelance professionals with extensive experience. These roles often require advanced skills, certifications, or a strong reputation in their field. Most jobs with daily earnings of $2000 involve consulting, executive-level positions, or freelance work in niche industries.

What is the highest paying job as a coordinator?

The highest paying roles for conference coordinators often include senior event managers or director-level positions, which can earn significantly higher salaries due to increased responsibilities and experience. These roles typically require advanced organizational skills, leadership, and industry knowledge, and may involve overseeing large-scale events or multiple teams.

What does a Conference Coordinator do?

A Conference Coordinator is responsible for planning, organizing, and managing all aspects of conferences and events. Their duties include coordinating logistics such as venue selection, catering, audiovisual needs, registration, and communication with attendees and speakers. They work closely with vendors and ensure events run smoothly from start to finish, often handling on-site problem-solving. Effective Conference Coordinators possess strong organizational, communication, and multitasking skills.

How to become a conference coordinator?

To become a conference coordinator, candidates typically need a bachelor's degree in event management, hospitality, or a related field. Relevant skills include organization, communication, and proficiency with event planning tools; gaining experience through internships or entry-level roles can also be beneficial. Certifications such as Certified Meeting Professional (CMP) can enhance job prospects.

Are event planners in high demand?

Event planners, including conference coordinators, are in steady demand due to the ongoing need for corporate, social, and professional events. The role requires strong organizational skills, attention to detail, and familiarity with event management software, with employment prospects often improving as organizations prioritize in-person and hybrid events.

What are some common challenges a Conference Coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.
More about Conference Coordinator jobs
What cities are hiring for Conference Coordinator jobs? Cities with the most Conference Coordinator job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
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Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 81% Full Time, 11% Part Time, 2% Temporary, 2% Contract, and 2% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $49,573 per year, or $23.8 per hour.

EdTech Conference Coordinator (Contract)

Epic Kids Inc.

Remote

$43 - $50/hr

Full-time, Contractor

This job post has expired today. Applications are no longer accepted.

Job description

About Epic
Epic is the leading digital reading platform for kids, used by millions of children, families, and educators around the world. With a vast library of high-quality books and learning resources, we empower K-12 students to explore their interests, build literacy skills, and develop a lifelong love of reading. As we look to the future, Epic is reimagining what reading can be-more personalized, more interactive, and more accessible than ever before. By combining technology, storytelling, and education, we are building the next generation of reading experiences for kids.
About the Role
We're looking for a detail-obsessed, fast-moving conference operator to own our presence at 10+ EdTech events per year. Your core mission: get educators into our world - through activations, programming, and experiences that drive awareness, first-time adoption, and word-of-mouth.This is a 6-month contract role with the potential to convert to full-time based on performance and team fit. You'll report to the Educator Engagement Lead and work closely with teams across marketing, product, and customer success.
What You'll Own
• Conference planning & logistics - Manage end-to-end conference operations across an annual calendar of 10+ events (ISTE, SXSWedu, ASU+GSV, FETC, NCEA, CUE, and others). Own booth logistics, shipping, vendor coordination, swag procurement, and staffing. Track sponsorship deliverables and deadlines.
• Educator activation & experience design - Design booth experiences, lounge programming, and session formats that pull educators in and leave a strong impression. Build run-of-show docs and session schedules. Coordinate award programs and recognition moments that build goodwill and brand affinity with the educator community.
• New user & educator outreach - Drive first-time educator sign-ups and trial activations through on-site demos, hands-on experiences, and clear onboarding pathways. Partner with marketing on pre-event outreach and post-event nurture to convert conference contacts into active users.
• Lead capture & follow-through - Own badge scan setup, contact deduplication, and CRM upload. Build structured post-event reports tracking reach, engagement quality, and new user metrics. Route contacts to the right follow-up sequences based on educator type and interest level.
• Project tracking & budget management - Maintain conference timelines in Asana or equivalent. Track budgets against actuals and reconcile expenses. Evaluate new event opportunities based on audience fit and potential for educator reach - not just attendance numbers.
Qualifications
Required:
• 3-5 years in EdTech, K-12, or educator-facing marketing, community, or engagement roles
• Experience owning conference or event operations end-to-end
• Track record of driving user growth or educator adoption - not just attendance
• Strong project management skills; comfort with Asana or similar
• Excellent written communication for both internal updates and educator-facing copy
• Comfortable working remotely and managing autonomously across time zones
• Willingness to travel 20-30% of the year for on-site events
Nice to have:
• Familiarity with the major EdTech conference calendar (ISTE, SXSWedu, ASU+GSV, etc.)
• Experience designing onboarding flows or educator activation programs
• Background in email marketing or lifecycle nurture (Iterable, HubSpot, or similar)
• Exposure to lead capture tools and post-event deduplication workflows
• Experience managing swag vendors and branded merchandise production
• Familiarity with free-tier or freemium educator product models
You'll Thrive Here If You..
• Get energized by a busy conference floor, not drained by it
• Think about every activation as a chance to earn a new user, not just hand out a brochure
• Keep 10 tabs open and never drop the ball on the 11th
• Write a Slack update that's 4 bullets, not 4 paragraphs
• care about educators and understand why a great first impression matters
Compensation:
Hourly Rate of $43-$50

Apply